Purchasing Specialist

Agensi Pekerjaan Eternity Sdn Bhd; Port Klang; On-site; MYR 60,000 - 90,000; Full time

Job summary

Agensi Pekerjaan Eternity Sdn Bhd is seeking an Associate Purchasing Specialist for our oil and gas client in Malaysia. You will manage purchasing activities, source suppliers, and ensure timely procurement of materials, spare parts, and services while controlling costs and maintaining quality.

You will evaluate suppliers, negotiate terms, process orders, and monitor delivery performance to support uninterrupted operations across local and overseas shipments.

Qualifications

• Diploma or Bachelor's degree in supply chain or related field.
• 2–5 years of experience in purchasing, procurement, or supply chain operations.
• Experience in oil and gas, petroleum, trading, or manufacturing is an advantage.
• Familiarity with ERP systems and Microsoft Excel.
• Strong negotiation, communication, and problem-solving skills.

Responsibilities

• Source, evaluate, and develop suppliers for materials, spare parts, consumables, and services.
• Obtain quotations, compare prices, and negotiate competitive pricing and payment terms.
• Prepare and process purchase orders in accordance with company policies.
• Monitor supplier performance, product quality, and delivery schedules.
• Identify alternative suppliers to improve cost efficiency and minimize supply risks.

Skills

Negotiation

Supplier relations

Procurement

Cost control

Communication

Problem solving

Education

Supply Chain/ Purchasing degree

Tools

ERP systems

Microsoft Excel

Job description

Our client operates in the oil and petroleum sector in Malaysia. The company supports business operations within the industry, where efficient procurement, supplier coordination, and cost management are important to maintaining operational continuity

Job Summary

We are seeking a proactive and detail-oriented Associate Purchasing Specialist to manage purchasing activities and supplier relationships. The successful candidate will ensure the timely procurement of materials, spare parts, consumables, and services while maintaining cost efficiency, quality standards, and uninterrupted operations

Key Responsibilities

• Source, evaluate, and develop suppliers for materials, spare parts, consumables, and services.
• Obtain quotations, compare prices, and negotiate competitive pricing and payment terms.
• Prepare and process purchase orders in accordance with company policies.
• Monitor supplier performance, product quality, and delivery schedules.
• Identify alternative suppliers to improve cost efficiency and minimize supply risks.

2. Inventory & Material Planning

• Coordinate with internal departments to ensure materials are available when required.
• Monitor inventory levels and arrange timely replenishment to prevent shortages.
• Review purchasing requirements and maintain optimal stock levels.
• Support inventory reconciliation and stocktaking activities.

3. Cost Control & Procurement Analysis

• Identify cost-saving opportunities through supplier negotiations and strategic sourcing.
• Prepare quotation comparisons and purchasing reports.
• Monitor market prices and procurement trends.
• Support purchasing budget planning and cost-control initiatives.

4. Order & Delivery Coordination

• Follow up with suppliers on order status and delivery schedules.
• Coordinate local and overseas deliveries with suppliers and logistics providers.
• Resolve delivery delays, discrepancies, and other purchasing-related issues.
• Maintain accurate records of purchase orders and delivery documentation.

5. Documentation & Compliance

• Maintain proper procurement records, supplier information, and purchasing documentation.
• Ensure purchasing activities comply with company policies and relevant procedures.
• Support internal and external audits when required.

Job Requirements

• Diploma or Bachelor's Degree in Supply Chain Management, Purchasing, Business Administration, Logistics, or a related discipline.
• 2–5 years of experience in purchasing, procurement, or supply chain operations.
• Experience in the oil and gas, petroleum, trading, or manufacturing industry is an advantage.
• Experience purchasing spare parts, consumables, materials, or operational supplies is preferred.
• Familiarity with ERP systems and Microsoft Excel.
• Strong negotiation, communication, and problem-solving skills.