Senior Learning Project Admin - 7 Months contract

GP Strategies Corporation; Kuala Lumpur; On-site; MYR 67,000 - 100,000; Part time

Job summary

GP Strategies Corporation in Malaysia is seeking a Senior Project Administrator / Senior Training Coordinator to provide end-to-end logistical and administrative support for learning programs, leadership events and strategic projects on a 7-month onsite contract.

You will coordinate schedules, enrolments, venue and vendor logistics, manage reporting, and liaise with multiple stakeholders to ensure timely delivery in a fast-paced environment.

Qualifications

• Experience supporting complex projects or programs.
• Experience coordinating learning programs, events or large-scale training initiatives.
• Experience working with multiple stakeholders and external vendors.
• Experience working within fast-paced operational environments.

Responsibilities

• Coordinate end-to-end logistics for leadership programs and learning events.
• Manage program schedules, milestones and readiness activities.
• Coordinate participant enrolments and program administration with internal learning teams.
• Monitor program timelines and ensure deliverables are completed on schedule.
• Coordinate project activities across multiple stakeholders and locations.
• Provide on-site operational support during learning programs and events.
• Coordinate facilitators, ambassadors, venue teams and suppliers throughout program delivery.
• Manage last-minute program changes and operational requests.
• Ensure seamless participant experience and align activities with program requirements.

Skills

Project coordination

Event coordination

Stakeholder management

Vendor management

Logistics coordination

Microsoft Excel

Planning and organization

Excellent communication

Problem solving

Job description

Job Description

Job Title: Senior Project Administrator / Senior Training Coordinator

Location: Malaysia/Onsite

Contractual role for 7 months

Role Purpose

The Senior Project Administrator / Senior Training Coordinator is responsible for providing end-to-end operational, administrative and logistical support for complex learning programs, leadership events and strategic projects. Working under routine direction, the role coordinates multiple HSBC stakeholders, manages program logistics, supports reporting and analytics, and provides on-site operational support to ensure seamless delivery of learning initiatives.

Job Description

Job Title: Senior Project Administrator / Senior Training Coordinator

Location: Malaysia/Onsite

Contractual role for 7 months

Role Purpose

The Senior Project Administrator / Senior Training Coordinator is responsible for providing end-to-end operational, administrative and logistical support for complex learning programs, leadership events and strategic projects. Working under routine direction, the role coordinates multiple HSBC stakeholders, manages program logistics, supports reporting and analytics, and provides on-site operational support to ensure seamless delivery of learning initiatives.

Business Skills

• Excellent written and verbal communication skills.
• Strong organizational and planning capability.
• High attention to detail.
• Strong stakeholder management skills.
• Good analytical and reporting skills with proficiency in Microsoft Excel.
• Ability to prioritise multiple activities simultaneously.
• Strong digital literacy across Microsoft Office and collaboration tools.
• Demonstrates ownership, accountability and a proactive approach.
• Comfortable working under pressure in fast-paced environments.
• Strong problem-solving and decision-making capability.

Illustrative Role Responsibilities

Program Coordination

• Coordinate end-to-end logistics for leadership program and learning events.
• Manage program schedules, milestones and readiness activities.
• Coordinate participant enrolments and program administration with internal learning teams.
• Monitor program timelines and ensure all deliverables are completed on schedule.
• Coordinate project activities across multiple stakeholders and locations.

Event & Venue Management

• Coordinate hotels, venues and event logistics.
• Manage relationships with external event vendors, printing suppliers and venue partners.
• Coordinate room layouts, branding, signage and learning environments.
• Ensure program materials, participant packs and event collateral are available and correctly positioned.
• Support venue walkthroughs before program delivery.
• Monitor venue readiness and resolve operational issues promptly.

Operational Delivery

• Provide on-site operational support during learning program and leadership events.
• Coordinate facilitators, ambassadors, venue teams and suppliers throughout program delivery.
• Manage last-minute program changes and operational requests.
• Ensure seamless participant experience throughout program execution.
• Monitor quality standards and ensure all operational activities align with program requirements.

Experience

• Experience supporting complex projects or programs.
• Experience coordinating learning programs, events or large-scale training initiatives.
• Experience working with multiple stakeholders and external vendors.
• Experience working within fast-paced operational environments.

Knowledge & Skills

• Project coordination
• Event coordination
• Stakeholder management
• Vendor management
• Logistics coordination
• Microsoft Excel
• Planning and organization
• Excellent Communication skills ( written and verbal)
• Problem solving

Behavioural Competencies

• Ownership and accountability
• Exceptional attention to detail
• Strong organizational capability
• Adaptability and resilience
• Initiative and proactive problem solving
• Customer focus
• Collaboration
• Exceptional communication skills
• Calm decision making under pressure

Travel Requirements

• Occasional travel (up to 10%) to support program delivery across locations.
• Flexibility to support multi-day learning programs and events outside standard business hours where required.

Critical Success Factors

• Demonstrates a 'can-do' mindset and takes ownership without waiting for direction.
• Notices operational issues before they become problems.
• Thrives in fast-paced, live event environments.
• Delivers consistently high standards with meticulous attention to detail.
• Builds trusted relationships with clients, vendors and internal teams.
• Balances multiple priorities while maintaining calm under pressure.

About Us

GP Strategies Corporation is one of the world's leading talent transformation providers. By delivering award-winning learning and development solutions, we help organizations transform through their people and achieve meaningful change. GP Strategies has delivered our innovative consulting, learning services, and talent technology solutions to over 6,000 organizations globally. From our global experience working across thousands of projects and initiatives over the past 55 years, we've learned that relationships, business, work, innovation, strategy, and transformation are all about people. And, to put it simply, GP Strategies is about our people - an extensive global network of learning experts. Additional information can be found at www.gpstrategies.com. With more than 4000 employees in over 30 countries, diversity at GP Strategies is second nature! Beyond our locations, our culture focuses on performance and revolves around respect, fairness, and working collaboratively to achieve our goals. We support our People, no matter who they are or where they are from, because we all have valuable and unique perspectives and approaches. That's how great ideas are born, which enable us to work smarter. GP Strategies is committed and proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth and related conditions, sexual orientation, and gender identity), national origin, age, veteran status, disability, or any other federally protected class.