Registrar

MAHSA University; West Coast Division; On-site; MYR 90,000 - 150,000; Full time

Job summary

MAHSA University Sabah is seeking a Registrar to oversee student administration, academic records, admissions and registration, examinations and graduation matters while ensuring regulatory compliance with MOHE, MQA and other authorities. The role requires a strong leader to coordinate calendars, timetables and data submissions.

Ideal candidate will have a Bachelor in Education, Education Management, Business Administration, Management, or related field, with 7+ years in higher education

Qualifications

• Bachelor in Education, Education Management, Business Administration, Management, or related discipline.
• Minimum 7 years in higher education administration.
• At least 3 years in a managerial or supervisory role.
• Good knowledge of MOHE, MQA and regulatory requirements.
• Experience in student administration, admissions, examinations, and records management.
• Strong leadership, organisational, and problem-solving skills.
• Proficient in SIS and Microsoft Office.
• Excellent communication and interpersonal skills.
• High level of integrity, professionalism, and attention to detail.

Responsibilities

• Oversee student admissions, registration, enrolment, examinations, graduation, and academic records.
• Ensure accuracy, confidentiality, and integrity of all student records and documentation.
• Coordinate academic calendars, class scheduling, examination timetables, and graduation processes.
• Ensure compliance with institutional policies and regulatory requirements, including MOHE and MQA.
• Prepare statutory reports and student data submissions for management and relevant authorities.
• Lead and manage the Registrar's Office to deliver efficient and student-focused administrative services.
• Work closely with academic faculties and support departments to ensure smooth academic operations.
• Review and improve administrative processes and student information systems to enhance operational efficiency.

Skills

Leadership

SIS

MS Office

Communication

Integrity

Problem Solving

Education

Bachelor in Education / Education Management / Business Administration / Management

Job description

The Registrar is responsible for overseeing student administration, academic records, admissions and registration, examinations, graduation matters, and regulatory compliance. The role ensures that academic processes are conducted efficiently and in accordance with the requirements of the Ministry of Higher Education (MOHE), Malaysian Qualifications Agency (MQA), and other relevant authorities.

Key Responsibilities

• Oversee student admissions, registration, enrolment, examinations, graduation, and academic records.
• Ensure the accuracy, confidentiality, and integrity of all student records and documentation.
• Coordinate academic calendars, class scheduling, examination timetables, and graduation processes.
• Ensure compliance with institutional policies and regulatory requirements, including MOHE and MQA.
• Prepare statutory reports and student data submissions for management and relevant authorities.
• Lead and manage the Registrar's Office to deliver efficient and student-focused administrative services.
• Work closely with academic faculties and support departments to ensure smooth academic operations.
• Review and improve administrative processes and student information systems to enhance operational efficiency.

Requirements

• Bachelor in Education, Education Management, Business Administration, Management, or a related discipline.
• Minimum 7 years of experience in higher education administration, preferably in a Registrar's Office or Academic Administration.
• At least 3 years of experience in a managerial or supervisory role.
• Good knowledge of MOHE, MQA, and higher education regulatory requirements.
• Experience in student administration, admissions, examinations, graduation, and academic records management.
• Strong leadership, organisational, and problem-solving skills.
• Proficient in Student Information Systems (SIS) and Microsoft Office applications.
• Excellent communication and interpersonal skills.
• High level of integrity, professionalism, and attention to detail.

Work Location

MAHSA College Sabah, Kota Kinabalu, Sabah. Candidates should be willing to be based in Sabah or relocate if required.

Education, Training & Professional Development 1,001-5,000 employees

Recognised as one of the best Universities in Malaysia, MAHSA UNIVERSITY offers high quality education to meet the surging demand of professionals in the industry.

We are commited to excellence in providing the platform for aspiring students and professionals alike. In line with our expansion plans, we invite highly motivated and committed individuals who share our goals to embark on long and rewarding careers with us.

Recognised as one of the best Universities in Malaysia, MAHSA UNIVERSITY offers high quality education to meet the surging demand of professionals in the industry.

We are commited to excellence in providing the platform for aspiring students and professionals alike. In line with our expansion plans, we invite highly motivated and committed individuals who share our goals to embark on long and rewarding careers with us.