Sales Coordinator

HYT Food Industries; Sungai Buloh; On-site; MYR 24,000 - 38,000; Full time

Job summary

HYT Food Industries in Sungai Buloh, Malaysia, seeks a detail-oriented Sales Administrator to support order processing and customer coordination. You will process sales orders, quotations, invoices, and related documents, coordinating across sales, production, warehouse and logistics to ensure smooth fulfilment.

You will monitor delivery schedules, maintain customer records, and prepare reports for management.

Qualifications

• Must have strong organisation and attention to detail.
• Excellent communication and proactive follow-up abilities.
• Ability to manage multiple tasks and meet deadlines.
• Experience working with sales documents, reports and databases is preferred.

Responsibilities

• Process sales orders, quotations, invoices and related documents accurately and on time.
• Coordinate with customers, sales, production, warehouse and logistics teams to support smooth order fulfilment.
• Monitor order status and delivery schedules, and follow up on outstanding items.
• Maintain accurate customer records, sales reports and databases.
• Prepare sales reports, forecasts and presentations for management.
• Respond to customer enquiries, complaints and follow-ups professionally.
• Support sales and marketing activities, exhibitions, promotions and product launches.
• Keep customer documentation, agreements and forms properly organised and up to date.
• Perform other administrative and coordination duties assigned by management.

Skills

Organisation skills

Attention to detail

Communication skills

Follow-up skills

Multitasking

Time management

Sales document handling

Job description

Key responsibilities

Process sales orders, quotations, invoices and related documents accurately and on time.

Coordinate with customers, sales, production, warehouse and logistics teams to support smooth order fulfilment.

Monitor order status and delivery schedules, and follow up on outstanding items.

Maintain accurate customer records, sales reports and databases.

Prepare sales reports, forecasts and presentations for management.

Respond to customer enquiries, complaints and follow-ups professionally.

Support sales and marketing activities, exhibitions, promotions and product launches.

Keep customer documentation, agreements and forms properly organised and up to date.

Perform other administrative and coordination duties assigned by management.

What you’ll bring

Strong organisation and attention to detail.

Clear communication and confident follow-up skills.

The ability to manage multiple tasks and meet deadlines.

Comfort working with sales documents, reports and databases.