Senior Compliance Officer

Infoline IT Solutions Sdn Bhd; Petaling Jaya; On-site; MYR 150,000 - 210,000; Full time

Job summary

Infoline IT Solutions Sdn Bhd is seeking a senior compliance and governance professional to lead the firm’s regulatory, corporate secretarial and ESG initiatives. The role encompasses developing the compliance framework, monitoring regulatory changes, and coordinating with the Company Secretary and Finance teams.

The position requires experience with Bursa Malaysia listing requirements, strong analytical skills and the ability to manage multiple governance projects with minimal supervision.

Qualifications

• Bachelor’s degree or higher in a relevant field (Law, Governance, Compliance).
• Professional qualifications in compliance, governance, risk management or internal audit are advantageous.
• Experience with Bursa Malaysia listing requirements is preferred.
• Strong understanding of regulatory and corporate governance requirements.
• Proactive, detail-oriented with good analytical and communication skills.

Responsibilities

• Develop, implement and maintain the company's compliance framework, policies and internal controls.
• Establish risk-based compliance monitoring programmes and assess risks and control weaknesses.
• Monitor findings, incidents and remediation actions; ensure timely closure.
• Maintain compliance registers, risk assessments and remediation trackers.
• Oversee Bursa Malaysia listing requirements and related regulatory filings.
• Coordinate statutory filings, annual returns, and corporate registers.
• Support corporate governance practices and governance reporting.
• Coordinate with internal and external stakeholders for licensing, contracts and regulatory matters.
• Lead, supervise and develop the Compliance Officer and related team members.
• Support data protection, DPO duties, and ESG reporting requirements.

Skills

Analytical skills

Organisational skills

Problem solving

Stakeholder management

Interpersonal skills

Multilingual (Bahasa Melayu, English,

Education

Bachelor’s degree in Law, Corporate Governance, Risk Management, Compliance

Professional qualifications in compliance, corporate governance, risk management, internal audit, data protection or related fields

Job description

1. Compliance Framework, Risk & Governance

Develop, implement and maintain the Company's compliance framework, policies, procedures and internal controls, ensuring alignment with applicable laws, regulations and regulatory requirements.

Develop and implement risk-based compliance monitoring and review programmes, and identify and assess compliance risks, control weaknesses and potential breaches.

Monitor compliance findings, incidents and corrective/preventive actions, and ensure timely remediation and closure.

Maintain appropriate compliance registers, records, risk assessments and remediation trackers.

Provide recommendations to management to strengthen the Company's compliance framework, controls and processes, and prepare relevant compliance reports and updates for management and governance committees.

2. Bursa Malaysia Listing Requirements

Oversee and ensure the Company's compliance with the Bursa Malaysia Listing Requirements and other applicable requirements for listed companies.

Maintain the Company's Bursa compliance calendar, obligation matrix and relevant regulatory records, including applicable reporting, disclosure, filing and approval requirements.

Monitor corporate activities and transactions for potential Bursa, regulatory, disclosure or approval requirements, and coordinate with the Legal Associate, Company Secretary, Finance and relevant business units where necessary.

Monitor amendments and regulatory developments relating to the Listing Requirements and coordinate the necessary follow-up actions.

Identify, manage and escalation potential Bursa, regulatory or compliance risks and non-compliance matters to management.

3. Corporate Secretarial & Corporate Governance

Oversee the Company's corporate secretarial, statutory and corporate governance compliance requirements, in coordination with the appointed Company Secretary.

Coordinate statutory filings, annual returns, corporate information updates and other applicable statutory and regulatory submissions.

Oversee the maintenance and updating of statutory and corporate registers, including share/member registers and other relevant statutory records.

Monitor corporate governance requirements and ensure relevant corporate approvals, resolutions and filings are properly coordinated and maintained.

Support the implementation and continuous improvement of appropriate corporate governance practices and processes.

4. Internal Audit

Coordinate and support the Company's outsourced Internal Auditor in the planning and execution of internal audit activities.

Coordinate the provision of information and documentation required for internal audit assignments.

Monitor internal audit findings and management's implementation of corrective actions.

Maintain an internal audit findings and remediation tracker and report significant or overdue matters to management.

