SENIOR EXECUTIVE, PROPERTY PLANNING & MANAGEMENT

Carsome Group; Petaling Jaya; On-site; MYR 39,000 - 61,000; Full time

Job summary

Carsome Group in Petaling Jaya, Selangor, Malaysia is seeking a Senior Executive for Property Planning & Management. The role covers project planning, facilities maintenance, and cost control across multiple sites.

You will coordinate with internal teams and external vendors to ensure timely completion and compliance with safety standards. Candidate should have 3–5 years in related roles and be willing to travel between branches as needed.

Qualifications

• Minimum 3–5 years of experience in project management, facilities management, maintenance operations, renovation or expansion projects.
• Experience in planning, coordinating, and executing multi-site projects including branch setup and refurbishment.
• Experience in budgeting, cost monitoring, and contractor performance.

Responsibilities

• Plan, coordinate, and execute property-related projects including branch setup, relocation, renovation, upgrading, and expansion works.
• Oversee day-to-day maintenance across assigned sites, coordinating with vendors and internal teams.
• Monitor project schedules, budgets, and costings; ensure quality and safety standards.
• Maintain documentation: schedules, reports, drawings, work orders, and completion records.
• Coordinate with internal stakeholders and external service providers to meet project timelines.

Skills

Project planning

Facilities management

Budgeting

Vendor management

Site coordination

Job description

SENIOR EXECUTIVE, PROPERTY PLANNING & MANAGEMENT KYM, Petaling Jaya, Selangor, Malaysia 3 - 5 Years PERMANENT - FULL TIME

Job Description

Key Responsibilities

1. Project Planning & Execution
   • Plan, coordinate, and execute property-related projects including new branch setup, relocation, renovation, refurbishment, upgrading, and expansion works.
   • Manage end-to-end project activities from planning, scope definition, site assessment, budgeting, execution, handover, and post-completion review.
   • Coordinate with internal stakeholders and business units to ensure project requirements, timelines, and deliverables are aligned with operational needs.
   • Monitor project schedules and progress to ensure timely completion while maintaining quality and safety standards.
   • Conduct site visits, inspections, and coordination meetings to track project readiness and resolve site-related issues.
2. Maintenance & Facilities Operations
   • Oversee day-to-day maintenance operations across assigned sites to ensure facilities remain functional, safe, and well-maintained.
   • Coordinate corrective and preventive maintenance activities involving building, M&E, HVAC, and facility-related systems.
   • Monitor maintenance tickets, issue escalation, and service response timelines to minimize operational disruption.
   • Support troubleshooting and resolution of facility-related issues in collaboration with vendors and internal teams.
   • Manage and coordinate contractors, suppliers, and service vendors for maintenance, project, and facility-related works.
   • Evaluate vendor performance based on service quality, cost efficiency, responsiveness, and compliance with agreed deliverables.
   • Ensure contractors comply with site requirements, safety procedures, and company standards during project execution.
3. Cost Control & Documentation
   • Review quotations, technical proposals, invoices, variation orders, and project costings for cost control and budget optimization.
   • Monitor project and maintenance spending to ensure costs remain within approved budgets.
   • Maintain proper documentation including project schedules, reports, approvals, drawings, work orders, and completion records.
   • Prepare periodic reports on project progress, maintenance performance, budget utilization, and operational issues.
4. Stakeholder Coordination
   • Act as liaison between Property Planning & Management, business units, branch teams, and external service providers.
   • Provide timely updates on project milestones, maintenance issues, and resolution plans.
   • Support cross-functional collaboration to ensure smooth project execution and operational continuity.

Your Know-how

• Minimum 3–5 years of working experience in project management, facilities management, maintenance operations, renovation, enhancement, or expansion projects.
• Strong experience in planning, coordinating, and executing multi-site projects including branch setup, refurbishment, upgrading, and operational readiness activities.
• Experience in managing project timelines, site coordination, budgeting, cost monitoring, and contractor performance.
• Good with project planning processes including scope coordination, work scheduling, progress tracking, and project documentation management.
• Strong experience in vendor and contractor management for maintenance, M&E, renovation, and facility-related works.
• Experience in handling maintenance operations, preventive maintenance planning, and maintenance ticket coordination is an added advantage.
• Able to manage multiple projects and operational tasks simultaneously within tight timelines and fast-paced environments.
• Good understanding of facility operations, technical coordination, and site execution processes.
• Experience in reviewing quotations, technical proposals, invoices, and project costing is preferred.
• Knowledge in HVAC, M&E systems, building maintenance, or retail/showroom operational setup will be an added advantage.
• Willing to travel and conduct site visits across branches when required.

Job Snapshot

Updated Date

19.06.2026

Job ID

J00411

Department

PROPERTY

Location

Location KYM, Petaling Jaya, Selangor, Malaysia

Experience

3 - 5 Years

Employee Type

PERMANENT - FULL TIME

Salary Range

MYR 3,500 - 5,500 (Monthly)

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About Us

CARSOME is Southeast Asia’s largest integrated car e-commerce platform. With presence across Malaysia, Indonesia, Thailand and Singapore, we aim to digitalize the region’s used car industry by reshaping and elevating the car buying and selling experience.

CARSOME provides end-to-end solutions to consumers and used car dealers, from car inspection to ownership transfer to financing, promising a service that is trusted, convenient and efficient.

Vision

To create the most trusted vehicle ownership ecosystem powered by technology & data.

Mission

To provide our customers with peace of mind through the entire lifecycle of their pre-owned vehicle ownership experience.