Senior Executive / Assistant Manager (Construction/Development)

GD Pavilion Sdn Bhd

Nilai

On-site

MYR 90,000 - 180,000

Full time

10 days ago

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Benefits offered by this job

Medical Claims

EPF & SOCSO Contributions

Free Parking

Mileage Reimbursement for Work-Related

Annual & Medical Leave Entitlement

Staff Engagement Activities & Celebra”

Career Development Opportunities

Job summary

GD Pavilion Sdn Bhd invites a Senior Executive / Assistant Manager to oversee all pre-contract and post-contract administration, ensuring cost control, contract compliance, and strong commercial management for our projects, including maintenance and renovation works.

You will lead tender evaluation, prepare cost estimates, manage variations and final accounts, and coordinate with Procurement, Maintenance, and Finance to optimize contractual performance in line with ISO 9001 standards.

Qualifications

Degree or Diploma in Quantity Surveying, Construction Management, or related field.
Minimum 3–5 years of relevant experience in contract management.
Strong knowledge in contract administration, cost management, and commercial practices.
Good negotiation, analytical, and problem-solving skills.
Strong documentation and report preparation ability.
Good interpersonal and communication skills.

Responsibilities

Lead and manage all pre-contract activities including cost review, quotation preparation, tender evaluation, and contract award recommendations.
Evaluate tender submissions and ensure cost competitiveness and compliance with project requirements.
Prepare cost estimates and contract documentation for project approval.
Oversee post-contract administration including preparation and management of contract documents, variations, claims, EOT, and final account settlement.
Ensure all contractual obligations are executed in accordance with agreed terms and conditions.
Review and verify quotations, project costing, and progress claims before submission to the mother company.
Monitor project cost performance and ensure effective commercial control for maintenance and renovation works.
Manage contractual correspondence and maintain accurate contract documentation and records.
Identify potential contractual risks and provide professional advice to management to safeguard the company’s interests.
Assist management in contract negotiations and dispute avoidance strategies.
Coordinate closely with the Procurement, Maintenance, and Finance departments on contractual and commercial matters.
Support project teams by providing guidance on contract interpretation and administration.
Establish and improve contract management procedures, templates, and reporting systems within the department.
Implement best practices to enhance efficiency in contract administration.
Ensure contract management processes comply with ISO 9001 Quality Management System requirements.
Maintain proper records and documentation to support internal and external audits.
Perform any other duties or responsibilities assigned by the Management or immediate superior from time to time.

Skills

Contract administration

Cost management

Negotiation

Analytical skills

Problem-solving

Documentation & reporting

Interpersonal communication

Education

Degree or Diploma in Quantity Surveying, Construction Management, or related field

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Social media platforms

Job description

The Senior Executive / Assitant Manager is responsible for overseeing all pre-contract and post-contract administration to ensure effective cost control, contract compliance, and commercial management for the company’s projects, including maintenance and renovation works. This role ensures that contractual matters are properly managed, risks are mitigated, and documentation is maintained in accordance with company procedures and quality management standards.

Job Specification:

1. Pre-Contract Management

Lead and manage all pre-contract activities including cost review, quotation preparation, tender evaluation, and contract award recommendations.

Evaluate tender submissions and ensure cost competitiveness and compliance with project requirements.

Prepare cost estimates and contract documentation for project approval.

2. Post-Contract Administration

Oversee post-contract administration including preparation and management of contract documents, variations, claims, Extension of Time (EOT), and final account settlement.

Ensure all contractual obligations are executed in accordance with agreed terms and conditions.

3. Cost and Commercial Control

Review and verify quotations, project costing, and progress claims before submission to the mother company.

Monitor project cost performance and ensure effective commercial control for maintenance and renovation works.

4. Contract Documentation & Compliance

Manage contractual correspondence and maintain accurate contract documentation and records.

Ensure all contract documentation complies with company policies and regulatory requirements.

Identify potential contractual risks and provide professional advice to management to safeguard the company’s interests.

Assist management in contract negotiations and dispute avoidance strategies.

6. Coordination & Stakeholder Management

Coordinate closely with the Procurement, Maintenance, and Finance departments on contractual and commercial matters.

Support project teams by providing guidance on contract interpretation and administration.

7. Process Improvement

Establish and improve contract management procedures, templates, and reporting systems within the department.

Implement best practices to enhance efficiency in contract administration.

8. Quality Management System

Ensure contract management processes comply with ISO 9001 Quality Management System requirements.

Maintain proper records and documentation to support internal and external audits.

9. Other Duties

Perform any other duties or responsibilities assigned by the Management or immediate superior from time to time.

Job Requirements

Education

Degree or Diploma in Quantity Surveying, Construction Management, or related field.

Experience

Minimum 3–5 years of relevant experience in contract management, preferably in construction, maintenance, or renovation works.

Knowledge & Skills

Strong knowledge in contract administration, cost management, and commercial practices.

Good negotiation, analytical, and problem-solving skills.

Strong documentation and report preparation ability.

Good interpersonal and communication skills.

Technical Skills

Microsoft Outlook
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Familiar with current social media platforms.

Personal Attributes

Able to work independently and lead the Contract Department.

Detail-oriented, organized, and capable of handling multiple contracts simultaneously.

Company Overview

Established in 2009, GD Group of Companies is involved in real estate, property development, and property investment.

At GD Group, we believe that people are the foundation of our success. Guided by strong corporate values and a commitment to excellence, we foster a positive, collaborative, and growth-oriented work environment. Our culture encourages teamwork, integrity, innovation, and continuous improvement, empowering employees to contribute meaningfully while growing their careers.

As a dynamic and expanding organization, we are committed to creating sustainable value for our stakeholders and building a workforce that drives long-term success.

Established in 2009, GD Group of Companies is involved in real estate, property development, and property investment.

As a dynamic and expanding organization, we are committed to creating sustainable value for our stakeholders and building a workforce that drives long-term success.

Perks and benefits