Senior Executive, Procurement

myNEWS HOLDINGS BERHAD; Kuala Lumpur; On-site; MYR 50,000 - 78,000; Full time

Job summary

myNEWS Holding Berhad is seeking a Procurement Executive in Kuala Lumpur to coordinate equipment arrangements for new outlets, manage delivery and installation schedules, and liaise with internal stakeholders and suppliers to ensure timely project completion.

The role emphasizes strong communication, stakeholder management, and cost-conscious planning, with responsibilities spanning documentation, records, and regular status updates to management.

Qualifications

• Diploma or degree in Business Administration, Supply Chain Management, Project Management, or a related field.
• Experience in project coordination, procurement, retail operations, equipment management, or supplier coordination.
• Strong communication, coordination, and stakeholder management skills.
• Good organizational skills with the ability to manage multiple projects and deadlines simultaneously.
• Able to work independently, follow up proactively, and resolve issues effectively.
• Experience in retail outlet opening projects, equipment buying, or facilities coordination will be an advantage

Responsibilities

• Coordinate equipment arrangements for new outlet openings, revamp, relocations projects.
• Prepare and monitor equipment delivery and installation schedules according to project timeline.
• Ensure equipment is ready before the scheduled delivery and installation dates.
• Liaise with internal stakeholders, including Project, Operations, Store Maintenance, Warehouse, Finance.
• Coordinate with equipment suppliers, and project teams to ensure smooth project execution.
• Communicate project updates, changes, and potential issues to relevant stakeholders.
• Follow up with all parties to ensure tasks are completed within the agreed timeline.
• Maintain updated equipment lists, project trackers, delivery schedules.
• Coordinate with the QS team for each outlet’s purchase requisition (PRs) to ensure timely issuance of purchase orders (POs), and follow up asset movement forms, delivery orders, and other relevant documentation.
• Maintain accurate equipment records for new outlets, renovations, transfers, and recycled equipment.
• Provide regular project status updates to management and highlight outstanding issues requiring attention.
• Monitor equipment-related costs, delivery charges, installation fees, and other project expenses.
• Coordinate with Stakeholder to ensure the necessary approvals and documentation are obtained.
• Identify opportunities to reuse existing equipment and improve cost efficiency without compromising operational requirements

Skills

Strong communication

Coordination

Stakeholder management

Organizational skills

Independent work

Proactive follow-up

Education

Diploma/degree in Business Administration, Supply Chain Management, Project Management

Job description

1.Coordinate equipment arrangements for new outletopenings, revamp,relocations projects.

2.Prepare and monitor equipment delivery and installationschedules according to project timeline.

3.Ensureequipment is ready before the scheduled delivery and installation dates.

Stakeholder Management

1.Liaise with internal stakeholders, including Project,Operations, Store Maintenance, Warehouse, Finance,

2.Coordinate with equipment suppliers, and project teams to ensuresmooth project execution.

3.Communicateproject updates, changes, and potential issues to relevant stakeholders.

4.Followup with all parties to ensure tasks are completed within the agreed timeline.

Equipment Planning and Arrangement

1.Coordinate equipment requirements based on approvedoutlet layouts, equipment specifications, and operational needs.

2.Verify equipment quantities, dimensions,specifications, and installation requirements.

3.Arrange new equipment purchases, recycled equipmenttransfers, and inter-outlet equipment movements where applicable.

Delivery and Installation Management

1.Monitor supplier delivery schedules and installationprogress for each outlet.

2.Coordinate with project teams ensure outlet sites are ready to receiveequipment and installation.

3.Follow up on missing, damaged, or defective equipmentand ensure corrective action is taken.

Documentation and Reporting

1.Maintain updated equipment lists, project trackers,delivery schedules.

2.Coordinate with the QS team for each outlet’s purhase requisition (PRs) to ensuretimely issuance of purchaseorders (POs), and follow upasset movement forms, delivery orders, and other relevant documentation.

3.Maintain accurate equipment records for new outlets,renovations, transfers, and recycled equipment.

4..Provideregular project status updates to management and highlight outstanding issuesrequiring attention.

Cost and Resource Coordination

1.Monitor equipment-related costs, delivery charges,installation fees, and other project expenses.

2.Coordinate with Stakeholder to ensure the necessary approvals and documentationare obtained.

3.Identify opportunities to reuse existing equipment andimprove cost efficiency without compromising operational requirements.

Requirements

• Diplomaor degree in Business Administration, Supply Chain Management, ProjectManagement, or a related field.
• Experiencein project coordination, procurement, retail operations, equipment management,or supplier coordination is preferred.
• Strongcommunication, coordination, and stakeholder management skills.
• Good organizational skillswith the ability to manage multiple projects and deadlines simultaneously.
• Ableto work independently, follow up proactively, and resolve issues effectively
• Experience in retail outletopening projects, equipment buying,or facilities coordination will be an advantage

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Supermarkets, Grocery & Petrol Retailing 1,001-5,000 employees

myNEWS Holding Berhad currently has over 400 retail stores in Malaysia. We are the market leader in press and convenience retailing, specializing in convenience items such as tobacco, reload services, beverages, snacks, confectioneries and printed media. Our outlets are located at easily accessible locations in popular shopping malls, hypermarkets, hospitals, office complexes, hotels and transportation hubs.

Since its inception in 1997, we continuously strive to offer quality products and services. We constantly evolve our stores and offerings for an easy and efficient shopping experience. We operate under brands such as myNEWS.com, newsplus, MAGBIT, THE FRONT PAGE, as well as WHSmith, which is operated under our equal joint venture with WHSmith Travel, one of UK’s leading retailers. What’s more, we are also involved in the operation of WHSmith news and book retailing stores in airports throughout Malaysia, and run a food and beverage outlet named Bison Café. In addition, we have food processing centre which producing fresh food products and selling in our outlets.

In view of our rapid growth and aggressive expansion plans, we are looking for energetic, enthusiastic and service oriented individuals to join us.

myNEWS Holding Berhad currently has over 400 retail stores in Malaysia. We are the market leader in press and convenience retailing, specializing in convenience items such as tobacco, reload services, beverages, snacks, confectioneries and printed media. Our outlets are located at easily accessible locations in popular shopping malls, hypermarkets, hospitals, office complexes, hotels and transportation hubs.

Since its inception in 1997, we continuously strive to offer quality products and services. We constantly evolve our stores and offerings for an easy and efficient shopping experience. We operate under brands such as myNEWS.com, newsplus, MAGBIT, THE FRONT PAGE, as well as WHSmith, which is operated under our equal joint venture with WHSmith Travel, one of UK’s leading retailers. What’s more, we are also involved in the operation of WHSmith news and book retailing stores in airports throughout Malaysia, and run a food and beverage outlet named Bison Café. In addition, we have food processing centre which producing fresh food products and selling in our outlets.

In view of our rapid growth and aggressive expansion plans, we are looking for energetic, enthusiastic and service oriented individuals to join us.

What can I earn as a Procurement Executive