Senior Executive, Procurement

Mynews; Petaling Jaya; On-site; MYR 56,000 - 78,000; Full time

Job summary

myNews is seeking a capable Equipment Coordinator in Petaling Jaya to manage equipment arrangements for new outlets, revamps, and relocations. You will coordinate delivery, installation schedules, and ensure readiness of equipment on time.

Responsibilities include stakeholder liaison across Project, Operations, Store Maintenance, Warehouse and Finance, along with cost-conscious planning and accurate documentation to support smooth project execution.

Qualifications

• Diploma or degree in Business Administration, Supply Chain Management, Project Management, or related field.
• Experience in project coordination, procurement, retail operations, equipment management, or supplier coordination.
• Strong communication, coordination, and stakeholder management skills.
• Good organizational skills with ability to manage multiple projects and deadlines.
• Able to work independently, follow up proactively, and resolve issues.

Responsibilities

• Coordinate equipment arrangements for new outlet openings, revamps, and relocations.
• Prepare and monitor delivery and installation schedules aligned with project timelines.
• Ensure equipment is ready before scheduled delivery and installation dates.
• Liaise with internal stakeholders across Project, Operations, Store Maintenance, Warehouse, and Finance.
• Coordinate with equipment suppliers and project teams to ensure smooth project execution.
• Provide regular project status updates and highlight issues.

Skills

Communication

Coordination

Stakeholder management

Organizational skills

Independent work & initiative

Education

Diploma or degree in Business Administration / Supply Chain / Project Management

Job description

1.Coordinate equipment arrangements for new outletopenings, revamp,relocations projects.

2.Prepare and monitor equipment delivery and installationschedules according to project timeline.

3.Ensureequipment is ready before the scheduled delivery and installation dates.

Stakeholder Management

1.Liaise with internal stakeholders, including Project,Operations, Store Maintenance, Warehouse, Finance,

2.Coordinate with equipment suppliers, and project teams to ensuresmooth project execution.

3.Communicateproject updates, changes, and potential issues to relevant stakeholders.

4.Followup with all parties to ensure tasks are completed within the agreed timeline.

Equipment Planning and Arrangement

1.Coordinate equipment requirements based on approvedoutlet layouts, equipment specifications, and operational needs.

2.Verify equipment quantities, dimensions,specifications, and installation requirements.

3.Arrange new equipment purchases, recycled equipmenttransfers, and inter-outlet equipment movements where applicable.

Delivery and Installation Management

1.Monitor supplier delivery schedules and installationprogress for each outlet.

2.Coordinate with project teams ensure outlet sites are ready to receiveequipment and installation.

3.Follow up on missing, damaged, or defective equipmentand ensure corrective action is taken.

Documentation and Reporting

1.Maintain updated equipment lists, project trackers,delivery schedules.

2.Coordinate with the QS team for each outlet’s purhase requisition (PRs) to ensuretimely issuance of purchaseorders (POs), and follow upasset movement forms, delivery orders, and other relevant documentation.

3.Maintain accurate equipment records for new outlets,renovations, transfers, and recycled equipment.

4..Provideregular project status updates to management and highlight outstanding issuesrequiring attention.

Cost and Resource Coordination

1.Monitor equipment-related costs, delivery charges,installation fees, and other project expenses.

2.Coordinate with Stakeholder to ensure the necessary approvals and documentationare obtained.

3.Identify opportunities to reuse existing equipment andimprove cost efficiency without compromising operational requirements.

Requirements

• Diplomaor degree in Business Administration, Supply Chain Management, ProjectManagement, or a related field.
• Experiencein project coordination, procurement, retail operations, equipment management,or supplier coordination is preferred.
• Strongcommunication, coordination, and stakeholder management skills.
• Good organizational skillswith the ability to manage multiple projects and deadlines simultaneously.
• Ableto work independently, follow up proactively, and resolve issues effectively
• Experience in retail outletopening projects, equipment buying,or facilities coordination will be an advantage