Sales Operation Assistant

Vinda SEA; Klang City; Hybrid; MYR 67,000 - 112,000; Full time

Benefits offered by this job

Medical & Insurance

Performance bonuses

Hybrid work arrangement

Meal subsidies

Employee discounts

Free parking

Job summary

Vinda SEA in Malaysia is seeking a Sales Admin/Analyst to support the sales team and distributors as a first line of contact. You will train distributors’ admins, update SKUs and pricing in ADAMS, and prepare trade-related reports and audits.

The role involves Tableau support, data accuracy, and collaboration with IT and Sales leadership to improve trade insight and inventory management.

Qualifications

• Diploma in Sales, Marketing, Business Management, CRM, Communications, or related field.
• At least 2 years of experience in Sales, Administration or related roles in a fast-paced environment.
• Problem solving and ability to meet tight deadlines.
• Strong prioritization and multi-tasking skills.
• Exposure to Sales Force Automation is an advantage.

Responsibilities

• Provide training to distributors’ admin, new Regional Sales Manager and Sales Executive.
• Maintain SKUs and update pricing in ADAMS to distributors from Peninsular Malaysia and East Malaysia.
• Update Trade Bulletin into ADAMS upon request.
• Provide Tableau support as first liner and work with IT/vendor on report requirements.
• Create new Tableau reports and ensure data accuracy in all reports.
• Coordinate with Sales Director/Marketing leaders on Trade Audit data and outputs.
• Prepare the trade audit form, outlet list and pairing list; consolidate results for management.
• Roll out audit results to Commercial Managers and Directors.
• Update ESOs with new promotion SKUs / pricing / product data monthly.
• Remove remnant/old promotion SKUs from ESO when IDC & Depots are depleted.
• Add SKUs into channels on ad-hoc requests.
• Prepare ESO to new KAE/SE and assign ESO numbers.
• Issue, record and track Free Goods as requested by authorized party.
• Update and communicate inventory reports daily to the commercial team.
• Monitor stock levels across IDC & Depots; coordinate with Planner & Sales.
• Discuss high inventory items with Sales Director and adjust promotions.

Skills

Problem solving

Prioritization

Multi-tasking

CRM concepts

Education

Diploma in Sales

Diploma in Marketing

Diploma in Business Administration

Diploma in Communications

Tools

Sales Force Automation

Job description

Founded in 1985, Vinda is a large-scale hygiene company in Asia integrating R&D, Production and Sales. Vinda is committed to the philosophy of “Healthy Lifestyle Starts with Vinda” and strives to provide high-quality hygiene products and services. Today, Vinda has a total of 12 state-of-the-art production bases, and operating core business segments including tissue, baby care, feminine care, incontinence care, and professional hygiene solutions under key brands Vinda, Tempo, Drypers, Libresse, TENA, Dr. P and Tork. In 2024, Vinda joins RGE, continuing to provide consumers with a wide range of hygiene products and services.

What We Offer

Comprehensive medical and insurance coverage for you and your dependents, providing greater peace of mind.

Performance-based bonuses that recognize and reward your contributions.

A hybrid work arrangement with flexible working hours, offering greater flexibility and work-life balance.

Attractive meal subsidies to help reduce your daily expenses.

Exclusive employee discounts on our products.

Free parking for your convenience.

How You'll Make an Impact?

Provide support as first liner to sales team and distributors when necessary.

Provide training to distributors’ admin, new Regional Sales Manager and Sales Executive.

Maintain SKUs and update pricing in ADAMS to distributors from Peninsular Malaysia and East Malaysia.

Update Trade Bulletin into ADAMS upon request.

2. Tableau

Provide support as first liner on Tableau.

Work closely with IT and vendor on the report requirement.

Create new report upon request.

Ensure data is accurate in all reports.

3. Trade Audit

Work with Sales Director / Marketing Innovation Director / Marketing Managers on the key information to audit.

Prepare the trade audit form, outlet list and pairing list.

Consolidate the audit result and share to management.

Roll out to Commercial Managers and Directors.

Update ESOs with new promotion SKUs / new SKUs on Pricing / Product m3 on monthly basis.

Remove remnant / old promotion / old generation / old variant from ESO once IDC & Depots are depleted.

Add SKUs into certain channel on any ad-hoc request.

Prepare ESO to new KAE / SE and assign a new ESO initial number to the new KAE / SE.

Issue, record and track Free Goods as per request by authorized party.

5. Inventory Report

Update with the right SKUs and communicate daily to commercial team.

Aware of stocks availability on low inventory or promo SKUs based on the buffer day / shipment lead-time.

Follow-up closely with Logistic team on the stock readiness.

Check with Planner when the stock level is low & update next availability date.

Monitor inventory status in all warehouses (IDC + Depots) and work closely with Planner & Sales.

Discuss with Sales Director on the high inventory items / remnant promo SKUs in depots.

Release new / promo SKUs upon approval from Sales Director.

What Makes You a Great Fit?

Diploma in Sales, Marketing, Business Management, Customer Relationship Management, Communications, Business Administration or any other related field.

At least 2 years working experience in Sales, Administration or related roles in a fast-paced working environment.

Capability in problem solving and working under tight dateline.

Good in prioritization of job and following up skill.

Good in multi-tasking skill.

Exposure in Sales Force Automation system is an advantage.

Founded in 1985, Vinda is a large-scale hygiene company in Asia integrating R&D, Production and Sales. Vinda is committed to the philosophy of “Healthy Lifestyle Starts with Vinda” and strives to provide high-quality hygiene products and services.

Today, Vinda has a total of 12 state-of-the-art production bases, and operating core business segments including tissue, baby care, feminine care, incontinence care, and professional hygiene solutions under key brands Vinda, Tempo, Drypers, Libresse, TENA, Dr. P and Tork. In 2024, Vinda joins RGE, continuing to provide consumers with a wide range of hygiene products and services.

With 12 state-of-the-art production bases, Vinda has expanded across Asia, including Singapore, Malaysia, South Korea, and Thailand. Since joining RGE in 2024, Vinda is part of an integrated value chain, delivering a broad range of hygiene products and services to consumers.

Founded in 1985, Vinda is a leading hygiene company in Asia, integrating R&D, production, and sales. Guided by the philosophy “Healthy Lifestyle Starts with Vinda”, we offer high-quality hygiene products across tissue, incontinence care, feminine care, baby care, and professional hygiene solutions under brands including Vinda, Tempo, Tork, TENA, Dr. P, Libresse, Libero, and Drypers.

With 12 state-of-the-art production bases, Vinda has expanded across Asia, including Singapore, Malaysia, South Korea, and Thailand. Since joining RGE in 2024, Vinda is part of an integrated value chain, delivering a broad range of hygiene products and services to consumers.

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