Senior Coordinator Human Resources(C&B)

Hapag-Lloyd AG; Kuala Lumpur; On-site; MYR 33,000 - 58,000; Full time

Benefits offered by this job

Competitive salary

Performance incentives

Leave entitlements

Healthcare coverage

Learning & development

Recognition & wellness

Hybrid/work-from-home options

Diversity & inclusion

Job summary

Hapag-Lloyd AG in Kuala Lumpur seeks an organized HR Administrative Support professional to assist our HR team in Malaysia. The role supports payroll, benefits, HR systems, mobility, and analytics, ensuring smooth operations and accurate data across regional offices.

The ideal candidate will have 2+ years in HR administration, strong MS Office and HRIS skills, and a proactive, detail-oriented mindset aligned with local market practices.

Qualifications

• Bachelor's degree or diploma in Human Resources, Business Administration, or a related field.
• At least 2 years of HR administrative experience, preferably in a regional office.
• Proficiency in Microsoft Office Suite and HR systems.

Responsibilities

• Assist in monthly payroll, statutory payments, and related reports.
• Support benefits and medical insurance administration for employees.
• Maintain employee records and update HR systems with changes.
• Provide general administrative support to the HR team as needed.
• Assist with employee mobility, including pass apps and travel arrangements.
• Contribute to HR analytics to identify trends and insights.
• Perform other duties as assigned by supervisor.

Skills

Microsoft Office

HR systems

Attention to detail

Communication

Education

Bachelor's degree in HR or related field

Tools

Oracle HR

HRIS

BIPO payroll system

Job description

We are seeking a highly organized and detail-oriented HR Administrative Support professional to assist our HR team in our offices in MY. The role is essential to ensuring the smooth operation of compensation & benefits function, such as payroll administration, maintenance of HR systems, insurance administration and other crucial compensation & benefits related matters.

Payroll Administration

• Assist in monthly payroll and statutory payments and all related reports.
• Assist in year-end tax related reports
• Liaise with BIPO on payroll/tax matters

Company Benefits Administration

• Support the administrations of employee medical insurance coverage, i.e registration of new employee, follow up on claim submission and all the pending medical claims cases.

HR Administrative Duties

• Maintain employee records and update HR systems with new information, promotions, transfers, and other changes.
• Provide administrative support to the HR team as needed, such as organizing meetings, preparing reports, and managing HR communications.
• Assist with other HR projects and initiatives

Mobility management

• Assist in supporting employee mobility by handling all aspects of pass applications, cancellations, and renewals.
• Assist in arranging temporary accommodation, coordinating flight ticket purchases

HR Analytics

• Data driven mindset, with a keen eye for patterns and trends, double click into HR data, where insight extends. Turning numbers to knowledge, solutions.

Others

• To carry out duties/roles as assigned by superior as and when required

What Makes You A Fit

• Bachelor's degree or diploma in Human Resources, Business Administration, or a related field.
• At least 2 years of experience in an HR administrative role or similar position, preferably in regional office environment.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and HR systems.

Preferred Qualifications

• Knowledge of Oracle HR systems and mobility support processes.
• Prior experience in handling cross-country transfers/mobility is a plus.

What We Offer You

Competitive salary and performance-based incentives We offer market-aligned compensation with opportunities for merit-based reviews, 13th month salary and performance bonuses where components would vary based on local market practices and legal requirements.

Competitive leave entitlements Including annual leave, medical leave, and other statutory leaves as applicable in your country of employment.

Healthcare coverage Medical insurance and Flexible benefits to support your physical and mental wellbeing. Coverage will vary based on local market practices.

Career mobility and Learning and development support Access to learning resources (like LinkedIn Learning), professional development programs and internal mobility programs to support your development across teams, functions, and geographies.

Employee recognition and wellness initiatives Initiatives include wellness programmes, employee recognition programme, and engagement activities to foster a positive work environment.

Work from Home arrangements Depending on nature of role; hybrid work arrangements are available with minimum 3 days in office and up to 2 days work from home schedules to support work-life integration with some variations based on local market conditions.

Commitment to sustainability and social impact We are dedicated to responsible business practices, with ongoing efforts in environmental sustainability and community engagement through corporate social responsibility programmes.

Diversity, equity and inclusion We are proud to be an inclusive employer, committed to building a diverse workforce and creating a workplace where all employees feel respected, supported, and empowered to thrive.

About Us

Hapag-Lloyd is one of the world’s leading liner shipping companies, connecting businesses and people across more than 600 ports worldwide. With a fleet of over 300 modern container ships and a vessel capacity of 2.5 million TEU, we keep global trade moving reliably every day. Our global network spans 140 countries, 400 offices, and a growing portfolio of terminal and infrastructure investments. This scale enables us to deliver consistent, high‑quality service across continents and to support our customers in even the most complex supply chains. When you join us, you become part of more than 18,000 colleagues working across borders, functions, and cultures, to not only to deliver quality for our customers, but to create innovation and opportunities across roles, regions, and perspectives. We believe that every exploration is a chance to grow, and every port is a place to belong. Your Journey, Our Horizon