Assistant Office Management

Unilin; Sungai Petani; On-site; MYR 33,000 - 56,000; Full time

Benefits offered by this job

Fringe benefits

Career opportunities

Challenges abroad

Training options

Job summary

Unilin is seeking a proactive Assistant Office Management to support the Office Manager. The role covers office administration, facilities and workplace coordination, travel and meeting arrangements, document and license management, supplier coordination, and general administrative tasks to keep the day-to-day operations running smoothly.

Qualifications include a Diploma in Office Management or related field with 2–3 years of relevant experience; strong Bahasa Malaysia and English, excellent

Qualifications

• Diploma in Office Management or related field.
• 2–3 years of relevant office administration experience.
• Experience with licenses, permits and compliance.

Responsibilities

• Manage general office administration, documents, records, facilities and workplace services.
• Coordinate travel, visitors, meetings, events and day‑to‑day office arrangements.
• Manage purchasing, payments, suppliers, service providers, licenses, permits and company vehicles.
• Liaise with authorities and external parties, and support company communication and other administrative activities.

Skills

Office administration

Communication skills

Microsoft Office

Time management

Interpersonal skills

Education

Diploma in Office Management

Tools

Microsoft Office Suite

Job description

Your future job

We are inviting proactive and service-oriented candidates to apply for the Assistant Office Management position, reporting to the Office Manager. The role is responsible for providing efficient administrative and office support to ensure the smooth day‑to‑day operation of the office. It covers office administration, facilities and workplace coordination, travel and meeting arrangements, document and license management, supplier and service coordination, purchasing support, and other general administrative activities.

Roles and responsibilities include:

• Manage general office administration, documents, records, facilities and workplace services.
• Coordinate travel, visitors, meetings, events and day‑to‑day office arrangements.
• Manage purchasing, payments, suppliers, service providers, licenses, permits and company vehicles.
• Liaise with authorities and external parties, and support company communication and other administrative activities.

Education & Experience:

Diploma in Office Management, Secretarial Studies or related field, with 2–3 years of relevant office administration experience, particularly in licenses, permits and compliance.

Technical Skills:

Good command of Bahasa Malaysia and English, strong communication and interpersonal skills, and proficiency in Microsoft Office.

Organizational Skills:

Detail‑oriented, proactive, well‑organized and able to manage multiple priorities effectively.

Professionalism:

Maintains confidentiality and handles sensitive company, employee and business information with discretion.

What can you expect?

Unilin is a fast‑growing, profitable and bustling group that is active internationally. Innovation is our driving force. Investing in people, technology and sustainable entrepreneurship is characteristic of our culture. Unilin thrives thanks to a team of colleagues that pride themselves on professionalism and entrepreneurship. In exchange for your expertise, creativity and dynamism, Unilin offers an attractive salary supplemented with fringe benefits, career opportunities, challenges abroad and a wide range of training options.

Who are we?

Unilin is a fast‑growing, profitable and bustling group that is active internationally. Innovation is our driving force. Investing in people, technology and sustainable entrepreneurship is characteristic of our culture. Unilin thrives thanks to a team of colleagues that pride themselves on professionalism and entrepreneurship.

We are a global reference in interior design and construction, with a strong focus on sustainability and innovation. Our floors, panels, insulation materials, and technologies can be found in homes, workplaces, and public spaces all around the world. You’ve probably heard of our brands like Quick‑Step, Pergo, and Moduleo. Every day, around 7,900 employees across the globe push boundaries and drive innovation forward. Would like to learn more about our story? Be sure to visit our website.