Senior / Human Resources Executive

Luxury Careers Pte. Ltd.; Kuala Lumpur; On-site; MYR 50,000 - 80,000; Full time

Job summary

Luxury Careers Malaysia is seeking a Senior / Human Resources Executive to run full-cycle payroll operations for Malaysia and Singapore, and full-cycle HR operations for Malaysia, supporting clients' payroll and manpower outsourcing needs.

The role also manages Singapore HR contracts, year-end tax reporting, and the part-timer program, while driving process improvements with AI and HR-tech automation.

Qualifications

• 3+ years of payroll and HR experience.
• Experience in payroll outsourcing or manpower outsourcing.
• Understanding of Malaysia and Singapore payroll laws.
• Experience with MOM and employment acts (Singapore).

Responsibilities

• Run the full payroll cycle for Malaysia and Singapore.
• Manage statutory contributions and submissions for both jurisdictions.
• Year-end tax reporting for Malaysia.
• HR operations from onboarding to offboarding for Malaysia.
• Contract management for Singapore.
• Oversee the part-timer program end-to-end.
• Act as a point of contact for payroll/HR queries.
• Identify and implement AI/HR-tech automation to improve accuracy.

Skills

Payroll experience

HR operations

Attention to detail

Client communication

Multi-country payroll

Tools

Info-Tech

SQL Payroll

Microsoft Excel

Job description

Luxury Careers Malaysia is looking for a Senior / Human Resources Executive to run full-cycle payroll operations for Malaysia and Singapore, and full-cycle HR operations for Malaysia, in support of clients' payroll and manpower outsourcing demands. The role also provides HR operations support and contract management for the Singapore entity, and owns invoicing for Malaysia sales, Malaysia year-end statutory income tax reporting, and the overall part-timer program.

Key responsibilities

• Run the full payroll cycle for Malaysia and Singapore — validating inputs (attendance, overtime, allowances, claims, deductions, new hires and leavers), processing calculations, and preparing payslips, bank disbursement files, and payroll reports.
• Manage statutory contributions and submissions for both jurisdictions, meeting each country's separate deadlines: EPF (KWSP), SOCSO (PERKESO), EIS, PCB and HRDC for Malaysia, and CPF, IRAS and SDL for Singapore.
• Handle Malaysia year-end statutory income tax reporting — Form E, Form EA and CP8D, plus CP21/CP22 for joiners and leavers — filing accurately and on time with LHDN.
• Own full-cycle HR operations for Malaysia, from onboarding to offboarding, with particular focus on contractors, part-timers, and the internal Luxury Careers Malaysia team.
• Provide HR operations support and contract management for Singapore, including preparing and renewing employment contracts, maintaining documentation, and coordinating with the Singapore team in line with MOM and Employment Act requirements.
• Run the overall part-timer program end to end, covering onboarding, timesheet and overtime tracking, payroll, and offboarding of part-time and temporary staff.
• Act as a point of contact for client and internal requests on payroll and HR matters, advising on statutory obligations and managing expectations and timelines professionally.
• Continuously improve payroll and HR processes, and identify and build AI and HR-tech automation to raise accuracy, efficiency, and service quality.

About you

• 3+ years of solid payroll and HR experience, ideally in a payroll outsourcing, manpower outsourcing, or professional-services setting.
• Strong understanding of full-cycle payroll and HR processes and their statutory deadlines for both Malaysia and Singapore.
• Working knowledge of Malaysia labour guidelines and Singapore MOM requirements — Employment Act, EPF, SOCSO, EIS, PCB and HRDC (Malaysia) and CPF and IRAS (Singapore).
• Assertive, organized, and detail-oriented, able to manage multiple deadlines, timelines, and client requests in a fast-paced environment without missing statutory cut-offs.
• Clear, professional communication and the ability to manage client and stakeholder expectations.
• Comfortable with a recognized payroll system (e.g. Info-Tech, SQL Payroll, or equivalent) and strong Microsoft Excel skills.

About us

Luxury Careers Malaysia provides payroll and manpower outsourcing services to support clients' payroll and HR operations.