Senior Event Executive

Light Up 7 Sdn Bhd; Kampung Malaysia Tambahan; On-site; MYR 70,000 - 120,000; Full time

Benefits offered by this job

Job summary

Light Up 7 Sdn Bhd in Kuala Lumpur is seeking a Senior Event Executive to work with our events team to deliver engaging campaigns that elevate our clients’ brands and campaigns. You will manage the full event lifecycle from planning to on-site execution, ensuring objectives are met and client satisfaction remains high.

You will coordinate logistics, vendor management, permits where required, and post-event reporting, while maintaining meticulous attention to detail and clear communication in

Qualifications

• Candidate must possess at least a diploma or bachelor’s degree in a related field.
• Minimum 3–5 years of experience in handling virtual or physical events.
• Experience in project management with a track record of successful events.
• Strong problem-solving skills and an out-of-the-box mindset.
• Meticulous attention to detail.
• Excellent communication skills in English and Bahasa Malaysia (Chinese is an added advantage).
• Ability to multi-task, work independently, and perform under pressure with minimal supervision.
• Must be able to drive a car as the main means of transport.

Responsibilities

• Assist in end-to-end planning, coordination, production, execution, and management of events and related projects.
• Support all aspects of event operations, including logistics, registration systems, exhibitor coordination, vendor liaison, floor management, manpower coordination, and on-ground execution.
• Act as a key liaison between internal teams, clients, vendors, venues, suppliers, government bodies, and other stakeholders.
• Coordinate with event vendors, including sourcing, quotations, agreements, and timely delivery of services.
• Assist in obtaining relevant government and non-government event permits and approvals.
• Prepare event-related documents such as proceedings, briefing notes, schedules, collaterals, and reports.
• Monitor and update event progress to ensure smooth delivery and client satisfaction.
• Report event status and key matters to management.
• Assist with onsite event management during rehearsals, setup, event day, and teardown.
• Proactively resolve issues that arise before, during, or after the event.
• Prepare income/expense reports, post-event reports, surveys, and related materials.
• Propose and implement ideas to improve event services and client experience.
• Ensure events are executed professionally and per requirements.
• Support ad-hoc event-related tasks including QR/registration platforms, booth/exhibitor arrangements, floor management, and vendor coordination.

Education

Diploma/Advanced/Higher/Graduate Diploma in a related field

Bachelor’s Degree/Post Graduate Diploma/Professional Degree in a related field

Job description

Location: Kuala Lumpur (Required to travel for events)

About the Role:

As a Senior Event Executive, you will work closely with our Events team to host engaging events that will play a huge part in the success of our client’s campaigns, their brand identity and visibility. The noteworthy Senior Event Executive will effectively deliver event objectives and manage the whole event process from start to finish.

What You'll Be Doing:

• Assist in the end-to-end planning, coordination, production, execution, and management of events and event-related projects.
• Support all aspects of event operations, including logistics, registration systems, exhibitor coordination, vendor liaison, floor management, manpower coordination, and on-ground execution.
• Act as a key liaison between internal teams, clients, vendors, venues, suppliers, government bodies, non-government bodies, and other stakeholders involved in the event production process.
• Coordinate and liaise with event vendors, including sourcing, negotiating quotations, confirming agreements, and ensuring timely delivery of required services.
• Assist in obtaining relevant government and non-government event permits, approvals, and supporting documents when required.
• Prepare event-related documents such as event proceedings, briefing notes, duty lists, production schedules, collaterals, reports, and other required materials.
• Monitor and update event progress to ensure smooth project delivery and client satisfaction.
• Report event status, updates, and key matters to the management team.
• Assist with onsite event management during rehearsals, setup, event day, and teardown to ensure smooth event proceedings.
• Proactively resolve and troubleshoot any issues that arise before, during, or after the event.
• Prepare income and expenditure reports, post-event reports, survey forms, and other applicable reports relating to each event.
• Propose, brainstorm, and implement ideas to improve event services, workflow, execution quality, and overall client experience.
• Ensure each event is executed professionally, smoothly, and in line with the agreed requirements.
• Support any ad-hoc event-related tasks assigned, including but not limited to event QR/registration platforms, booth or exhibitor arrangements, floor management, vendor coordination, and operational troubleshooting.
• Work on other agency projects when required.

Job Requirements:

• Candidates must possess at least Diploma/Advanced/Higher/Graduate Diploma, Bachelor’s Degree/Post Graduate Diploma/Professional Degree in a related field.
• At least 3–5 years of experience in handling virtual or physical events.
• Experience in project management with a track record of successful events.
• Problem-solving skills and an out-of-the-box mindset.
• Meticulous attention to detail.
• Excellent communication skills in English and Bahasa Malaysia (Chinese is an added advantage).
• Able to multi-task, work independently, and perform under pressure with minimum supervision.
• Must be able to drive a car as the main means of transport.