Regulatory Documentation Specialist

Woh Hup Group; Kuala Lumpur; On-site; MYR 45,000 - 78,000; Full time

Job summary

Woh Hup Group in Kuala Lumpur is seeking a regulatory document controller to manage document control, regulatory submissions, and correspondence logs. You will maintain archives, track licenses, and ensure compliance across internal and external authorities.

The role requires meticulous attention to detail, proficiency in Microsoft Office and EDMS/SharePoint, and the ability to coordinate across departments while handling confidential information.

Qualifications

• Bachelor’s Degree in a related discipline.
• 2–4 years of relevant experience in document control or regulatory documentation.
• Experience in construction, engineering, property development or infrastructure is advantageous.
• Proficient in Microsoft Office; EDMS/SharePoint experience is a plus.
• Strong attention to detail and ability to maintain records with confidentiality.

Responsibilities

• General regulatory coordination, correspondence management, record maintenance, and regulatory tracker updates.
• Document control management, including versioning, indexing, secure storage, and archive maintenance.
• Manage regulatory documentation and records for filing, traceability, confidentiality, and compliance.
• Maintain regulatory registers, license validity records, and authority communication logs.
• Assist in preparation, compilation, and tracking of regulatory submissions, approvals, and follow-ups.
• Support audits, inspections, and compliance reviews by ensuring documentation accuracy and readiness.
• Coordinate internal document requests related to regulatory matters.
• Disseminate authority communications and compliance requirements to stakeholders timely.

Skills

Document control

Regulatory documentation

EDMS / SharePoint

Microsoft Excel

Attention to detail

Multitasking

Written & verbal communication

Bilingual communication

Education

Bachelor's degree

Tools

EDMS

SharePoint

Job description

Woh Hup Group in Kuala Lumpur is seeking a regulatory document controller to manage document control, regulatory submissions, and correspondence logs. You will maintain archives, track licenses, and ensure compliance across internal and external authorities.

The role requires meticulous attention to detail, proficiency in Microsoft Office and EDMS/SharePoint, and the ability to coordinate across departments while handling confidential information.