Senior Document Controller (Commissioning )

Leighton Asia Limited; Kuala Lumpur; On-site; MYR 56,000 - 100,000; Full time

Job summary

Leighton Asia Limited in Selangor, Malaysia, is seeking an experienced Document Controller to ensure accurate control of all project documents across commissioning and handover activities. You will manage EDMS, maintain revision control, and coordinate with engineers, vendors, and clients to meet tight project timelines.

The ideal candidate has 5+ years in document control within large-scale construction or engineering environments, strong MS Office skills, and hands-on experience with EDMS

Qualifications

• Minimum 5 years of experience in Document Control within construction, engineering, commissioning, or large-scale project environments.
• Strong knowledge of EDMS, document workflows, transmittals, document registers, and revision control processes.
• Experience managing commissioning documentation, including testing records, reports, certificates, O&M manuals, and handover packages.
• Proficiency in document management platforms such as CxAlloy, Procore, or similar systems; strong Microsoft Office skills.
• Excellent organizational, coordination, and communication skills, with the ability to manage multiple stakeholders and high volumes of documentation while maintaining accuracy and attention to detail.

Responsibilities

• Manage and control commissioning documentation, including test scripts, FAT/SAT records, test reports, checklists, punch lists, O&M manuals, and handover documentation.
• Maintain and administer document control systems, ensuring proper document registration, revision control, distribution, tracking, and archiving in accordance with project requirements.
• Coordinate with project teams, consultants, clients, vendors, and subcontractors to ensure timely submission, review, approval, and retrieval of project documents.
• Monitor document workflows and provide regular status reports to ensure all documentation is completed and submitted within project timelines.
• Support project commissioning, completion, and handover activities by ensuring all required documentation is accurate, complete, and readily available for client acceptance and project close-out.

Skills

EDMS

Document workflows

Transmittals

Revision control

Microsoft Office

Coordination

Communication

Tools

CxAlloy

Procore

Job description

Established in 1974 and headquartered in Hong Kong, Leighton Asia delivers a portfolio of high-profile infrastructure projects throughout Asia. We are a proven leader in the delivery of complex tunnel, rail and road networks, and offering a comprehensive range of services spanning key sectors including civil infrastructure, advanced technology, buildings, energy and resources, and MEP.

Leighton Asia currently operates in Hong Kong, Macau, Singapore, Philippines, Indonesia, Malaysia and India.

Leveraging our international expertise and local knowledge, we are committed to delivering value-added solutions, bespoke and high-quality projects, and generating sustainable returns for our clients, while providing safe, rewarding and fulfilling careers for our people. Our ability to deliver results to our clients, stakeholders and communities across a wide and culturally diverse region is made possible by our committed and high performing ‘One Leighton Asia Team’.

Leighton Asia is a member of the CIMIC Group, an engineering-led construction, mining, services and public private partnerships leader with a history dating back to 1899.

We invite high-calibre candidates to fill the following position in Selangor, Malaysia.

Job Duties

• Manage and control all commissioning documentation, including test scripts, FAT/SAT records, test reports, checklists, punch lists, O&M manuals, and handover documentation.
• Maintain and administer document control systems, ensuring proper document registration, revision control, distribution, tracking, and archiving in accordance with project requirements.
• Coordinate with project teams, consultants, clients, vendors, and subcontractors to ensure timely submission, review, approval, and retrieval of project documents.
• Monitor document workflows and provide regular status reports to ensure all documentation is completed and submitted within project timelines.
• Support project commissioning, completion, and handover activities by ensuring all required documentation is accurate, complete, and readily available for client acceptance and project close-out.

Job Requirements

• Minimum 5 years of experience in Document Control within construction, engineering, commissioning, or large-scale project environments.
• Strong knowledge of Electronic Document Management Systems (EDMS), document workflows, transmittals, document registers, and revision control processes.
• Experience managing commissioning documentation, including testing records, reports, certificates, O&M manuals, and handover packages.
• Proficiency in document management platforms such as CxAlloy, Procore, or similar systems, with strong Microsoft Office skills.
• Excellent organizational, coordination, and communication skills, with the ability to manage multiple stakeholders and high volumes of documentation while maintaining accuracy and attention to detail.

Information provided will be treated in strict confidence. Applicants who are not invited for an interview within 8 weeks may consider their application unsuccessful for the applied post.

For more information about Leighton Asia, please visit our Leighton Company Website.