QMS (Quality Management System) Executive

Golden Fresh Sdn. Bhd.; Butterworth; On-site; MYR 39,000 - 73,000; Full time

Benefits offered by this job

Medical

Dental

Parking

Insurance Scheme

2 months contractual bonus

Job summary

Golden Fresh Sdn. Bhd. is seeking a proactive QMS Executive to maintain and improve the Food Safety and Quality Manual, SOPs and records. You will coordinate document control, review schedules and ensure compliance with standards and customer expectations.

You will participate in HACCP planning, coordinate internal and external audits (BRCGS, IFS, ISO 22000), manage CAPA, and drive corrective actions. Strong communication and teamwork across departments are essential.

Qualifications

• Bachelor's degree in a relevant field.
• 2–4 years of experience in Quality Management Systems (QMS), Food Safety or Quality Assurance.
• Knowledge of HACCP, food safety management systems, regulations and customer requirements.
• Familiarity with BRCGS, IFS, ISO 22000 or similar certification schemes.
• Experience in internal audits, external audit coordination, document control, non-conformity management and CAPA.
• Good SOP management, record-keeping and QMS implementation.
• Strong analytical, organizational and problem-solving skills.
• Excellent communication and teamwork with auditors and certification bodies.

Responsibilities

• Maintain and update the Quality Manual, SOPs, procedures and related documents.
• Manage document and record control, review schedules, version control and withdrawal of obsolete documents.
• Conduct gap analyses on new or revised standards and develop implementation plans.
• Coordinate HACCP plans for new products and changes, ensure proper documentation.
• Coordinate external audits (BRCGS, IFS, ISO 22000) and liaise with certification bodies.
• Coordinate internal audits, issue reports, and verify CAPA closure.
• Monitor audit findings and drive continuous improvement; support management review.
• Perform other duties as assigned by the supervisor.

Skills

QMS knowledge

HACCP principles

Audits coordination

CAPA handling

SOP management

Analytical skills

Communication

Education

Bachelor's degree in Food Technology, Food Science, Quality Management or a related field

Tools

Microsoft Office

Job description

QMS (Quality Management System) Executive

Maintain, review and update the Food Safety and Quality Manual, SOPs, procedures and related documents to ensure compliance with applicable standards, regulatory requirements and customer expectations.

Manage document and record control, including document review schedules, version control and withdrawal of obsolete documents.

Conduct gap analyses on new or revised standards and develop implementation plans to ensure the QMS remains up to date.

2. HACCP & Food Safety Management

Participate as a member of the HACCP team and coordinate the development, review and maintenance of HACCP plans for new products, processes and operational changes.

Work with relevant departments to ensure food safety and quality requirements are effectively implemented and documented.

3. Audits, Certification & Compliance

Coordinate external food safety and quality audits, including BRCGS, IFS and other applicable certification schemes, as well as chain of custody and customer code of conduct requirements.

Liaise with certification bodies and relevant regulatory authorities on certification and compliance matters, as assigned by the Technical Manager.

Coordinate audit preparations and provide guidance or training to relevant employees on audit requirements and updated standards.

4. Internal Audits & Corrective Actions

Conduct internal audits according to the annual audit schedule and applicable standards.

Prepare audit reports, follow up on non-conformities and verify the timely and effective closure of corrective and preventive actions (CAPA).

Monitor recurring audit findings and analyse trends to identify opportunities for continuous improvement.

Coordinate the annual management review by compiling required inputs, preparing meeting minutes and monitoring action items until closure.

Support continuous improvement initiatives to strengthen QMS effectiveness, regulatory compliance and food safety performance.

Perform other relevant duties as assigned by the superior.

Required Skills, Knowledge & Expertise

Bachelor's degree in Food Technology, Food Science, Quality Management or a related field.

Minimum 2–4 years of relevant experience in Quality Management Systems (QMS), Food Safety or Quality Assurance, preferably in the food manufacturing industry.

Good knowledge of HACCP principles, food safety management systems, applicable regulations and customer requirements.

Familiarity with food safety and quality standards such as BRCGS, IFS, ISO 22000 or other relevant certification schemes.

Experience in internal audits, external audit coordination, document control, non-conformity management and corrective and preventive actions (CAPA).

Good understanding of HACCP plan documentation, SOP management, record-keeping and QMS implementation.

Strong analytical, organizational and problem-solving skills, with excellent attention to detail.

Good communication and interpersonal skills, with the ability to coordinate effectively with different departments, auditors and certification bodies.

Proficient in Microsoft Office applications and report preparation.

Self-motivated, proactive and able to work independently as well as in a team.

Golden Fresh Sdn Bhd, a food processing and trading company with a global presence and world-class products, is seeking self-motivated individuals to further spearhead its growth. Golden Fresh has been at the forefront of quality and innovation in frozen seafood for the last two decades. With an unswerving commitment and state-of-the-art manufacturing facilities, it has grown from one of the largest seafood processors in Malaysia to a global supplier of raw and value-added seafood. Golden Fresh owes its success to a simple, time-tested philosophy - an uncompromising dedication to produce only the freshest, highest quality seafood and fulfilling its promise consistently. Guided by its 3 core values: innovative, reliable, and sustainable; Golden Fresh continues to deliver performance excellence and create premium seafood products that are enjoyed the world over.

Perks and benefits Medical Dental Parking Insurance Scheme, 2 months contractual bonus