Senior Executive - HR & Admin

KLN Logistics (M) Sdn Bhd; Subang Jaya; On-site; MYR 60,000 - 80,000; Full time

Job summary

A logistics company in Subang Jaya is seeking an experienced HR Manager to handle day-to-day HR operations, including employee management, payroll processing, and recruitment activities. The ideal candidate must have a Bachelor's Degree in Human Resources and at least 4-6 years of generalist HR experience. Fluent communication in English and Mandarin is essential for liaising with the Hong Kong headquarters. This role promotes positive employee relations, compliance with labor laws, and effective training programs.

Qualifications

• Minimum 4–6 years of HR generalist experience.
• Good knowledge of local labor laws and HR best practice.
• Fluent in English and Mandarin.

Responsibilities

• Manage day-to-day HR operations including employee records and payroll processing.
• Coordinate end-to-end recruitment activities.
• Handle employee inquiries and support disciplinary processes.
• Implement and communicate HR policies and ensure compliance.

Skills

HR generalist experience

Knowledge of local labor laws

Fluency in English

Fluency in Mandarin

Education

Bachelor’s Degree in Human Resources or related field

Job description

Manage day-to-day HR operations, including employee records, contracts, confirmations, transfers, and exits.

Maintain accurate and up-to-date employee data in HRIS and Payroll System.

Prepare HR letters, documentation, and reports in a timely and accurate manner.

Recruitment & Onboarding

Coordinate end-to-end recruitment activities, including sourcing, screening, interview scheduling, employment or reference check and offer preparation.

To manage the onboarding processes to ensure new hires are integrated smoothly.

Maintain recruitment records and candidate databases to improve the pipeline.

Payroll & Benefits Coordination

Coordinate monthly payroll processing, including attendance, overtime, allowances, and statutory deductions.

Ensure payroll accuracy and timely salary payout.

Employee Relations

Handle employee inquiries professionally and confidentially.

Support disciplinary, grievance, and performance management processes.

Assist in promoting positive employee engagement and workplace harmony.

Learning & Development

Coordinate training programs, training logistics, and training records.

Support training needs analysis and annual training planning.

Track training attendance and effectiveness.

HR Policy & Compliance

Implement and communicate HR policies, procedures, and guidelines.

Ensure compliance with labor laws and statutory requirements.

Support HR audits and compliance reviews.

Job Requirement

Bachelor’s Degree in Human Resources, Business Administration, or related field.

Minimum 4–6 years of HR generalist experience.

Good knowledge of local labor laws and HR best practice

Fluent in English and Mandarin to liaise with HQ in Hong Kong.

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