Support the Company's longer-term plan to develop and transition towards an in-house Internal Audit function, including the development of appropriate processes, methodologies and resources.

5. ESG & Sustainability

• Lead and oversee the Company's overall ESG and sustainability function, including the development, implementation and continuous improvement of the Company's ESG framework, policies and initiatives.
• Monitor and ensure compliance with applicable ESG, sustainability and Bursa Malaysia reporting and disclosure requirements.
• Coordinate with relevant business units and stakeholders to collect, verify and consolidate ESG data and information required for reporting and disclosures.
• Lead the preparation, compilation and coordination of the Company's Annual Financial Report, including the relevant ESG, sustainability and corporate governance disclosures, ensuring that the required information is accurate, complete and submitted within the applicable timelines.
• Coordinate with the Legal Associate, Finance, Company Secretary, external advisers, auditors/assurance providers and other relevant stakeholders in the preparation and finalisation of the Annual Financial Report.
• Monitor ESG-related risks, regulatory developments and reporting requirements and recommend appropriate actions to management.

6. Data Protection / DPO

Act as one of the Company's designated Data Protection Officers (DPOs) and support the implementation and maintenance of the Company's personal data protection and privacy framework.

Monitor and ensure compliance with applicable personal data protection, privacy and data governance requirements.

Develop, review and implement data protection policies, procedures, notices, guidelines and internal controls.

Coordinate data protection compliance assessments, reviews and remediation activities across relevant business units.

Manage and support the handling of personal data incidents, data breaches, data subject requests, complaints and regulatory matters, in coordination with the Legal Associate and relevant stakeholders.

Promote data protection awareness and training and maintain appropriate records relating to the Company's DPO and data protection activities.

7. Contract Management, Licensing & Legal Support

Oversee the Company's contract management function, including maintaining the contract repository and monitoring key contractual obligations, renewal dates, expiry dates and other contractual milestones.

Maintain the Company's licensing and regulatory compliance register, including licences, permits, registrations, certifications and other applicable approvals, and monitor the relevant renewal, submission and maintenance requirements to ensure timely compliance.

Support the Legal Associate in reviewing tenders, contracts, agreements, NDAs and other legal documentation as and when required.

Assist in identifying legal, contractual, regulatory and compliance risks arising from business arrangements, tenders and contracts.

Coordinate with relevant stakeholders, regulatory authorities, external parties and advisers on licensing, contractual, regulatory and compliance matters as required.

8. Team Management & Ad-Hoc Responsibilities

Supervise, guide and provide direction to the Compliance Officer in carrying out day-to-day compliance activities.

Review compliance reports, registers, monitoring results and other work prepared by the Compliance Officer.

Develop the Compliance Officer's knowledge and capabilities through appropriate guidance and supervision.

Work collaboratively with Legal, Finance, HR, Company Secretary, Internal Audit and other relevant functions.

Undertake other compliance, governance, regulatory, corporate or legal-support assignments as may be assigned by the General Manager or management from time to time.

Requirements

Education & Professional Qualifications

Bachelor’s degree in Law, Corporate Governance, Risk Management, Compliance or a related discipline.

Professional qualifications in compliance, corporate governance, risk management, internal audit, data protection or related fields will be an advantage.

Experience

Minimum 5 years of relevant experience in compliance, corporate governance, legal, risk management, internal audit or a related field.

Experience working with a Bursa Malaysia listed company, public listed company or regulated industry will be an advantage.

Experience in regulatory compliance, licensing, corporate secretarial coordination and compliance monitoring.

Experience or working knowledge in ESG, personal data protection/DPO and internal audit matters.

Experience in contract management and/or reviewing commercial or tender documentation.

Experience supervising or managing junior personnel will be an advantage.

Strong analytical, organisational and problem-solving skills.

Good understanding of regulatory and corporate governance requirements.

Strong attention to detail and ability to manage multiple deadlines.

Good contract and document review skills.

Good stakeholder management and interpersonal skills.

Ability to work independently and take ownership of assigned matters.

High level of integrity, professionalism and confidentiality.

Proactive and commercially minded, with the ability to balance compliance requirements with business needs.

Possess own transport.

Proficient in Bahasa Malayu, English and Chinese.