Senior Executive, Procurement

DNeX; Kuala Lumpur; On-site; MYR 120,000 - 200,000; Full time

Job summary

DNeX in Kuala Lumpur, Malaysia seeks an experienced procurement professional to develop and execute strategies for oil & gas projects. The role requires managing ITB/RFQ processes, bid evaluations, negotiations, and contract administration across project lifecycles.

Ideal candidates bring 7+ years in oil & gas procurement, with strong English and Bahasa Malaysia, and a track record in upstream environments.

Qualifications

• Required degrees or equivalents in business/finance/management.
• Professional certifications in SCM are a plus.
• Strong tendering and bid evaluation capabilities.

Responsibilities

• Develop and formalise procurement strategies from CARs and prepare Tender Plans for AA approval.
• Execute approved procurement strategies per Tender Plan.
• Prepare ITB and RFQ invitations to approved bidders.
• Witness bid openings and ensure proper conduct.
• Coordinate and facilitate technical evaluations with relevant teams.
• Monitor evaluation documents and manage clarifications.
• Conduct commercial evaluations and prepare TCEAR or management papers.
• Lead commercial negotiations to achieve cost savings.
• Prepare POs/Contracts for AA approval and issue to vendors.

Skills

Tendering

Bid evaluation

Procurement planning

Contract management

Analytical skills

Communication

Education

Bachelor’s Degree in Accountancy/Finance/Business Admin/Management or equivalent

Diploma with 10+ years in lieu of degree

Job description

Select how often (in days) to receive an alert:

• Develop and formalise procurement strategies upon receiving Contract Action Requests (CAR) from the Head of Procurement & Contract Management (HPCM), and prepare Tender Plans (TP) for Approving Authority (AA) approval. The TP shall include proposed bidders and selection rationale, planned ITB/RFQ issuance and closing dates, evaluation criteria, procurement strategy, and estimated contract value.
• Execute approved procurement strategies in accordance with the approved Tender Plan.
• Prepare and issue Invitations to Bid (ITB) and Requests for Quotation (RFQ) to approved bidders in accordance with the Tender Plan.
• Witness and ensure the proper conduct of technical and commercial bid opening exercises.
• Coordinate and facilitate technical evaluations in collaboration with the relevant technical teams.
• Monitor and coordinate the submission of evaluation documents, and manage clarifications throughout the technical and commercial evaluation stages.
• Conduct commercial evaluations of technically acceptable bids, including a review of commercial terms and conditions, and prepare the Techno-Commercial Evaluation and Award Recommendation Report (TCEAR) or Management Paper for AA approval.
• Lead and conduct commercial negotiations with bidders, where required, to achieve cost savings and secure the best commercial terms.
• Prepare Purchase Orders, Service Orders, Release Orders (PO/SO/RO), or contracts for AA approval.
• Issue approved PO/SO/RO to awarded vendors and ensure formal acknowledgement and acceptance without reservation.

Requirements:

• Qualification: Bachelor's Degree, Post Graduate Diploma or Professional Degree in Accountancy, Finance, Business Administration, Management or any equivalent
• Alternative Qualification: Diploma with at least 10 years of relevant working experience in lieu of a Bachelor’s Degree
• Professional certifications or formal training in Supply Chain Management, particularly those relevant to the Oil & Gas industry, will be an added advantage.
• Required skill(s): Proficient in tendering and bid evaluation, including ITB/RFQ preparation, technical and commercial bid evaluation, bid clarification management, and project procurement planning to ensure alignment with project schedules, budgets, and business requirements.
• Key quality(s): Strong analytical and problem-solving skills, excellent verbal and written communication skills, a proactive approach to identifying solutions, and perseverance in achieving objectives.
• Required language(s): English and Bahasa Malaysia
• Desired experience/exposure: Minimum of 7 years of relevant working experience in the Oil & Gas industry, including at least 5 years in Supply Chain, Procurement, Contract Management, or a related field. Specific experience in an upstream Oil & Gas environment is required.