Document Controller (Industrial & Science) - KL/Selangor

SmartRecruiters, Inc.; Kuala Lumpur; On-site; MYR 67,000 - 112,000; Full time

Job summary

Turner & Townsend in Kuala Lumpur, Malaysia seeks an experienced Document Controller to establish and manage project document control systems, ensuring accurate recording, filing, and archiving across multiple projects. You will coordinate with clients, consultants, contractors, and project teams to maintain smooth document workflows.

The role requires 5+ years in document control within construction or engineering settings, with strong EDMS skills (Aconex, Procore, Autodesk Construction Cloud,

Qualifications

• Diploma or Bachelor's degree in a related discipline.
• Minimum 5 years of document control experience.
• Experience on industrial, semiconductor, pharmaceutical, manufacturing, data centre or infrastructure projects preferred.
• Proficiency in EDMS such as Aconex, Procore, Autodesk Construction Cloud or SharePoint.
• Strong knowledge of document control processes, workflows and records management.
• Excellent organizational skills and attention to detail.

Responsibilities

• Establish and maintain project document control systems and procedures.
• Manage receipt, registration, distribution, tracking, and filing of project documents.
• Ensure all documents are accurately recorded in the document management system.
• Control issuance and revision status of drawings, specifications, reports, RFIs, submittals and correspondence.
• Coordinate document submission workflows between clients, consultants, contractors and project teams.
• Monitor document turnaround times and follow up on pending approvals and actions.
• Maintain accurate document registers, transmittal logs and project records.
• Ensure compliance with document control procedures, naming conventions and retention requirements.
• Support project audits by providing documentation and records as required.
• Manage final project documentation, handover packages and archiving activities.

Skills

Document control

EDMS proficiency

Organizational skills

Attention to detail

Workflows knowledge

Education

Diploma or Bachelor's Degree in related field

Tools

Aconex

Procore

Autodesk Construction Cloud

SharePoint

Job description

• Contract

Company Description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.

Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

Please visit our website: www.turnerandtownsend.com

• Establish and maintain project document control systems and procedures.
• Manage the receipt, registration, distribution, tracking, and filing of project documents.
• Ensure all incoming and outgoing documents are accurately recorded and maintained within the document management system.
• Control the issuance and revision status of drawings, specifications, reports, RFIs, submittals, and correspondence.
• Coordinate document submission workflows between clients, consultants, contractors, and project teams.
• Monitor document turnaround times and follow up on pending approvals and actions.
• Maintain accurate document registers, transmittal logs, and project records.
• Ensure compliance with project document control procedures, naming conventions, and retention requirements.
• Support project audits by providing documentation and records as required.
• Manage final project documentation, handover packages, and archiving activities.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Information Management, Engineering, Construction Management, or a related discipline.
• Minimum 5 years of document control experience within construction, engineering, or project environments.
• Experience supporting Industrial, Semiconductor, Pharmaceutical, Manufacturing, Data Centre, Life Sciences, or Infrastructure projects is preferred.
• Proficiency in Electronic Document Management Systems (EDMS) such as Aconex, Procore, Autodesk Construction Cloud, SharePoint, or similar platforms.
• Strong knowledge of document control processes, workflows, and records management practices.
• Excellent organizational skills with strong attention to detail.

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

Join our social media conversations for more information about Turner & Townsend and our exciting future projects:

It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property ofTurner & Townsend and arenot subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.

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