Supply Chain Records Management Admin

PETROS; Kuching; On-site; MYR 39,000 - 67,000; Full time

Job summary

PETROS in Sarawak seeks a dedicated records and data custodian to govern supply chain documentation, supplier records, contracts and approvals. You will support audit readiness and governance, ensuring accurate, retrievable information and compliant processes.

Ideal candidates have 1–2 years in data management or admin roles, strong Excel and BI skills, and familiarity with SharePoint and SAP. Join a forward‑looking, sustainable energy team in Kuching.

Qualifications

• Diploma or Bachelor's Degree in SCM, business or related field.
• 1–2 years in supply chain, logistics, data management or admin support.
• Excel proficiency including Pivot Tables, XLOOKUP/VLOOKUP, data validation.
• Experience with SharePoint, SAP, Power BI or similar tools.
• Knowledge of document control, records management, data governance and audits.
• Understanding of tender management, contracts, supplier management and governance.

Responsibilities

• Manage and govern supply chain docs, records and data for accuracy and access.
• Maintain registers, contract databases and logging; ensure version control.
• Prepare docs for internal/external audits to ensure compliance.
• Monitor retention schedules and lifecycle management per policy.
• Support data governance, reporting and process improvement initiatives.
• Coordinate with stakeholders to obtain information and support operations.

Skills

Attention to detail

Organizational skills

Communication

Problem solving

Education

Diploma or Bachelor's Degree in Supply Chain Management, Business Administration, Logistics, Operations Management, Information Management, or related field

Tools

Microsoft Excel

Pivot Tables

XLOOKUP/VLOOKUP

Data validation

Power BI

SharePoint

SAP

Job description

At PETROS, we aim to achieve sustainable development for Sarawak and the nation through responsible resource management. We embarked on this journey with a purpose: Harnessing Resources for theSustainable Progress of Sarawak and Beyond. Through innovation, collaboration and a forward-thinking approach, PETROS aims to pioneer solutions that pave the way for a more sustainable and equitable energy future.

Position Overview:

This role is responsible for managing and governing supply chain documentation, records, and data repositories to ensure accuracy, traceability, compliance, and accessibility across the Supply Chain function. The role acts as the custodian of supply chain records, including tender documentation, contracts, supplier records, approvals, and correspondence, while supporting reporting, audit readiness, and compliance requirements.

Key Responsibilities:

• Manage and govern supply chain documentation, records, and data repositories to ensure accuracy, traceability, accessibility, and compliance with corporate requirements.
• Maintain document registers, supplier records, contract databases, and tracking logs, ensuring records are properly classified, version-controlled, and readily retrievable.
• Coordinate and prepare supporting documentation for internal and external audits to ensure audit readiness and compliance with governance standards.
• Monitor document retention schedules, archiving activities, and records lifecycle management in accordance with company policies and regulatory requirements.
• Support reporting, data governance, and continuous improvement initiatives by collecting data, maintaining records integrity, and identifying process enhancement opportunities.
• Liaise with supply chain stakeholders, cross-functional teams, and external parties to obtain required information, ensure timely records submission, and support supply chain operations and projects.

Qualification and Experience:

• Diploma or Bachelor's Degree in Supply Chain Management, Business Administration, Logistics, Operations Management, Information Management, or any related field.
• Minimum 1–2 years of experience in supply chain, logistics, data management, reporting, document control, or administrative support roles.
• Proficient in Microsoft Excel, including Pivot Tables, XLOOKUP/VLOOKUP, data validation, and reporting analysis.
• Experience with SharePoint, SAP, Power BI, or other document management and reporting platforms.
• Knowledge of document control, records management, data governance, audit compliance, and document retention practices.
• Understand basic supply chain processes, including tender management, contract administration, supplier management, and governance requirements.

What We Offer:

• A dynamic and inclusive work environment that fosters growth and innovation.
• Competitive compensation and benefits package.
• Opportunities for professional development and career advancement within a global organization.
• The chance to be part of transformative projects that impact Sarawak and beyond.

Application Deadline: 15 October 2026

Petroleum Sarawak Berhad – PETROS, is an integrated player throughout the oil and natural gas value chain, we are committed to harnessing our resources for the sustainable progress of Sarawak. We will leverage our lean and rapidly growing team to deliver on our value creation strategy and footprint ambitions. Core to the way we build our business – Safety is priority #1, ethical business practices and sustainable, responsible growth.

Please visit our corporate website www.petroleumsarawak.com for any vacancies.

Petroleum Sarawak Berhad – PETROS, is an integrated player throughout the oil and natural gas value chain, we are committed to harnessing our resources for the sustainable progress of Sarawak. We will leverage our lean and rapidly growing team to deliver on our value creation strategy and footprint ambitions. Core to the way we build our business – Safety is priority #1, ethical business practices and sustainable, responsible growth.

Please visit our corporate website www.petroleumsarawak.com for any vacancies.

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