Senior HR Operations Specialist

Bjak Sdn Bhd; Selangor; On-site; MYR 60,000 - 90,000; Full time

Job summary

Bjak Sdn Bhd is seeking a Senior HR Operations Specialist to run end-to-end HR processes, maintain reliable employee data, and provide consistent HR support across the organization.

The role emphasizes high-volume, fast-paced HR operations with strong attention to detail and ownership, coordinating with multiple stakeholders to ensure a smooth employee experience.

Qualifications

• 3–5 years of hands-on HR Operations or HR Generalist experience.
• Strong understanding of HR lifecycle processes, HR administration, and compliance.
• High attention to detail, accuracy, and accountability.
• Strong organisational skills - able to manage volume and deadlines.
• Excellent communication and service-oriented mindset.
• Familiarity with HRIS systems (Ashby, BrioHR, or similar).
• Ability to thrive in a fast-paced, high-growth environment.

Responsibilities

• Run and execute the full HR lifecycle: onboarding, probation, confirmation, transfers, and offboarding.
• Ensure all paperwork, letters, and system updates are completed accurately and on time.
• Coordinate with hiring managers, IT, Finance, and relevant stakeholders for a seamless employee experience.
• Maintain employee records, contracts, and documents with high accuracy.
• Update HRIS for all employee movements and conduct regular data audits.
• Support HR service desk: respond to queries and prepare HR letters.

Skills

HR Ops

HR Lifecycle

Detail-oriented

Communication

Collaboration

Time Mgmt

Tools

Ashby

BrioHR

Job description

The Senior HR Operations Specialist role is the backbone of our People function — ensuring every HR process is accurate, timely, compliant, and delivered with high service quality. You will run core HR processes end-to-end, maintain reliable employee data, and ensure employees and managers receive consistent HR support across the organisation.

This role requires strong attention to detail, ownership, and the ability to manage a high-volume, fast-paced HR environment.

What You’ll Own

1. Employee Lifecycle Management

• Run and execute the full HR lifecycle: onboarding, probation, confirmation, transfers, and offboarding.
• Ensure all paperwork, letters, and system updates are completed accurately and on time.
• Coordinate with hiring managers, IT, Finance, and relevant stakeholders for a seamless employee experience.

2. HR Administration & Data Accuracy

• Maintain employee records, contracts, and documents with 100% accuracy.
• Update HRIS (Workable, BrioHR, and internal systems) for all employee movements.
• Conduct regular audits to ensure data integrity and compliance.

3. HR Service Desk & Employee Support

• Run the HR service desk — respond to employee queries and deliver high-quality HR support.
• Prepare letters (employment, confirmation, salary revision, misc. HR letters).
• Guide employees on policies, benefits, and HR processes.

4. Benefits, Payroll Inputs & Attendance

• Manage benefits administration: insurance enrolment, claims, medical benefits, parking, allowances, etc.
• Monitor time & attendance, leave, and shift compliance; elevate issues promptly.
• Prepare accurate and timely payroll inputs for the Finance/Payroll Specialist.

5. Compliance, Policies & SOP Discipline

• Ensure HR processes adhere to internal SOPs, labour laws, and audit requirements.
• Identify process gaps and conclude improvements to the People Ops & Culture Lead.
• Maintain tracking logs (probation, confirmations, contract renewals, disciplinary records).

6. Employee Relations Support

• Handle disciplinary documentation and case preparation, with guidance from the HRBP.
• Ensure proper filing, consistency in documentation, and follow-through on action items.

What You Bring

• 3–5 years of hands-on HR Operations or HR Generalist experience.
• Strong understanding of HR lifecycle processes, HR administration, and compliance.
• High attention to detail, accuracy, and accountability.
• Strong organisational skills - able to manage volume and deadlines.
• Excellent communication and service-oriented mindset.
• Familiarity with HRIS systems (Ashby, BrioHR, or similar).
• Ability to thrive in a fast-paced, high-growth environment.

Why Join Us

• High exposure across the company - you touch every part of the employee lifecycle.
• Opportunity to improve and strengthen HR processes in a fast-scaling organisation.
• Strong mentorship and growth path toward HR Operations Lead or HRBP track.
• Be part of a People team that values speed, accuracy, and continuous improvement.