Executive, Secretary (Corporate)

Carsem (M) Sdn. Bhd; Ipoh; On-site; MYR 67,000 - 112,000; Full time

Benefits offered by this job

Medical Education support

Dental Parking

Medical for immediate family members

Car subsidy

Job summary

Carsem (M) Sdn. Bhd is seeking a General Manager Secretary to provide confidential and comprehensive administrative support to the GM and GM's Office.

The role ensures smooth day-to-day operations, effective communication, and strict handling of sensitive information in a fast-paced environment. Responsibilities include coordinating hospitality for senior management and guests, managing calendar appointments, banking transactions, and drafting official correspondence, while maintaining

Qualifications

• Requires a Diploma or Degree in Secretarial Studies, Public Relations, Business Administration or related field.
• 3–4 years of experience supporting senior executives (C-suite, MDs or GMDs).
• Proficient in Microsoft Office (Excel, PowerPoint, Word, Outlook).
• Strong organizational and time management skills; high discretion and professionalism.
• Good understanding of finance terminology and business processes; excellent written and verbal communication.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Handle, order, and coordinate hospitality and meal arrangements for senior management and visiting customers.
• Manage banking transactions, payment processing, and financial documentation.
• Schedule daily appointments, meetings, and calendar activities for the General Manager.
• Screen, handle, and prioritize all incoming calls and correspondence.
• Draft official correspondence, emails, and reports.
• Record and prepare minutes of meetings and distribute documents to relevant staff.
• Coordinate travel and accommodation arrangements, including travel quotations.
• Organize and coordinate department meetings and company events.
• Assist in ad hoc assignments delegated by the General Manager.

Skills

Discretion

Communication

Organization

Education

Diploma or Degree in Secretarial Studies, Public Relations, Business Administration

Tools

Microsoft Office

Job description

The General Manager Secretary provides confidential and administrative support to the General Manager and the General Manager's Office. The role ensures smooth day-to-day operations, effective communication, and the proper handling of sensitive or proprietary information. The incumbent must be highly organized, able to work independently in a fast-paced environment, and exercise a high level of discretion when dealing with confidential matters.

Key Responsibilities

Handle, order, and coordinate hospitality and meal arrangements for senior management and visiting customers (including US and EU stakeholders).

Manage non-halal meal arrangements as required, ensuring sensitivity and professionalism in handling diverse needs.

Ability to manage banking transactions, payment processing, and financial documentation independently while ensuring compliance with company procedures.

Manage and schedule daily appointments, meetings, and calendar activities for the General Manager.

Screen, handle, and prioritize all incoming calls and correspondence.

Manage confidential information and documentation with utmost discretion.

Receive, verify, and submit internal and external documents for the General Manager's review and approval.

Ensure all approved documents are distributed to relevant personnel promptly.

Draft official correspondence, emails, and reports as required.

Organize and coordinate various departmental meetings such as staff meetings, operations reviews, ad hoc meetings, assembly & test meetings, and support group meetings.

Record and prepare minutes of meetings, ensuring proper documentation and filing for future reference and audit purposes.

Compile reports and gather information from department heads in preparation for management meetings.

Maintain a well-organized and systematic filing system for both internal and external documents.

Manage meeting room bookings and logistics.

Coordinate travel and accommodation arrangements for the General Manager and other employees, including obtaining travel quotations.

Organize company functions and events.

Assist in special assignments and other ad hoc tasks as delegated by the General Manager.

Job Requirements

Diploma or Degree in Secretarial Studies, Public Relations, Business Administration, or a related field.

3–4 years of relevant working experience supporting senior executives, C-suite executives, MDs, or GMDs.

Proficient in Microsoft Office (Excel, PowerPoint, Word, and Outlook).

Strong organizational and time management skills.

High level of discretion and professionalism.

Good understanding of finance terminology and business processes.

Excellent written and verbal communication skills.

Ability to work independently and manage multiple priorities.

Perks and benefits

• Medical Education support
• Dental Parking
• Medical for immediate family members, car subsidy