Senior Executive / Assistant Finance Manager – Accounts Receivable & E-Invoicing

Private Advertiser; Kuala Lumpur; On-site; MYR 90,000 - 150,000; Full time

Job summary

Private Advertiser is seeking a Senior Executive / Assistant Finance Manager – Accounts Receivable & E-Invoicing to lead the AR, billing, and e-Invoicing functions. The role requires hands-on, analytical finance professional who can own the AR process and work independently to improve cash flow.

You will collaborate with Project, Commercial, Sales, Operations, Procurement and Finance teams, manage end-to-end AR, invoicing, collections, month-end closing and provide insightful reporting to CFO

Qualifications

• Bachelor's degree in Accounting, Finance or related field.
• 5–8 years in AR, billing, or finance operations.
• Hands-on with end-to-end AR and billing.
• Experience with e-Invoicing and customer portals.
• Strong Excel skills and data analysis.
• Ability to work independently and meet deadlines.

Responsibilities

• Manage end-to-end AR and customer billing.
• Prepare and issue invoices per contracts and milestones.
• Ensure accurate revenue capture and timely billing.
• Monitor AR ageing and collect overdue payments.
• Perform month-end AR reconciliation and reporting.
• Drive e-Invoicing compliance and process improvements.
• Maintain billing documentation and master data.
• Collaborate with cross-functional teams and customers.

Skills

Accounts Receivable

Billing

E-Invoicing

AR ageing

Cash flow management

Excel

Stakeholder management

Education

Bachelor's Degree in Accounting/Finance

ACCA/CIMA/CPA advantageous

Tools

Odoo

ERP systems

Job description

We are looking for a Senior Executive / Assistant Finance Manager – Accounts Receivable & E-Invoicing to join our Finance team.

This role will be responsible for managing the Company's end-to-end Accounts Receivable (AR), customer billing, e-Invoicing and collection activities. The successful candidate will ensure that revenue is billed accurately and on time, receivables are properly monitored, and outstanding payments are followed up effectively.

You will work closely with Project, Commercial, Sales, Operations, Procurement and Finance teams, as well as customers and external parties, to resolve billing issues and improve the Company's collection cycle and cash flow.

We are looking for a hands-on, analytical and detail-oriented Finance professional who is comfortable taking ownership of the AR function and working independently.

Key Responsibilities

Accounts Receivable & Billing

Manage the end-to-end Accounts Receivable and customer billing process.

Prepare and issue invoices based on approved contracts, POs, billing schedules and project milestones.

Ensure all billable revenue is captured accurately and within the required timelines.

Monitor recurring and project-based billing to prevent missed or delayed invoices.

Process credit notes, debit notes, billing adjustments and cancellations in accordance with approval requirements.

Maintain accurate billing schedules, trackers and supporting documents.

E-Invoicing

Manage the Company's E-Invoicing process and ensure compliance with applicable requirements.

Prepare, validate and submit e-Invoices within the required timelines.

Monitor e-Invoice submission, validation, rejection and cancellation status.

Investigate and resolve rejected or unsuccessful e-Invoices.

Ensure e-Invoice information is consistent with accounting records and supporting documents.

Keep updated on changes in e-Invoicing requirements and recommend necessary process improvements.

Customer Billing & Reconciliation

Manage invoice submissions through customer billing portals and systems.

Ensure invoices and supporting documents are submitted according to customer requirements and deadlines.

Perform regular reconciliation of customer accounts, AR records and the General Ledger.

Verify billing against contracts, POs, service records and other supporting documents.

Investigate and resolve discrepancies between Finance and customer records.

Monitor unbilled revenue and ensure eligible revenue is billed promptly.

Collection & AR Management

Monitor customer outstanding balances and AR ageing.

Follow up with customers on overdue invoices and outstanding payments.

Coordinate with internal PICs to resolve payment issues, disputes and pending documentation.

Track billing disputes and follow up until resolution.

Escalate significant or long-outstanding accounts and collection risks to Management.

Prepare regular AR ageing, collection and outstanding receivables reports.

Month-End Closing & Reporting

Complete AR-related month-end closing activities accurately and within deadlines.

Reconcile the AR sub-ledger with the General Ledger.

Prepare AR schedules and supporting documentation for month-end closing.

Provide accurate information for management reporting and financial statements.

Process Improvement & Finance Support

Maintain accurate customer master data and billing information.

Ensure AR and billing processes comply with Company policies and internal controls.

Identify process gaps and recommend improvements to billing, collection and reconciliation processes.

Support Finance digitalisation and automation initiatives.

Provide supporting documents for internal and external audits.

Assist with SST, tax and other statutory requirements where applicable.

Support other Finance activities and assignments when required.

Key Performance Areas

The successful candidate will be expected to achieve:

Accurate and timely customer billing.

Timely and compliant e-Invoice submissions.

Minimal billing errors and rejected invoices.

Accurate AR reconciliation and month-end closing.

Effective monitoring and reduction of overdue receivables.

Timely resolution of billing disputes.

Reliable AR ageing and collection reporting.

Complete and well-maintained billing documentation.

Continuous improvement of AR, billing and collection processes.

Requirements

Education

Bachelor's Degree in Accounting, Finance, Business Administration or a related discipline.

ACCA, CIMA, CPA or equivalent professional qualification will be an advantage.

Experience

5–8 years of relevant experience in Accounts Receivable, billing, credit control or finance operations.

Strong experience managing end-to-end AR and billing functions.

Practical experience with e-Invoicing is highly preferred.

Experience with customer billing portals and corporate customers is an advantage.

Experience in AR reconciliation, month-end closing and ageing analysis.

Experience with Odoo or other ERP/accounting systems will be an advantage.

Strong knowledge of Accounts Receivable, billing and collection processes.

Good understanding of E-Invoicing requirements and processes.

Strong Microsoft Excel skills, including reconciliation and data analysis.

Good understanding of accounting principles and month-end closing.

Strong analytical and problem-solving skills.

Good communication and stakeholder management skills.

Able to work independently with minimal supervision.

Strong follow-up skills with a high sense of ownership and accountability.

Detail-oriented, organised and able to manage multiple deadlines.

High level of integrity and confidentiality when handling financial information.

Reporting & Stakeholders

Reports to: Chief Financial Officer (CFO)

Internal Stakeholders: Finance, Project, Commercial, Sales, Operations, Procurement and Management

External Stakeholders: Customers, auditors, tax advisors, banks and other relevant parties

This is an opportunity to take real ownership of a critical Finance function within a growing organisation. You will gain broad exposure to Accounts Receivable, e-Invoicing, customer billing, revenue management, collections, cross-functional operations and Finance process improvement.

If you are an experienced Finance professional who enjoys working independently, solving problems and improving processes, we would like to hear from you.

Be part of a growing team focused on building stronger, more efficient and sustainable business operations.

Start Date: Urgent hiring!

Job Level: Manager

Benefits: Transport allowance, phone allowance, parking allowance, Employer EPF 15%, clinic and hospitalisation coverage, dental, optical, pharmacy, training, team-building, bonus

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