Sales Administrator - Key Accounts

Private Advertiser; West Coast Division; On-site; MYR 60,000 - 90,000; Full time

Job summary

Private Advertiser in Malaysia seeks a Trade Terms & Rebates Analyst to manage key account rebates, track sales volumes, verify rebates and process payments. You will handle validation of claims, posting of payment requests and monitoring aging ledgers to ensure timely collections.

A collaborative role with Finance, Retailers and suppliers is essential. The position requires careful reconciliation, adherence to TTA terms, and accurate processing of credits and deductions across multiple

Qualifications

• Manage key account matters related to Trade Terms Agreement (TTA), trade spend and rebate arrangements.
• Track sales volume and calculate customer rebates based on agreed terms.
• Check and validate rebate claims submitted by retailers against actual sales data before issuing credit notes.
• Prepare, post and upload validated payment requests for further processing.
• Monitor key account aging ledgers to ensure payments are properly allocated and outstanding balances are collected within agreed payment terms.
• Review short payments or invoice deductions to ensure they are supported by approved TTA, promotion agreements or rebate arrangements.
• Perform payment reconciliation, especially for bulk payments involving multiple invoices.
• Monitor customer credit limits and coordinate with Finance to release orders or adjust limits when required.
• Manage supplier or vendor claims related to inventory discrepancies, damaged goods, delivery issues or fulfilment errors.
• Collect supporting documents such as proof of delivery, contracts and related records to support claim recovery or dispute unauthorized penalties and vendor fines.
• Liaise with internal departments, retailers, suppliers and Finance to ensure all claims, rebates and payments are processed accurately and on time.

Job description

1. 1. Manage key account matters related to Trade Terms Agreement (TTA), trade spend and rebate arrangements.
2. 2. Track sales volume and calculate customer rebates based on agreed terms.
3. 3. Check and validate rebate claims submitted by retailers against actual sales data before issuing credit notes.
4. 4. Prepare, post and upload validated payment requests for further processing.
5. 5. Monitor key account aging ledgers to ensure payments are properly allocated and outstanding balances are collected within agreed payment terms.
6. 6. Review short payments or invoice deductions to ensure they are supported by approved TTA, promotion agreements or rebate arrangements.
7. 7. Perform payment reconciliation, especially for bulk payments involving multiple invoices.
8. 8. Monitor customer credit limits and coordinate with Finance to release orders or adjust limits when required.
9. 9. Manage supplier or vendor claims related to inventory discrepancies, damaged goods, delivery issues or fulfilment errors.
10. 10. Collect supporting documents such as proof of delivery, contracts and related records to support claim recovery or dispute unauthorized penalties and vendor fines.
11. 11. Liaise with internal departments, retailers, suppliers and Finance to ensure all claims, rebates and payments are processed accurately and on time.