Senior Admin Executive (Compensation & Benefits)

Lavender Confectionery & Bakery Sdn Bhd; Johor Bahru; On-site; MYR 67,000 - 106,000; Full time

Job summary

Lavender Confectionery & Bakery Sdn Bhd in Malaysia seeks an HR professional to manage payroll, employee records, leave admin, and HR enquiries. The role supports salary reviews, bonuses, and insurance administration while coordinating annual insurance renewals and welfare initiatives.

The candidate will also ensure statutory compliance, process SOCSO/EPF/EIS, and liaise with employees and vendors on HR matters to strengthen overall HR operations.

Qualifications

• Diploma or degree in HRM, Business Admin, Management, Psychology, or related discipline.
• At least 3 years of Compensation and Benefits experience.
• Working knowledge of the Employment Act 1955 and relevant statutory requirements.
• Proficient in Microsoft Excel.
• Strong communication skills in English and Bahasa Malaysia.
• Experience with HRIS and payroll systems.
• Experience in designing and maintaining competitive compensation and benefits programs.
• Experience leading major compensation and benefits restructuring initiatives.

Responsibilities

• Manage monthly payroll, expense claims, employee records, leave administration, HR systems, and related HR enquiries.
• Prepare HR reports and letters relating to salary, promotion, bonus, and other HR matters.

Skills

Communication skills

Excel proficiency

MS Office

Education

Diploma or Degree in HRM / Business Admin / Management / Psychology

Tools

HRIS systems

Payroll systems

Job description

• Manage monthly payroll, expense claims, employee records, leave administration, HR systems, and related HR enquiries.
• Prepare HR reports and letters relating to salary, promotion, bonus, and other HR matters.

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• Support salary review, bonus administration, employee benefits, insurance, medical claims, and health screening programmes.
• Coordinate annual insurance renewal and employee insurance movements.

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3. Statutory Compliance.

• Manage statutory contributions and submissions, including PCB, EPF, SOCSO, EIS, Union (NUCW), EA Forms, and E Forms.
• Process SOCSO workplace accident claims and ensure compliance with statutory requirements and Company policies.

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4. Employee Welfare.

• Coordinate Long Service Awards, employee uniforms, welfare initiatives, and other employee care programmes.

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5. HR Operations & Support.

• Support the Human Resource Manager in daily HR operations, policy implementation, HR reporting, and process improvement.
• Liaise with employees, departments, and vendors on HR-related matters.
• Support other HR projects and initiatives as assigned.

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E. Key Performance Indicators (KPIs)

• i) Payroll accuracy and on-time salary disbursement.
• ii) Timely and error-free statutory submissions (PCB, EPF, SOCSO, EIS, NUCW).
• iii) Zero penalties or non-compliance findings from statutory bodies.
• iv) Turnaround time for expense claims, medical claims, and HR enquiries.
• v) Accuracy of employee records and HRIS data.
• vi) Timely completion of salary review, bonus, and annual insurance renewal cycles.
• vii) Timely issuance of EA Forms and submission of E Forms.
• viii) Audit compliance for payroll and HR records.
• ix) Recommendation of new compensation & benefits strategies and package through manpower market trends to make the company attractive as an Employer of Choice.

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Qualification Requirements.

Minimum

• Diploma or Degree in Human Resource Management, Business Administration, Management, Psychology, or related discipline.
• Minimum three (3) years of relevant Compensation and Benefits.
• Working knowledge of the Employment Act 1955 and relevant statutory requirements.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Good communication skills in English and Bahasa Malaysia.
• Experience with HRIS and payroll systems.
• Experience in designing and maintaining competitive compensation and benefits programs.
• Experience leading major compensation and benefits restructuring initiatives.

Preferred

• Diploma or Degree in Human Resource Management, Business Administration, Management, Psychology, or related discipline.
• Minimum three (3) years of relevant Compensation and Benefits.
• Working knowledge of the Employment Act 1955 and relevant statutory requirements.
• Proficient in Microsoft Office, particularly Microsoft Excel.
• Good communication skills in English and Bahasa Malaysia.
• Experience with HRIS and payroll systems.
• Experience in designing and maintaining competitive compensation and benefits programs.
• Experience leading major compensation and benefits restructuring initiatives.