Administrative Assistant (Regional Business Support)

Adecco Staffing Recruitment; Kuala Lumpur; On-site; MYR 110,000 - 131,000; Full time

Job summary

Adecco Staffing Recruitment in Kuala Lumpur, Malaysia is seeking an Administrative Assistant to provide regional business support to senior leadership across Asia. The ideal candidate has current or recent experience as an Executive Assistant in a multinational environment.

You will manage calendars, coordinate international travel, prepare meeting materials, process expense claims, and support finance, procurement, and program activities.

Qualifications

• Minimum 5 years of Administrative Assistant/Executive Assistant experience in a multinational environment.
• Experience supporting senior leadership (Director level and above).
• Experience in a multinational corporation (MNC) and coordinating international travel.

Responsibilities

• Manage complex calendars and scheduling for senior leaders.
• Coordinate international and domestic travel arrangements, including visas.
• Prepare meeting materials, travel itineraries, and executive briefings.
• Process expense claims and reimbursements per policy.
• Coordinate leadership meetings and business reviews.
• Support across regional teams in Asia on operations, travel, and events.
• Assist with procurement, budget tracking, and financial reporting.
• Prepare reports, trackers, and meeting minutes; maintain project docs.

Skills

Calendar management

Travel coordination

Expense processing

Stakeholder communication

Microsoft Office 365

English communication

Organizational skills

Multinational experience

Senior leadership support

Tools

SharePoint

Job description

Administrative Assistant (Regional Business Support)

Kuala Lumpur, Malaysia
Salary: up to RM10,800 per month
12-Month Contract

Join a Leading Global Technology Organization

Are you an experienced Executive Assistant or Administrative Professional who has supported Directors, General Managers, Vice Presidents, or Regional Leaders in a multinational environment?

We are looking for a highly organized, proactive, and detail-oriented Administrative Assistant to provide business, operational, and executive support to senior leadership across Asia. This opportunity is ideal for candidates coming from established MNC environments such as Oil & Gas, FinTech, Technology, Engineering, Professional Services, Telecommunications, or Shared Services.

This role offers regional exposure, interaction with senior stakeholders, and involvement in business operations, travel management, event coordination, finance administration, and strategic team support.

What You'll Be Doing

Manage complex calendars and scheduling for senior leaders

Coordinate international and domestic travel arrangements, including flights, hotels, ground transportation, and visa applications

Prepare meeting materials, travel itineraries, and executive briefings

Process expense claims and reimbursements in accordance with company policies

Coordinate leadership meetings and business reviews

Team & Business Operations Support

Support leadership teams across multiple countries in Asia

Coordinate team meetings, offsites, executive visits, and engagement events

Manage logistics including venue sourcing, catering, meeting rooms, and vendors

Maintain team distribution lists, SharePoint sites, and collaboration platforms

Follow up on projects, action items, and business requests

Finance & Procurement Support

Assist with purchase orders, invoices, vendor coordination, and budget tracking

Support expenditure monitoring and financial reporting activities

Ensure procurement and spending activities comply with company policies

Program & Project Coordination

Support regional initiatives, programs, and business priorities

Prepare reports, presentations, trackers, and meeting minutes

Coordinate with stakeholders across different functions and countries

Maintain accurate project and operational documentation

What We're Looking For

Minimum 5 years of Administrative Assistant, Executive Assistant, Personal Assistant, or Business Support experience

Proven experience supporting senior leadership (Director level and above)

Experience working within a multinational corporation (MNC)

Strong experience coordinating international travel arrangements and visa applications

Experience managing executive calendars, meetings, and stakeholder communications

Advanced proficiency in Microsoft Office 365 (Outlook, Teams, Excel, PowerPoint, Word)

Excellent written and spoken English communication skills

Strong organizational skills with the ability to manage multiple priorities

Comfortable working in a 12-month contract position

Ideal Background

We welcome applications from candidates with experience in:

• Oil & Gas
• FinTech
• Technology
• Consulting
• Telecommunications
• Shared Services
• Professional Services

Experience supporting Regional Directors, Country Managers, General Managers, Heads of Department, Vice Presidents, or Senior Executives will be highly advantageous.