Senior Executive, Contracts & Procurement

Bellworth Developments Sdn Bhd; Kuala Lumpur; On-site; MYR 70,000 - 110,000; Full time

Job summary

Bellworth Developments Sdn Bhd is seeking a Senior Executive, Contracts & Procurement to support budgets, tendering, and contract administration for development projects. You will assist in trade package analysis, document drafting, and procurement coordination with internal teams and consultants.

The role involves supplier negotiations, cost control, and ensuring timely procurement aligned with construction timelines. Strong writing, negotiation, and analytical skills are essential for success.

Qualifications

• Bachelor's degree in Quantity Surveying or equivalent is required.
• 5+ years of relevant experience in property development or construction is preferred.
• Strong negotiation and report-writing skills.
• Proficiency in Microsoft Office with good spreadsheets.
• Ability to work in a team and maintain integrity and accuracy in documentation.

Responsibilities

• Assist in establishing project budgets and conducting trade package analysis for NSC and direct contracts.
• Support the negotiation and drafting of consultant agreements in coordination with the Manager or HOD.
• Assist in pre-qualification of tenderers by sourcing, evaluating, and recommending suitable candidates for tender participation.
• Review draft tender documents prepared by consultants and coordinate with internal departments to finalise documentation before tender issuance.
• Assist in tender calling, reviewing tender reports, attending interviews, and preparing recommendations for contract award.
• Support rate rationalisation and price comparison exercises for evaluation purposes.
• Attend internal meetings, Client-Consultant Meetings (CCM), and technical discussions when required.
• Obtain quotations from specialists, subcontractors, and suppliers to support cost estimating and tender compilation.
• Carry out site valuations and assist in the preparation and processing of contractors’ interim progress claims on a monthly basis.
• Evaluate and prepare consultants’ fee payment recommendations for approval.
• Review and verify variation claims submitted by contractors, and assist in maintaining variation work records.
• Support cost control by reviewing and tracking Request for Variations (RFVs).
• Assist in evaluating draft final accounts and preparing the final account statements.
• Follow up with consultants to ensure timely submission of monthly financial statements for project reporting.
• Assist in sourcing, evaluating, and negotiating with vendors, suppliers, and subcontractors to ensure competitive pricing and compliance with specifications.
• Prepare purchase orders, procurement records, and relevant documentation in accordance with company policies.
• Monitor delivery schedules and coordinate timely procurement of goods and services to align with construction timelines.
• Liaise with project teams, consultants, contractors, and suppliers to support smooth contract and procurement execution.
• Assist in preparing procurement status reports, cost tracking updates, and budget summaries for management review.
• Perform ad-hoc duties and tasks as assigned by the Management.

Skills

Negotiation

Report writing

Analytical thinking

Education

Bachelor's degree in Quantity Surveying

Tools

Microsoft Office

Job description

Senior Executive, Contracts & Procurement

Assist in establishing project budgets and conducting trade package analysis for nominated subcontract (NSC) and direct contracts.

Support the negotiation and drafting of consultant agreements in coordination with the Manager or HOD.

Assist in pre-qualification of tenderers by sourcing, evaluating, and recommending suitable candidates for tender participation.

Review draft tender documents prepared by consultants and coordinate with internal departments to finalise documentation before tender issuance.

Assist in tender calling, reviewing tender reports, attending interviews, and preparing recommendations for contract award.

Support rate rationalisation and price comparison exercises for evaluation purposes.

Attend internal meetings, Client-Consultant Meetings (CCM), and technical discussions when required.

Obtain quotations from specialists, subcontractors, and suppliers to support cost estimating and tender compilation.

Carry out site valuations and assist in the preparation and processing of contractors’ interim progress claims on a monthly basis.

Evaluate and prepare consultants’ fee payment recommendations for approval.

Review and verify variation claims submitted by contractors, and assist in maintaining variation work records.

Support cost control by reviewing and tracking Request for Variations (RFVs).

Assist in evaluating draft final accounts and preparing the final account statements.

Follow up with consultants to ensure timely submission of monthly financial statements for project reporting.

Assist in sourcing, evaluating, and negotiating with vendors, suppliers, and subcontractors to ensure competitive pricing and compliance with specifications.

Prepare purchase orders, procurement records, and relevant documentation in accordance with company policies.

Monitor delivery schedules and coordinate timely procurement of goods and services to align with construction timelines.

Liaise with project teams, consultants, contractors, and suppliers to support smooth contract and procurement execution.

Assist in preparing procurement status reports, cost tracking updates, and budget summaries for management review.

Perform ad-hoc duties and tasks as assigned by the Management.

Requirements:

Candidate must Possess at least a Bachelor’s Degree in Quantity Surveying or equivalent.

Minimum 5 years of relevant experience in property development or construction industry.

Possess good negotiation and report-writing skills.

Proficiency in Microsoft Office with good spreadsheets.

Proactive, dynamic, analytical, and resourceful with strong integrity and ability to work in a team environment.

Attention to detail and accuracy in contract documentation and analysis

Strong analytical mindset, able to work under pressure and deliver within committed deadlines.

Must be a person of strong personal integrity.

Passion to learn and grow within the property development industry.