Senior Administration Manager

EDRA Power Holdings Sdn Bhd; Kuala Sungai Baru; On-site; MYR 120,000 - 180,000; Full time

Job summary

EDRA Power Holdings Sdn Bhd is seeking an experienced Training Center Administrator to establish and maintain an efficient, standardized administrative management system and support daily operations. The role ensures orderly handling of planning, budgeting, procurement, meetings, assets, logistics, reception, publicity, and team building, while promoting a compliant and positive culture.

You will oversee company events, publicity activities, logistics support for training programs, meeting and

Qualifications

• Minimum 8 years of relevant working experience in administration, corporate services, facilities management, general affairs or a related function.
• At least 3 years in a managerial or supervisory capacity.

Responsibilities

• Establish and maintain an efficient administrative management system for the Training Center.
• Support daily operations including planning, budgeting, procurement, meetings, assets, logistics, reception, publicity and team building.
• Foster an integrity-based, compliant, and positive team culture.
• Organize and coordinate external visitor arrangements, tours, and exchange activities for company events and publicity.
• Plan and execute branding and promotional activities, open days, industry visits and school-enterprise collaborations.
• Manage logistics services for training activities including food, accommodation and transportation.
• Coordinate training center meetings, agendas, minutes, and resolution tracking; implement records management.

Skills

Administrative management

Budgeting

Procurement

Event planning

Logistics coordination

Facilities management

Team leadership

Compliance

Brand promotion

Job description

Roles

Responsible for establishing and maintaining an efficient and standardized administrative management system for the Training Center, supporting its daily operations; ensuring orderly conduct of all administrative affairs including planning, budgeting, procurement, meetings, assets, logistics, reception, publicity, and team building; ensuring smooth implementation of training activities; enhancing the Training Center's operational efficiency and brand image; and fostering an integrity-based, compliant, and positive team culture.

Main Responsibilities

Company Event and Publicity

• Responsible for external visitor, formulating visitor / delegate standards and processes, and arranging tour routes, presentations, and exchange activities;
• Organize the preparation of Training Centre introduction materials, including brochures, videos, display boards, website, and social media content;
• Plan and organize brand promotion activities, including open days, industry visits, and school-enterprise cooperation events.

Logistics Support

• Responsible for building the Training Centre's logistics support system, ensuring basic support services such as food, accommodation, and transportation meet training needs;
• Responsible for event support, including venue setup, material preparation, and on-site coordination for training opening/closing ceremonies, celebrations, and cultural and sports activities.

Meeting and Records Management

• Responsible for organizing and coordinating various Training Centre meetings, including meeting notices, agenda arrangement, venue preparation, minute writing, and resolution tracking;
• Establish a records management system, standardizing document receipt/dispatch, archiving, storage, and retrieval processes to ensure documents are complete and traceable.

Planning and Budgeting

• Responsible for preparing the Training Centre's annual work plan, budget proposal, and funding requirement plan, and organizing implementation after approval by the Centre Director;
• Responsible for procurement management, including requirement collection, supplier evaluation, tendering/price comparison, contract signing, acceptance, and payment tracking.

Asset Management

• Responsible for the Training Centre's fixed asset ledger management, establishing asset coding, classification, inventory, and transfer systems;
• Organize regular asset inventories to ensure records match actual assets, and promptly handle inventory surpluses/deficits and disposals;
• Responsible for daily O&M management of training facilities and equipment, coordinating repair, maintenance, and renewal work;
• Establish asset O&M standards and preventive maintenance plans to extend asset service life and reduce O&M costs;
• Responsible for asset insurance management, coordinating insurance coverage and claims.

Team Building

• Responsible for integrity culture building, formulating integrity practice standards, conducting integrity education, and preventing corruption risks;
• Responsible for compliance management, ensuring administrative work complies with local laws and regulations and company rules;
• Responsible for institutional development, establishing a sound administrative management system

Work Experience

• Minimum 8 years of relevant working experience in administration, corporate services, facilities management, general affairs or a related function, with at least 3 years in a managerial or supervisory capacity.