Senior HR Executive

Confidential; Kuala Lumpur; On-site; MYR 89,000 - 134,000; Full time

Job summary

Confidential in Kuala Lumpur seeks a Senior HR Executive to support Talent Development, Recruitment, Onboarding, Governance & Compliance, Employee Engagement and Learning & Development, ensuring a positive candidate and employee experience.

You'll coordinate Talent Development programs, manage end-to-end recruitment and onboarding, assist audits and compliance, drive engagement surveys and events, and partner with stakeholders to implement HR initiatives aligned with policy and business goals.

Qualifications

• Bachelor’s degree in HR, business, engineering or related discipline.
• Minimum 4 years in Talent Development, Talent Acquisition or HR generalist roles.
• Experience in recruitment, onboarding, engagement, learning, or HR operations is an advantage.
• Strong organizational, communication and stakeholder-management skills.

Responsibilities

• Coordinate Talent Development program activities with stakeholders and participants.
• Lead end-to-end recruitment and onboarding processes including candidate experience.
• Support governance, social compliance, audits and action plans.
• Assist in employee engagement surveys and data analysis.
• Plan and coordinate employee townhalls and engagement events.
• Ensure onboarding and HR documentation are accurate and timely.

Skills

Talent Development

Talent Acquisition

HR Generalist

HR Operations

Recruitment

Onboarding

Employee Engagement

Learning & Development

Communication

Coordination

Education

Bachelor’s Degree in Human Resources, Business Administration, Engineering

Tools

Microsoft Office

HR systems/tools

Job description

The Senior HR Executive will support key Human Resources functions including Talent Development, Recruitment, Onboarding, Governance & Compliance, Employee Engagement, and Learning & Development. The role will work closely with internal stakeholders and business leaders to ensure the effective implementation of HR initiatives, while providing a positive employee and candidate experience and ensuring alignment with organizational policies and objectives.

KEY RESPONSIBILITIES

1. Talent Development Program

• Participate in Talent Development program coordination meetings.
• Coordinate and communicate with relevant stakeholders on the selection and nomination of participants.
• Serve as the key point of contact for participants on matters relating to the Talent Development program.
• Provide administrative and coordination support to ensure the smooth execution of talent development initiatives.

2. Recruitment & Onboarding

Recruitment

• Collaborate with hiring managers to understand recruitment needs and develop effective hiring strategies for executive-level and below positions.
• Conduct candidate screening and interviews to assess qualifications, skills, experience, and cultural fit.
• Manage the end-to-end recruitment process, from job posting and sourcing through to offer management.
• Coordinate with relevant stakeholders throughout the recruitment process to ensure timely hiring.
• Ensure a positive candidate experience through timely communication, updates, and feedback.

Onboarding

• Coordinate pre-onboarding activities, including employee identification, IT equipment, system access, access cards, and other administrative requirements.
• Work closely with relevant stakeholders to ensure new joiners are fully prepared prior to their first day.
• Support and coordinate onboarding activities for new employees.
• Ensure onboarding documentation and processes are completed accurately and on time.

3. Governance & Compliance

Social Compliance & Audit

• Coordinate social compliance and audit activities with relevant stakeholders across business units and locations.
• Support the preparation and coordination of internal and external audits.
• Monitor and administer action plans arising from audit findings.
• Follow up with relevant stakeholders to ensure corrective actions are completed within agreed timelines.
• Maintain appropriate documentation and records relating to compliance activities.

4. Employee Engagement

Employee Engagement Survey

• Coordinate the collection and consolidation of HR data from relevant business units.
• Support the administration and implementation of employee engagement surveys.
• Ensure data accuracy and completeness within the engagement survey system.
• Communicate engagement survey timelines and requirements to employees and relevant stakeholders.
• Monitor and follow up on survey completion across business units.
• Coordinate post-survey focus groups and support the analysis of key themes and feedback.
• Assist in communicating relevant engagement insights and follow-up actions to stakeholders.

5. Employee Engagement & Events

Employee Activities

• Support the planning and coordination of employee townhalls and engagement activities.
• Coordinate with relevant stakeholders, vendors, and internal teams to ensure smooth execution of events.
• Provide administrative and logistical support for employee engagement initiatives.
• Participate in facilitating townhalls and employee activities when required.

REQUIREMENTS

• Bachelor’s Degree in Human Resources, Business Administration, Engineering, or a related discipline.
• Minimum 4 years of experience in Talent Development, Talent Acquisition, HR Generalist, or a related HR function.
• Experience in recruitment, employee engagement, learning and development, or HR operations will be an advantage.
• Strong organizational and administrative skills, with the ability to manage multiple priorities and deadlines.
• Good communication and interpersonal skills with the ability to work effectively with stakeholders at different levels.
• Proactive, detail-oriented, and able to work independently as well as part of a team.
• Strong coordination and follow-up skills.
• Proficiency in Microsoft Office and HR systems/tools.