Secretary to President

Aafiyat Marketing Sdn. Bhd.; Alor Setar; On-site; MYR 45,000 - 89,000; Full time

Job summary

Aafiyat Marketing Sdn. Bhd. is seeking a dedicated Secretary to the President to provide comprehensive secretarial and administrative support.

The role acts as the primary liaison between the President and internal/external stakeholders, managing schedules, communications, travel and day-to-day priorities. The ideal candidate will demonstrate strong interpersonal and organizational skills, confidentiality and the ability to handle multiple priorities with discretion.

Qualifications

• Strong interpersonal and communication skills.
• Excellent organisational and time-management skills.
• Ability to manage multiple priorities and work within tight timelines.
• Proactive and solution-oriented with good problem-solving ability.
• High level of confidentiality, integrity and professionalism.
• Tech-savvy and comfortable using digital communication, calendar and office productivity tools.

Responsibilities

• Manage the President's calendar, appointments, meetings and daily schedule.
• Handle incoming calls, messages and correspondence requiring the President's attention.
• Coordinate and prioritise engagements based on urgency and business requirements.
• Provide day-to-day secretarial and administrative support to the President.
• Coordinate travel arrangements and prepare itineraries and related requirements.
• Attend meetings, prepare notes and action items, and maintain filing systems.
• Coordinate corporate gifts, events and coordination for Directors and family members where applicable.

Skills

Interpersonal skills

Communication skills

Organisational skills

Time management

Discretion & integrity

Tech-savvy

Job description

We are looking for a Secretary to the President to provide comprehensive secretarial, administrative and coordination support to the President.

This role serves as a key coordination point between the President and internal and external stakeholders, ensuring effective management of schedules, communications, official engagements, travel arrangements and day-to-day priorities.

WHAT YOU'LL DO

Executive & Secretarial Support

Manage the President's calendar, appointments, meetings and daily schedule.

Manage incoming calls, WhatsApp messages, emails and correspondence requiring the President's attention.

Coordinate and prioritise appointments and engagements based on urgency and business requirements.

Provide day-to-day secretarial and administrative support to the President.

Stakeholder Coordination

Serve as the primary point of contact between the President and internal and external stakeholders.

Liaise with C-Suite, Heads of Department, employees, business partners and external parties on matters involving the President.

Ensure timely communication, coordination and follow-up on the President's instructions and requests.

Meeting & Documentation Management

Coordinate meeting arrangements and ensure required documents and information are prepared in advance.

Attend meetings when required and prepare accurate meeting notes and action items.

Prepare, compile and coordinate reports, presentations, correspondence and other documents.

Maintain proper filing and documentation systems.

Handle confidential and sensitive information with the highest level of discretion and confidentiality.

Travel & Movement Coordination

Manage domestic and international travel arrangements for the President and C-Suite when required.

Prepare travel itineraries, flight arrangements, accommodation, transportation and other related requirements.

Coordinate the President's movement and make necessary adjustments in the event of schedule changes.

Coordinate the Corporate Driver's work schedule according to the President's requirements.

Corporate & Management Support

Coordinate corporate gifts as required by Top Management.

Assist in coordinating corporate or management events upon request.

Provide administrative and logistical support to Directors and family members when required.

Coordinate domestic logistical arrangements for Directors and family members where applicable.

General Administration

Maintain databases, records and filing systems relating to the President's Office.

Welcome and coordinate visitors and guests meeting the President.

Perform other related duties and special assignments as directed by the President or Management.

WHAT WE'RE LOOKING FOR

Strong interpersonal and communication skills.

Excellent organisational and time-management skills.

Strong ability to manage multiple priorities and work within tight timelines.

Proactive and solution-oriented with good problem-solving ability.

High level of confidentiality, integrity and professionalism.

Strong attention to detail and follow-through.

Tech-savvy and comfortable using digital communication, calendar and office productivity tools.

Good listening skills and ability to communicate effectively with stakeholders at different levels.

Flexible and able to adapt to changes in schedules and priorities.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Secretary to the President?
• Which of the following types of qualifications do you have?
• How much notice are you required to give your current employer?

Advertising, Marketing & Communications Services 101-1,000 employees

Established in 2011 OHR Marketing Sdn Bhd also known as Olive House has, since its inception, focused on sourcing and distributing high-quality natural and organic products particularly for the health and wellness segment from countries in North Africa, West Asia, Caucasia and Central Asia including Morocco, Turkey, Azerbaijan, Kyrgyzstan and Uzbekistan.

Since then, Olive House continues to capture the domestic health and wellness market while developing some 2,000 entrepreneurs as affiliate sales agents

A new parent company known as Aafiyat Holdings Sdn Bhd (was officially established on 1 January 2021) as the corporate umbrella to a number of subsidiaries such as Olive House, Aafiyat Digital, Aafiyat Store and Dulce Media

As the Aafiyat Group ventures into manufacturing and marketing of new products while producing media contents as well as spreads its wings in Southeast Asia, the parent company acts as the growth engine to take the group to the next level

Established in 2011 OHR Marketing Sdn Bhd also known as Olive House has, since its inception, focused on sourcing and distributing high-quality natural and organic products particularly for the health and wellness segment from countries in North Africa, West Asia, Caucasia and Central Asia including Morocco, Turkey, Azerbaijan, Kyrgyzstan and Uzbekistan.

Since then, Olive House continues to capture the domestic health and wellness market while developing some 2,000 entrepreneurs as affiliate sales agents

A new parent company known as Aafiyat Holdings Sdn Bhd (was officially established on 1 January 2021) as the corporate umbrella to a number of subsidiaries such as Olive House, Aafiyat Digital, Aafiyat Store and Dulce Media

As the Aafiyat Group ventures into manufacturing and marketing of new products while producing media contents as well as spreads its wings in Southeast Asia, the parent company acts as the growth engine to take the group to the next level

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