Sales Admin (5 days work)

MyGift Universal Sdn. Bhd.; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

MyGift Universal Sdn. Bhd. is seeking a Sales Administrator to support customer service with order processing, invoicing, and delivery orders.

You will coordinate deliveries with logistics and drivers, verify orders, and maintain accurate records in the sales and inventory systems. Fresh graduates are welcome to apply. Proficiency in Microsoft Office and strong time-management and communication skills are essential to succeed in a fast-paced environment handling multiple deliveries and paperwork

Qualifications

• Fresh graduates are welcome to apply.
• Strong time-management skills are required to handle multiple delivery schedules and deadlines.
• Clear verbal and written communication is essential to coordinate between teams.

Responsibilities

• Process sales orders, prepare invoices, generate delivery orders, and maintain accurate customer files.
• Liaise with internal logistics teams or external couriers to arrange and track shipments.
• Cross-check order details and shipping addresses to minimize documentation errors.
• Monitor delivery schedules and update the customer service team on shipments.
• Update sales database and inventory systems with new orders and deliveries.

Skills

Time management

Communication

Verbal communication

Written communication

Tools

Microsoft Office

Job description

Documentation & Paperwork Support: Assist customer service assistants by processing sales orders, preparing invoices, generating delivery orders (DO), and maintaining accurate customer files.

Delivery Coordination: Liaise with internal logistics teams or external courier/transport providers to arrange, schedule, and track shipments and deliveries.

Order Verification: Cross-check order details and shipping addresses to minimize documentation errors prior to dispatch.

Status Updates: Monitor delivery schedules and proactively update the customer service team regarding shipment statuses or potential delays.

Data Entry: Accurately update the sales database and inventory systems with newly processed orders and completed deliveries.

Required Qualifications & Skills

Experience: Fresh graduate are welcome apply

Computer Skills: Proficiency in Microsoft Office

Organization: Strong time-management skills with the ability to handle multiple delivery schedules and paperwork deadlines simultaneously

Communication: Clear verbal and written communication skills to coordinate effectively between customer service, warehousing, and drivers.

What can I earn as a Sales Administrator