Senior Document Controller

MITIME CONSTRUCTION MALAYSIA SDN BHD; West Coast Division; On-site; MYR 60,000 - 90,000; Full time

Job summary

MITIME CONSTRUCTION MALAYSIA SDN BHD is seeking an experienced Document Controller to independently manage the project document control system and filing structure in Sabah. You will establish registers, handle incoming/outgoing documents, and coordinate with clients, consultants, and contractors.

The role requires a Diploma or Bachelor's degree and at least 5 years of relevant experience in construction or EPC projects.

Qualifications

• Diploma or Bachelor's Degree in Engineering, Business Administration or a related field.
• Minimum 5 years of relevant Document Control experience, preferably in construction, engineering, power plant, substation or EPC projects.
• Proven ability to independently manage project document control systems and procedures.
• Strong knowledge of document registers, drawing control, revision control and transmittal processes.
• Familiar with engineering drawings, technical submissions and construction documentation.
• Proficient in Microsoft Office, especially Excel and Word. Experience with Aconex, SharePoint or other document management systems is an advantage.
• Mandarin proficiency is mandatory. Must be able to read, listen, write and communicate effectively in Mandarin, including handling Chinese documents.
• Good command of English, both written and spoken.
• Strong organisational, coordination and communication skills with excellent attention to detail.
• Able to work independently and manage multiple priorities under tight deadlines.

Responsibilities

• Independently manage and maintain the project document control system and filing structure.
• Establish and maintain Document Registers, Drawing Registers and Revision Registers.
• Manage incoming and outgoing project documents, engineering drawings, technical submissions and correspondence.
• Prepare and manage Document Transmittals, ensuring proper distribution to relevant parties.
• Monitor document submission, review, approval, comments and resubmission status, ensuring timely follow-up.
• Control document revisions and ensure only the latest approved documents are available for project use.
• Coordinate with clients, consultants, design companies, contractors and internal departments on document-related matters.
• Ensure proper identification, withdrawal and archiving of superseded documents.
• Oversee the compilation of As-Built Drawings and final project handover documentation.
• Monitor document control progress and provide regular updates to the Project Management Team.
• Perform other related duties as assigned by management.

Skills

Document control

Registers management

Coordination

Communication

Mandarin proficiency

MS Office (Excel/Word)

Education

Diploma/Bachelor's degree in Engineering or related

Tools

Aconex

SharePoint

Job description

Independently manage and maintain the overall project document control system and filing structure.

Establish and maintain Document Registers, Drawing Registers and Revision Registers.

Manage incoming and outgoing project documents, engineering drawings, technical submissions and correspondence.

Prepare and manage Document Transmittals, ensuring proper distribution to relevant parties.

Monitor document submission, review, approval, comments and resubmission status, ensuring timely follow-up.

Control document revisions and ensure only the latest approved documents are available for project use.

Coordinate with clients, consultants, design companies, contractors and internal departments on document-related matters.

Ensure proper identification, withdrawal and archiving of superseded documents.

Oversee the compilation of As-Built Drawings and final project handover documentation.

Monitor document control progress and provide regular updates to the Project Management Team.

Perform other related duties as assigned by management.

Job Requirements

Diploma or Bachelor's Degree in Engineering, Business Administration or a related field.

Minimum 5 years of relevant Document Control experience, preferably in construction, engineering, power plant, substation or EPC projects.

Proven ability to independently manage project document control systems and procedures.

Strong knowledge of document registers, drawing control, revision control and transmittal processes.

Familiar with engineering drawings, technical submissions and construction documentation.

Proficient in Microsoft Office, especially Excel and Word. Experience with Aconex, SharePoint or other document management systems is an advantage.

Mandarin proficiency is mandatory. Must be able to read, listen, write and communicate effectively in Mandarin, including handling Chinese documents and correspondence.

Good command of English, both written and spoken.

Strong organisational, coordination and communication skills with excellent attention to detail.

Able to work independently and manage multiple priorities under tight deadlines.