Sourcing Analyst

Elsa Talent; Kuala Lumpur; On-site; MYR 180,000 - 300,000; Full time

Job summary

Elsa Talent in Malaysia is seeking a seasoned procurement professional to lead sourcing, tendering, and contract administration within an oil and gas environment.

The role focuses on ensuring compliance with governance, optimizing costs, and coordinating with internal stakeholders and external contractors to meet project requirements.

Qualifications

• Bachelor’s degree in Engineering, Supply Chain Management, Business Administration, or related field; MBA is a plus.
• Minimum 6 years of experience in procurement, logistics or supply chain in the oil and gas industry.
• Experience in a Joint Operating Company (JOC) or Production Sharing Contract (PSC) environment is highly relevant.
• Strong knowledge of sourcing, tendering, commercial evaluation, contract negotiation, and procurement administration.
• Strong analytical, negotiation, communication, and stakeholder management skills.
• Commitment to procurement governance, compliance and ethical business practices.

Responsibilities

• Plan and execute sourcing activities for materials and services, including tenders.
• Manage end-to-end tendering: invitation-to-bid, bid evaluation, negotiation, and contract award.
• Coordinate with internal stakeholders to meet project requirements, specifications and timelines.
• Execute and monitor the Master Procurement Plan (MPP) for materials and services; track progress.
• Identify cost-saving opportunities through strategic sourcing and contract optimization.

Skills

Analytical skills

Negotiation

Communication

Stakeholder management

Procurement governance

Education

Bachelor's degree in Engineering, Supply Chain Management, Business Administration, or related field

Job description

• Responsible for sourcing and procuring goods and services at competitive prices, ensuring compliance with company policies and procedures, meeting project requirements, and achieving cost optimization.

Key Accountabilities:

• Plan and execute sourcing activities for materials and services, including low-value, high-value, and complex tenders.
• Manage the end-to-end tendering process, including preparation of invitation-to-bid documents, bid evaluation, commercial negotiation, and contract award.
• Coordinate with internal stakeholders to ensure sourcing activities meet project requirements, specifications, and timelines.

2. Procurement Planning

• Execute and monitor the Master Procurement Plan (MPP) for materials and services.
• Coordinate contracting plans and track procurement progress to ensure timely delivery and avoid project delays.

3. Cost Optimization

• Identify cost-saving opportunities through strategic sourcing, supplier negotiations, market analysis, and contract optimization.
• Explore opportunities for bulk purchasing, joint tendering, and other value-creation initiatives to maximize procurement value.

4. Contract Management & Administration

• Prepare and coordinate contract documentation with internal departments, including Legal and Finance, and external contractors.
• Ensure timely submission of required documents, including bank guarantees, performance guarantees, and insurance.
• Support contract execution, post-award administration, and compliance with contractual requirements.

5. Compliance & Stakeholder Management

• Ensure procurement activities comply with company policies, procedures, regulatory requirements, and applicable contractual obligations.
• Maintain effective working relationships with internal stakeholders, contractors, and suppliers to support business and project objectives.
• Identify opportunities for continuous improvement and implement procurement best practices.

Requirements:

• Bachelor's degree in Engineering, Supply Chain Management, Business Administration, or a related field. An MBA would be an added advantage.
• Minimum 6 years of experience in procurement, logistics, or supply chain management within the oil and gas industry.
• Experience in a Joint Operating Company (JOC) or Production Sharing Contract (PSC) environment is highly relevant.
• Strong knowledge of sourcing, tendering, commercial evaluation, contract negotiation, and procurement administration.
• Good analytical, negotiation, communication, and stakeholder management skills.
• Strong commitment to procurement governance, compliance, and ethical business practices.