Senior Executive, Administration

Biocon Sdn Bhd; Gelang Patah; On-site; MYR 54,000 - 90,000; Full time

Job summary

Biocon Sdn Bhd in Malaysia seeks a Senior Executive, Administration to manage day-to-day administration and facilities operations, ensuring a safe, efficient working environment. The role covers guest house management, vendor services, and employee support across site operations.

The candidate should have a Bachelor's degree in Business Administration or related discipline and a minimum of 3 years in administration or facilities management, preferably with experience in a manufacturing or

Qualifications

• Bachelor's degree in Business Administration or related discipline
• Minimum 3 years of experience in Administration or Facilities Management
• Experience managing guest houses or employee accommodations is an advantage
• Experience in manufacturing/pharmaceutical/biotech environments is preferred

Responsibilities

• Manage guest houses and accommodation facilities for employees and guests
• Coordinate room allocation, check-in/out, and occupancy planning
• Ensure guest houses are clean, safe, and well-maintained
• Coordinate housekeeping, maintenance, pest control, and utilities
• Handle guest issues, complaints, and emergencies promptly
• Monitor costs and vendor performance for service delivery
• Conduct inspections and suggest improvements to residents' experience
• Oversee daily administrative activities and office/site operations
• Manage facility maintenance and liaise with vendors and contractors
• Oversee office upkeep, security, and common area maintenance

Skills

Facilities Management

Administration

Vendor management

Education

Bachelor's Degree in Business Administration or related discipline

Job description

The Senior Executive, Administration is responsible for managing the day-to-day administration and facilities operations of the organization, ensuring a safe, efficient, and well-maintained working environment. This role plays a key part in overseeing company accommodation facilities (Guest House Management), vendor services, employee support services, office administration, and facility-related activities to support smooth business operations.

Hirer responsiveness Salary match Number of applicants

Pharmaceuticals, Biotechnology & Medical Devices 101-1,000 employees

Key responsibilities

• Manage the overall operations of company guest houses and accommodation facilities
• Coordinate room allocation, occupancy planning, check-in and check-out arrangements for employees, expatriates, trainees, visitors, and business guests
• Ensure guest houses are maintained in a clean, safe, and comfortable condition at all times
• Coordinate housekeeping, maintenance, repairs, pest control, and utility-related matters
• Handle guest complaints, accommodation issues, and emergency situations promptly and professionally
• Monitor accommodation costs, budgets, and vendor performance to ensure effective service delivery
• Conduct periodic inspections and recommend improvements to enhance residents' experience
• Coordinate daily administrative activities to ensure smooth office and site operations
• Manage facility maintenance activities and liaise with vendors, contractors, and service providers
• Monitor office upkeep, cleanliness, security, landscaping, and common area maintenance

Requirements

• Bachelor's Degree in Business Administration or any related discipline
• Minimum 3 years of experience in Administration, Facilities Management or related functions
• Experience managing company guest houses, employee accommodations, or residential facilities will be an added advantage
• Experience working in a manufacturing, pharmaceutical, biotechnology, or industrial environment is preferred

Biocon Malaysia offers an excellent career opportunity for biotech professionals.

In 2012, with more than 40 years of success behind it, Biocon, India's largest biotech company set up their first overseas plant in Johor Bahru, Malaysia – Asia’s largest integrated Insulin manufacturing facility. With an investment of about USD 275 million, it is the highest foreign investment in Malaysia’s biotech sector till date and currently employs about 650 professionals in a state-of-the-art facility.

What can I earn as an Administration Executive