Senior Admin Executive / Asst Manager

LUXX NEWHOUSE FURNITURE SDN BHD; Kulai; On-site; MYR 56,000 - 89,000; Full time

Job summary

LUXX NEWHOUSE FURNITURE SDN BHD is seeking an Office Administrator to coordinate and support daily administrative activities for the Johor factory. You will liaise with Operations, Production, Warehouse, Logistics, and other departments to ensure smooth administrative flow and accurate documentation.

The role includes coordinating meetings and internal communications, with a focus on timely completion of tasks.

Qualifications

• Minimum Bachelor’s Degree in Business Administration, Management, HR or related field.
• Relevant experience in administration, operations administration, procurement or HR support will be an advantage.
• Strong organizational, coordination and follow-up skills.
• Good communication and interpersonal skills.
• Dynamic, proactive and able to work independently.
• Able to handle multiple tasks in a fast-paced environment.
• Proficient in Microsoft Office and common administrative systems.
• Possesses own transportation and willingness to work at the Johor factory.

Responsibilities

• Coordinate and support daily administrative activities related to factory operations.
• Liaise with Operations, Production, Warehouse, Logistics and other departments on administrative matters.
• Maintain proper documentation, records and reports related to factory operations.
• Assist in coordinating meetings, schedules, internal communications and operational requirements.
• Follow up on administrative matters to ensure timely completion.

Skills

Organizational skills

Communication skills

Independent working

Multitasking

Proactive mindset

Education

Bachelor’s degree in Business Administration/Management/HR

Tools

Microsoft Office

Job description

Coordinate and support daily administrative activities related to factory operations.

Liaise with Operations, Production, Warehouse, Logistics and other departments on administrative matters.

Maintain proper documentation, records and reports related to factory operations.

Assist in coordinating meetings, schedules, internal communications and operational requirements.

Follow up on administrative matters to ensure timely completion.

2. Office Administration

Manage day-to-day office administration and ensure a well-organized and efficient office environment.

Oversee office supplies, facilities, equipment, maintenance and general administrative matters.

Coordinate with vendors, contractors and service providers when required.

Maintain proper filing and documentation systems.

Support company activities, meetings and other administrative arrangements.

3. Procurement

Handle routine purchasing and procurement activities for office and operational requirements.

Source quotations, compare pricing and liaise with suppliers.

Monitor purchase orders, deliveries and related documentation.

Maintain proper procurement records and assist in cost control.

4. Human Resources – General Support

Provide basic HR administrative support, including employee records, attendance, leave, onboarding and staff-related documentation.

Assist HR in coordinating recruitment, staff communication and other HR activities when required.

Support implementation of company policies and procedures.

5. Future Office Management Exposure

Take increasing responsibility for overall office and administrative management.

Develop knowledge and experience in facilities, procurement, administration, staff coordination and operational support.

Work towards taking a broader role in Office Management as the company and factory operations grow.

Requirements

Minimum Bachelor's Degree in Business Administration, Management, Human Resources, or a related field.

Relevant experience in administration, operations administration, procurement or HR support will be an advantage.

Strong organizational, coordination and follow-up skills.

Good communication and interpersonal skills.

Dynamic, proactive and able to work independently.

Able to handle multiple tasks and work in a fast-paced environment.

Practical, hands-on and solution-oriented approach.

Proficient in Microsoft Office and common administrative systems.

Possesses own transportation.

Willing to work at the Johor factory.

Luxx Newhouse Furniture Sdn Bhd (Malaysia) was established over 30 years with premium interior surface products such as solid surface, quartz and sintered slabs.

Over the years, Luxx Newhouse Malaysia has built up the capacity and necessary expertise to support our valuable clients. Our market channels include residential and commercial projects and network of retail dealers.

We are specialists in design, fabrication & installation, contract management. We are well established in the building industry and have been supporting architects, designers and individual home owner in creating luxurious and elegant spaces.

Luxx Newhouse Furniture Sdn Bhd (Malaysia) was established over 30 years with premium interior surface products such as solid surface, quartz and sintered slabs.

Over the years, Luxx Newhouse Malaysia has built up the capacity and necessary expertise to support our valuable clients. Our market channels include residential and commercial projects and network of retail dealers.

We are specialists in design, fabrication & installation, contract management. We are well established in the building industry and have been supporting architects, designers and individual home owner in creating luxurious and elegant spaces.