Senior Executive, Procurement

Dagang NeXchange Berhad; Kuala Lumpur; On-site; MYR 180,000 - 240,000; Full time

Job summary

Dagang NeXchange Berhad in Kuala Lumpur seeks a procurement professional to develop and formalise strategies from CARs and manage the tender lifecycle for AA approvals. You will lead ITB/RFQ processes, evaluations, and negotiations in a fast-paced Oil & Gas context.

Applicants should have 7+ years in Supply Chain, Procurement or Contract Management, with upstream Oil & Gas exposure, and strong English plus Bahasa Malaysia communications. This full-time role is based in Kuala Lumpur.

Qualifications

• Experience with tendering and bid evaluation processes.
• Experience preparing ITB/RFQ packages and bid clarifications.
• Ability to coordinate with technical teams for evaluations.

Responsibilities

• Develop and formalise procurement strategies from CARs and prepare Tender Plans for AA approval.
• Execute approved procurement strategies per Tender Plan.
• Prepare and issue ITB and RFQ to approved bidders.
• Witness proper conduct of bid openings.
• Coordinate technical evaluations with relevant teams.
• Monitor submission of evaluation docs and address clarifications.
• Conduct commercial evaluations and prepare TCEAR or Management Paper for AA.
• Lead commercial negotiations to achieve cost savings.
• Prepare PO/SO/RO or contracts for AA approval.
• Issue approved PO/SO/RO to vendors and obtain acknowledgement.

Skills

Tendering & bid evaluation

ITB/RFQ prep

Commercial evaluation

Procurement planning

Analytical skills

Verbal & written comms

Bahasa Malaysia proficiency

English proficiency

Education

Bachelor's Degree or equivalent in relevant field

Diploma with 10+ years experience

Job description

Responsibilities:

• Develop and formalise procurement strategies upon receiving Contract Action Requests (CAR) from the Head of Procurement & Contract Management (HPCM), and prepare Tender Plans (TP) for Approving Authority (AA) approval. The TP shall include proposed bidders and selection rationale, planned ITB/RFQ issuance and closing dates, evaluation criteria, procurement strategy, and estimated contract value.


• Execute approved procurement strategies in accordance with the approved Tender Plan.


• Prepare and issue Invitations to Bid (ITB) and Requests for Quotation (RFQ) to approved bidders in accordance with the Tender Plan.


• Witness and ensure the proper conduct of technical and commercial bid opening exercises.


• Coordinate and facilitate technical evaluations in collaboration with the relevant technical teams.


• Monitor and coordinate the submission of evaluation documents, and manage clarifications throughout the technical and commercial evaluation stages.


• Conduct commercial evaluations of technically acceptable bids, including a review of commercial terms and conditions, and prepare the Techno-Commercial Evaluation and Award Recommendation Report (TCEAR) or Management Paper for AA approval.


• Lead and conduct commercial negotiations with bidders, where required, to achieve cost savings and secure the best commercial terms.


• Prepare Purchase Orders, Service Orders, Release Orders (PO/SO/RO), or contracts for AA approval.


• Issue approved PO/SO/RO to awarded vendors and ensure formal acknowledgement and acceptance without reservation.

Requirements:

• Qualification : Bachelor's Degree, Post Graduate Diploma or Professional Degree in Accountancy, Finance, Business Administration, Management or any equivalent


• Alternative Qualification : Diploma with at least 10 years of relevant working experience in lieu of a Bachelor's Degree


• Professional certifications or formal training in Supply Chain Management, particularly those relevant to the Oil & Gas industry, will be an added advantage.


• Required skill(s) : Proficient in tendering and bid evaluation, including ITB/RFQ preparation, technical and commercial bid evaluation, bid clarification management, and project procurement planning to ensure alignment with project schedules, budgets, and business requirements.


• Key quality(s) : Strong analytical and problem-solving skills, excellent verbal and written communication skills, a proactive approach to identifying solutions, and perseverance in achieving objectives.


• Required language(s) : English and Bahasa Malaysia


• Desired experience/exposure: Minimum of 7 years of relevant working experience in the Oil & Gas industry, including at least 5 years in Supply Chain, Procurement, Contract Management, or a related field. Specific experience in an upstream Oil & Gas environment is required.