QAQC CUM DOCUMENT CONTROLLER

Zalam Corporation Sdn Bhd; Seremban; On-site; MYR 36,000 - 58,000; Full time

Benefits offered by this job

Medical

Shell Card

Travelling & Entertainment (if applica

Job summary

Zalam Corporation Sdn Bhd is seeking a diligent Document Controller to manage project documentation on site in Malaysia. You will update drawing registers, distribute drawings to trades, record staff minutes, and file correspondence and reports.

The role involves organizing the site office, maintaining filing systems for purchaser's suite customizations, preparing progress reports, and ensuring timely ISO audit prep, with frequent liaison to contractors and client teams.

Responsibilities

• Update the Drawing Register with all drawings received on site, add new drawings to hanging file, ensure superseded drawings are clearly marked and filed.
• Distribute drawings to Trades as required and record staff minutes, sub-contractor meetings, and prepare minutes.
• Assist site management staff with clerical duties and maintain attendance logs; confirm timesheets are sent weekly to HR.
• Organize site office, set up binders/folders, and maintain files for all purchasers’ suite customization and color choices.
• Update all documentation by file and prepare summaries; track Concrete and Rebar counts and entry.
• Prepare letters, reports and other documents for Site Project Manager/Project Manager; handle site correspondence filing and ISO audit preparation.

Job description

Conduct site inspection with sub-contractors IOW, RA, RE, client QAQC team and authority representative to each with their specification.

Responsible for project On Job Training (OJT) briefing to ensure good quality works implemented by sub-contractors in order to achieve Qlassic scores target.

To identify and implement corrective & correction action and responsible for Non- Compliance Report (NCR) matters.

Liaise with contractors, client and authorities to ensure smooth implementation work according to project quality plan (PQP) and safety requirement.

Coordinates with sub-contractors in details regarding defect rectification works to ensure availability of contractor resource in time with required quality to meet the optimization cost target by control materials, machineries and manpower.

Involve for project pre-implementation stage to prepare submission for materials, drawings, report drafts and Sectional Quality Plan (SQP) for client and consultant specification.

Responsible for project Quality Control Assessment Training (QCAT) to ensure good quality works and finishes orderly to attain good QLassic or Conquas scores.

To identify or implement corrective & correction action and responsible for Non- Compliance Report (NCR) matters. Liaise with contractors, client and authorities to ensure smooth implementation work according to project quality plan (PQP) and safety requirement.

Ensures timely submittal and accuracy of progress report

Coordinates with contractors on details, sequence and programme of works.

Ensuring availability of contractor resource in time with required quality to meet the optimization cost target by control materials, machineries and manpower at site.

Conduct site inspection with Clerk of Work (COW), client QAQC team and authority representative to ensure activities accordance with their specification.

DOCUMENT CONTROLLER

Updating the Drawing Register with all drawings received on site, add new drawings to hanging file, ensuring that superseded drawings are clearly marked as superseded and filed.
2. Distributing Drawings accordingly to Trades.
3. Recording staff minutes meeting and sub-contractor and preparing minutes.
4. Assisting site management staff with numerous clerical duties.
5. Control thumb print an attendance log and making sure all timesheets (Site Staff and Laborers) are ready and email to HR every week.
6. Organizing site office, setting up binders and folders.
7. Maintain and organizing files for all purchasers’ suite customization and color choices.
8. Update all documentation by file and make a summary.
9. Keeping track of Concrete and Rebar count and entry.
10. Answering telephones and assisting in communications with the large group of contractors and consultant.
11. Printing and distributing Deficiencies for Trades to complete.
12. Preparing Progress Report and update all of items (AI, EI, NCR, Sample Submissions, Method Statement and etc) in report before Site Meeting, every 2 week.
13. Create letters, reports and other documents as required by the Site Project Manager and Project Manager.
14. Take delivery of all correspondence to site and date stamp it, including drawings. Distribute (circulate) all correspondence as necessary and in accordance with Site Project Manager's instruction. On a daily basis ensure all correspondence is correctly filed.
15. Prepare all documents before ISO audit.

16. Perform any duties / assignment as instructed by HOD.

Unlock job insights

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With over 45 years of experience in the key business of Building Properties Development and also in the General Civil and Structural Engineering Construction Industries, ZALAM has been involved in a myriad of projects including terrace houses, apartments, condominiums, hotels, offices, factories and warehouses, and infra-structure projects.

We are registered with PAM, MBAM, CIDB(G7), TNB, IPA, PKK(Class A). We are also an ISO9001:2008 (BS EN ISO9001:2008) accredited company. Our objectives are focused around our commitment and uwavering dedication for cost effective solutions for construction issues, while delivering projects on a timely manner and within our Clients' budgets. Our sucess is achieved through our robust financial and technical supports from our associate companies and professional consulting engineers, and with the growth in the number of our professional in-house staff and also with the increasing number of our own construction plants and machineries.

We thrive on moving forward to achieving a mutual goal when it comes to timely project completion with quality that meet every client's needs. WE DELIVER, WE EXCEL!

With over 45 years of experience in the key business of Building Properties Development and also in the General Civil and Structural Engineering Construction Industries, ZALAM has been involved in a myriad of projects including terrace houses, apartments, condominiums, hotels, offices, factories and warehouses, and infra-structure projects.

We are registered with PAM, MBAM, CIDB(G7), TNB, IPA, PKK(Class A). We are also an ISO9001:2008 (BS EN ISO9001:2008) accredited company. Our objectives are focused around our commitment and uwavering dedication for cost effective solutions for construction issues, while delivering projects on a timely manner and within our Clients' budgets. Our sucess is achieved through our robust financial and technical supports from our associate companies and professional consulting engineers, and with the growth in the number of our professional in-house staff and also with the increasing number of our own construction plants and machineries.

We thrive on moving forward to achieving a mutual goal when it comes to timely project completion with quality that meet every client's needs. WE DELIVER, WE EXCEL!

Perks and benefits Medical Miscellaneous allowance Shell Card, Travelling & Entertainment (if applica

What can I earn as a Document Controller