Senior Document Controller

Agensi Pekerjaan GMRecruitment Sdn Bhd; Pasir Gudang; On-site; MYR 67,000 - 112,000; Full time

Job summary

Agensi Pekerjaan GMRecruitment Sdn Bhd is seeking an experienced Document Control Specialist for our construction projects in Pasir Gudang, Malaysia. You will oversee receipt, tracking, and filing of all project documents, ensuring accuracy and regulatory compliance, in both physical and digital systems.

The role requires a minimum of five years in document control, a bachelor’s degree in a related field, and strong attention to detail.

Qualifications

• Minimum 5 years of proven experience in document control, preferably within the construction industry.
• Bachelor’s degree in Business Administration, Engineering, Construction Management, or related field is preferred.
• Strong attention to detail with high accuracy in document handling and compliance management.
• Ability to identify issues in document workflows and propose practical solutions for improvement.
• Good understanding of construction project documentation standards, procedures, and regulatory requirements.
• Proficient in both written and spoken English; Mandarin communication is required due to liaison with Mandarin-speaking stakeholders.

Responsibilities

• Oversee the receipt, tracking, and proper control of all project documentation to ensure accuracy, traceability, and proper filing in both physical and digital systems.
• Ensure all documentation complies with internal standards, project requirements, and relevant industry regulations.
• Perform quality checks on documents to ensure correctness, consistency, and completeness before distribution or submission.
• Manage timely distribution of controlled documents to internal teams, project stakeholders, and external parties when required.
• Maintain, organize, and continuously improve the document control system, including proper archiving and retrieval processes.
• Prepare periodic documentation status reports and project progress summaries for management review and decision-making.
• Act as the key liaison between project managers, engineers, and relevant stakeholders to ensure smooth document flow and resolve documentation-related issues.
• Support continuous improvement initiatives related to document control processes and system efficiency.

Skills

Attention to detail

Document workflows

English proficiency

Mandarin communication

Education

Bachelor’s degree in Business Administration

Engineering or Construction Management

Job description

• Oversee the receipt, tracking, and proper control of all project documentation to ensure accuracy, traceability, and proper filing in both physical and digital systems.
• Ensure all documentation complies with internal standards, project requirements, and relevant industry regulations.
• Perform quality checks on documents to ensure correctness, consistency, and completeness before distribution or submission.
• Manage timely distribution of controlled documents to internal teams, project stakeholders, and external parties when required.
• Maintain, organize, and continuously improve the document control system, including proper archiving and retrieval processes.
• Prepare periodic documentation status reports and project progress summaries for management review and decision-making.
• Act as the key liaison between project managers, engineers, and relevant stakeholders to ensure smooth document flow and resolve documentation-related issues.
• Support continuous improvement initiatives related to document control processes and system efficiency.

Job Requirements

• Minimum 5 years of proven experience in document control, preferably within the construction industry.
• Bachelor’s degree in Business Administration, Engineering, Construction Management, or related field is preferred.
• Strong attention to detail with high accuracy in document handling and compliance management.
• Ability to identify issues in document workflows and propose practical solutions for improvement.
• Good understanding of construction project documentation standards, procedures, and regulatory requirements.
• Proficient in both written and spoken English; ability to communicate in Mandarin is required due to liaison with Mandarin-speaking stakeholders.
• Must be willing to work in Sedenak, Kulai.