Recruitment Coordinator

Elsa Talent Solutions Sdn. Bhd.; Kuala Lumpur; On-site; MYR 60,000 - 85,000; Part time

Job summary

Elsa Talent Solutions Sdn. Bhd. in Kuala Lumpur is seeking a Recruitment Coordination professional for a 6-month contract. Manage interview scheduling, candidate communications, and ATS records to keep hiring processes flowing smoothly.

You will coordinate interviewers, rooms, and assessments, generate reports, and support onboarding hand-offs while safeguarding candidate data.

Qualifications

• Diploma or Bachelor's in HR, Business Administration, Office Administration, Management, or Psychology.
• At least 3 years of recruitment coordination experience.
• Experience covering interview scheduling, candidate communication, ATS records, reporting administration, and onboarding hand-off.

Responsibilities

• Acknowledge and action interview scheduling requests within one business day.
• Coordinate interviewers, candidates, meeting details, rooms/links, approved assessments and schedule changes.
• Issue approved candidate communications and ensure status updates follow feedback within two business days.
• Maintain ATS requisition/candidate records, stage dates, next actions, notes and required documentation.
• Administer interview, offer, check, pre-boarding and commencement trackers and follow up overdue actions.
• Compile data for weekly dashboards, monthly service reviews and operational action logs.
• Support onboarding hand-off and confirm actual commencement evidence.
• Protect candidate information, apply access controls and elevate data or communication errors immediately.

Skills

Recruitment coordination

Interview scheduling

Candidate communication

ATS administration

Reporting & dashboards

Education

Diploma/Bachelor in HR/Business Administration/Office Administration/Management/Psychology

Tools

ATS

Job description

Contract Duration : 6 months

Responsibilities

• Acknowledge and action interview scheduling requests within one Business Day.
• Coordinate interviewers, candidates, meeting details, rooms/links, approved assessments and schedule changes.
• Issue approved candidate communications and ensure status updates follow COMPANY feedback within two Business Days.
• Maintain ATS requisition/candidate records, stage dates, next actions, notes and required documentation.
• Administer interview, offer, check, pre-boarding and commencement trackers and follow up overdue actions.
• Compile data for weekly dashboards, monthly service reviews and operational action logs.
• Support onboarding hand-off and confirm actual commencement evidence.
• Protect candidate information, apply access controls and elevate data or communication errors immediately.

Requirements

• Minimum diploma or Bachelor Human Resources, Business Administration, Office Administration, Management or Psychology.
• At least three (3) years of recruitment coordination experience.
• Experience covering interview scheduling, candidate communication, ATS records, reporting administration and onboarding hand-off.