Recruitment Admin

NexTbil Tech; Kampung Malaysia Tambahan; On-site; MYR 39,000 - 61,000; Full time

Benefits offered by this job

Competitive salary

Health insurance

Meal allowance

Career growth opportunities

Job summary

Business Support Solutions is seeking a Recruitment Admin to support recruitment and onboarding, ideal for someone organized and detail-oriented. The role focuses on recruitment administration and coordination, with additional recruitment support as needed.

You will manage trackers, coordinate documentation, and ensure smooth hiring processes across HR teams, with emphasis on accuracy and timely updates. English communication and teamwork are essential.

Qualifications

• 2–4 years of experience in recruitment administration, HR administration, or recruitment coordination.
• Strong administrative and organizational skills with attention to detail.
• Excellent written and verbal communication in English and ability to manage multiple tasks.

Responsibilities

• Manage and maintain recruitment trackers, databases, and documentation.
• Coordinate the recruitment administration from candidate selection to onboarding.
• Collect and verify candidates' pre-employment documents and requirements.
• Coordinate background verification (BGV) processes and follow up on outstanding items.
• Prepare laptop and equipment requests for new joiners and support onboarding.

Skills

Recruitment admin

HR admin

Recruitment coord

Organizational skills

Attention to detail

Communication skills

English proficiency

Tools

Spreadsheets

Trackers

HRIS

Job description

As a strategic operations and business support partner, Business Support Solutions helps organizations simplify complexity and operate with confidence. Through integrated HR, Finance, and Strategic Governance services, we enable businesses to unlock efficiency, maintain compliance, and scale sustainably across global markets.

We don’t just support operations, we transform them into strategic drivers of growth, performance, and long-term success.

If your organization is seeking smarter processes, expert support, and technology-driven solutions, this is where operational excellence begins.

We are looking for a Recruitment Admin to support our recruitment and onboarding processes. This role is ideal for someone who is highly organized, detail-oriented, and confident in handling administrative tasks and maintaining accurate records.

The position will primarily focus on recruitment administration and coordination, while also providing support with recruitment activities when needed.

What You’ll Be Doing

• Manage and maintain recruitment trackers, databases, and other relevant documentation.
• Coordinate the recruitment administration process from candidate selection through onboarding.
• Collect and verify candidates’ pre-employment documents and requirements.
• Coordinate background verification (BGV) processes and follow up on outstanding requirements.
• Prepare and coordinate laptop and equipment requests for new joiners.
• Support the onboarding process and ensure new hires have completed all necessary pre-employment and onboarding requirements.
• Coordinate with candidates, recruiters, HR, and other internal teams to ensure a smooth and timely hiring process.
• Maintain accurate and up-to-date employee and candidate records.
• Follow up with relevant stakeholders regarding pending documents, approvals, and onboarding activities.
• Provide administrative support to the Recruitment/HR team as required.
• Support recruitment activities, including candidate coordination, interview scheduling, and other recruitment-related tasks when needed.

What You Bring To The Team

• 2–4 years of relevant experience in recruitment administration, HR administration, recruitment coordination, or a similar role.
• Strong administrative and organizational skills.
• Excellent attention to detail and ability to maintain accurate records and trackers.
• Ability to manage multiple tasks and deadlines effectively.
• Good communication and coordination skills.
• Comfortable working with spreadsheets, trackers, and administrative systems.
• Ability to follow processes and ensure all required documentation is completed accurately and on time.
• Previous experience in recruitment is an advantage.
• Good command of English, both written and verbal.

Why You’ll Love Working with Us

• Competitive compensation – We offer a competitive salary package aligned with your experience and contribution
• Health insurance – Comprehensive medical coverage to support your well-being and peace of mind
• Meal allowance – Monthly food allowance included as part of your benefits package
• Professional and career growth opportunities – Continuous learning, development support, and clear opportunities for career advancement within the organization

As a strategic operations and back-office support hub, Business Support Solutions empowers organizations to operate with efficiency, clarity, and confidence. We deliver integrated services across Human Resources, Finance, and Strategic Governance, helping businesses streamline operations while maintaining full compliance and operational control.

Our HR Services combine modern HRIS technology with practical expertise to simplify recruitment, payroll administration, employee management, and performance tracking. By optimizing workforce processes and enhancing employee engagement, we enable organizations to attract, retain, and develop high-performing teams that scale sustainably.

Through our Finance Services, we provide accurate financial reporting, bookkeeping, auditing, and tax compliance supported by advanced financial tools and automation. From cash flow monitoring to cost optimization and forecasting, our finance solutions ensure transparency, stability, and data-driven decision-making across every stage of business growth.

In an increasingly complex regulatory environment, our Strategic Governance Services deliver expert advisory and operational support in governance, risk management, compliance, contract management, and cybersecurity. Our technology-driven approach strengthens organizational integrity while safeguarding business continuity and data protection.

Every solution we implement is designed to reduce operational complexity, improve accountability, and enable leadership teams to focus on innovation, expansion, and long-term success.

Business Support Solutions exists to transform back-office operations into strategic enablers of growth, creating smarter, more agile, and future-ready organizations.