R&D Document & System Coordinator

Alton Intelligent Technology Sdn. Bhd.; Pontian; On-site; MYR 78,000 - 112,000; Full time

Job summary

Alton Intelligent Technology Sdn. Bhd. is seeking a detail-oriented Documentation & Engineering Admin to manage ECR/ECN, BOM creation and control, and Windchill-based document workflows.

You will maintain engineering drawings, material master data in SAP, and support audits and cross-functional teams. The role requires experience in PLM/ERP systems, strong organizational skills and fluency in English and Chinese for documentation.

Qualifications

• Diploma or Bachelor's Degree in Mechanical Engineering, Mechatronics, Electronics, Engineering Management, Document Control or related field.
• Relevant experience in document control, engineering administration, R&D coordination, project documentation or a similar position is preferred.
• Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.
• Experience with BOM, ECR/ECN, engineering drawings, PLM, ERP or Windchill systems and engineering document management will be an advantage.
• Strong documentation, data organization and analytical skills, with a high level of attention to detail and responsibility.
• Good communication, coordination and cross-functional collaboration skills.
• Good written and verbal communication skills in both Chinese and English.
• Strong execution and time management skills.

Responsibilities

• Responsible for the receiving, release, follow-up, recording and filing of ECR (Engineering Change Request) and ECN (Engineering Change Notice).
• Responsible for the creation, release, revision, version control and filing of R&D 2D engineering drawings and drawing numbers.
• Assist in establishing and continuously improving the R&D department's document management system, workflows and procedures.
• Responsible for organizing and maintaining R&D documentation and coordinating documents for audits.
• Assist in standardizing and improving R&D workflows and controlled documents.
• Responsible for BOM creation, maintenance and engineering change implementation, and Windchill data maintenance.
• Responsible for creating material numbers and maintaining material master in SAP and Windchill.
• Manage procurement and administrative processes of R&D materials and departmental items.

Skills

Document control

R&D coordination

Engineering admin

BOM management

ECR/ECN

Windchill

ERP systems

PLM systems

MS Office

Attention to detail

Education

Diploma or Bachelor's Degree in Mechanical Engineering, Mechatronics, Electronics, Engineering Management, Document Control or related field

Tools

Windchill

SAP

ERP

PLM

Job description

Job Responsibilities

Responsible for the receiving, release, follow-up, recording and filing of ECR (Engineering Change Request) and ECN (Engineering Change Notice), ensuring that engineering change processes are properly executed and all related documentation is complete, accurate and traceable.

Responsible for the creation, release, revision, version control and filing of R&D 2D engineering drawings and drawing numbers, ensuring that all engineering documents comply with the company's drawing numbering and document control requirements.

Assist in establishing and continuously improving the R&D department's document management system, workflows and management procedures, including the creation and maintenance of controlled documents, management forms and record databases.

Responsible for organizing and maintaining R&D departmental and project-related documentation, as well as preparing and coordinating documents required for internal and external audits, including document review, approval, signing, stamping and submission.

Assist in establishing, standardizing and continuously improving R&D departmental workflows, management procedures and controlled documents, and support the effective implementation and maintenance of these processes.

Responsible for BOM creation, maintenance and engineering change implementation, as well as the upload, release, revision and maintenance of BOMs, engineering drawings and related R&D documentation in the Windchill system, ensuring that system data remains consistent with the latest approved engineering documents.

Responsible for creating material numbers for products and related components, and maintaining and updating material master information in both the SAP and Windchill systems to ensure that system data remains accurate and consistent with the latest engineering documentation.

Responsible for department ad hoc task and managing the procurement and administrative processes of R&D materials, equipment and departmental items, including purchase requisitions, procurement, receiving, reimbursement and follow-up in accordance with company procedures.

Job Requirements

Diploma or Bachelor's Degree in Mechanical Engineering, Mechatronics, Electronics, Engineering Management, Document Control or a related field.

Relevant experience in document control, engineering administration, R&D coordination, project documentation or a similar position is preferred.

Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.

Experience with BOM, ECR/ECN, engineering drawings, PLM, ERP or Windchill systems and engineering document management will be an advantage.

Strong documentation, data organization and analytical skills, with a high level of attention to detail and responsibility.

Good communication, coordination and cross-functional collaboration skills, with the ability to effectively follow up with R&D, Purchasing, Quality, Process Engineering and Production teams.

Good written and verbal communication skills in both Chinese and English, with the ability to read, organize and handle basic English engineering documentation.

Strong execution and time management skills, with the ability to independently manage daily documentation, system and departmental administrative activities.