Senior Executive (Authority Liason)

PERSOL Workforce Solutions Malaysia Sdn Bhd; Muar; Remote; MYR 67,000 - 112,000; Full time

Benefits offered by this job

Performance bonus

Career growth opportunities

Training & development

Modern tools & technology

Job summary

PERSOL Workforce Solutions Malaysia Sdn Bhd is seeking a diligent professional to manage submissions to government authorities, coordinate with consultants and internal teams, and ensure timely approvals for development projects. The role involves liaising with regulators, attending meetings, and supporting planning and CCC processes.

The ideal candidate has a diploma or degree in Property/Real Estate/Construction Management and 3-5 years of related experience, with strong coordination,

Qualifications

• Diploma or Degree in Property Development & Management, Real Estate Management, Construction Management, Building, Civil Engineering, or related disciplines.
• Minimum 3-5 years of experience in property management, administration, or related roles.
• Strong knowledge of authority submission and approval processes.
• Good understanding of local planning, development, land, and regulatory requirements.
• Strong coordination, follow-up, and stakeholder management skills.
• Good communication and interpersonal skills, particularly when dealing with government authorities and external consultants.
• Ability to manage multiple submissions and deadlines effectively.
• Strong problem-solving and analytical skills.
• Organised, detail-oriented, and able to work independently as well as collaboratively.
• Good report-writing and documentation skills.

Responsibilities

• Coordinate with project teams and consultants to ensure submissions are complete and submitted on time.
• Coordinate with authorities, consultants, contractors, and internal teams for approvals and inspections.
• Attend site meetings, CCMs, authority meetings, and site inspections.
• Assist in planning approvals and statutory requirements; support CCC process.
• Assist in land studies, sourcing, and due diligence for development opportunities.
• Monitor government policies, regulations, and planning requirements impacting projects.
• Prepare progress updates and reports for HOD, highlighting delays and risks.
• Coordinate strata management-related matters for relevant projects.
• Maintain quality management and documentation systems including ISO-related requirements.
• Collaborate with other departments on project development and implementation.

Skills

Coordination

Stakeholder management

Communication

Interpersonal skills

Multitasking

Report writing

Education

Property/Real Estate/Construction Management degree

Job description

Coordinate, prepare, and submit all required documents and applications to relevant government authorities and agencies for project approvals, permits, licences, and clearances.

Monitor submission and approval status closely to ensure all approvals are obtained within the project schedule.

Coordinate with consultants and internal teams to ensure submissions are complete, accurate, and submitted on time.

Follow up with relevant authorities on outstanding matters and resolve issues that may affect project timelines.

B. Liaison with Authorities & External Parties

Act as the primary liaison with local authorities, government agencies, and other relevant regulatory bodies on project-related submissions and approvals.

Maintain effective working relationships with authorities, consultants, contractors, and other external stakeholders.

Coordinate with relevant parties to address technical, regulatory, and procedural issues arising during the approval process.

Represent the company professionally in dealings with authorities and external stakeholders.

C. Meetings, Site Coordination & Inspections

Attend and represent the company at site meetings, Coordination Committee Meetings (CCM), authority meetings, and site inspections.

Coordinate with project teams and consultants to ensure all authority requirements and conditions are properly addressed.

Follow up on issues arising from meetings and inspections and ensure timely closure of outstanding matters.

D. Planning, Development & CCC

Participate in development planning and coordinate matters relating to planning approvals and statutory requirements.

Assist in coordinating the Certificate of Completion and Compliance (CCC) process and follow up on outstanding requirements.

Work with consultants, contractors, and relevant departments to resolve issues that may impact development progress or CCC issuance.

E. Land Study, Sourcing & Acquisition

Assist in land studies, research, and due diligence relating to potential development opportunities.

Support land sourcing and acquisition activities, including coordination of relevant information, documentation, and stakeholder requirements.

Monitor relevant land, planning, and development matters that may affect potential projects.

F. Regulatory & Market Monitoring

Keep abreast of changes in government policies, regulations, guidelines, planning requirements, and other statutory matters that may affect projects.

Monitor relevant market and industry developments and provide timely updates to the HOD and management.

Highlight potential regulatory risks and recommend appropriate follow-up actions where necessary.

G. Project Coordination & Reporting

Coordinate with internal departments and project consultants on all authority and project-related matters.

Monitor the progress of submissions, approvals, and other assigned project matters.

Prepare regular progress updates and reports for the HOD, including highlighting delays, risks, outstanding issues, and matters requiring management attention.

Escalate critical issues promptly and assist in implementing solutions to keep projects on schedule.

H. Strata Management

Assist in coordinating strata management-related matters for relevant projects, including liaison with internal teams, consultants, authorities, and other stakeholders where required.

I. Quality Management & Documentation

Assist in maintaining and implementing quality management systems and programmes, including ISO-related requirements.

Ensure project-related documentation, submissions, correspondence, records, and processes are systematically maintained and properly documented.

Promote professional, efficient, and consistent work processes across assigned activities.

J. Other Duties

Coordinate with other departments on matters relating to project development and implementation.

Perform any other duties and responsibilities as may be assigned by the Head of Department (HOD) from time to time.

Diploma or Degree in Property Development & Management, Real Estate Management, Construction Management, Building, Civil Engineering, or related disciplines.

Minimum 3-5 years of experience in property management, administration, or related roles.

Strong knowledge of authority submission and approval processes.

Good understanding of local planning, development, land, and regulatory requirements.

Strong coordination, follow-up, and stakeholder management skills.

Good communication and interpersonal skills, particularly when dealing with government authorities and external consultants.

Ability to manage multiple submissions and deadlines effectively.

Strong problem-solving and analytical skills.

Organised, detail-oriented, and able to work independently as well as collaboratively.

Good report-writing and documentation skills.

Performance bonus and career growth opportunities.

Remote work options (may require occasional office visits).

Training and professional development.

Supportive work environment with access to modern tools and technology.