QAQC CUM DOCUMENT CONTROLLER

Zalam Corporation; Seremban; On-site; MYR 48,000 - 72,000; Full time

Job summary

Zalam Corporation is seeking a diligent Document Controller for site-based administration. The role involves updating and distributing construction drawings, maintaining filing systems, recording minutes, managing attendance and timesheets, and supporting project management with progress reports and ISO-ready documentation.

The successful candidate will coordinate with contractors and consultants, organize the site office, and ensure orderly document control to meet project quality plans and

Responsibilities

• Update Drawing Register and file drawings, ensure superseded drawings are marked and filed
• Distribute drawings to trades and maintain document circulation
• Record staff minutes and minutes of sub-contractors
• Assist site management with clerical duties and attendance logs
• Manage timesheets for site staff and laborers and submit to HR weekly
• Organize site office, binders, and folders
• Maintain files for purchasers’ color choices and customization
• Update documentation by file and provide summaries
• Track concrete and rebar counts in records
• Handle telephone communications with contractors and consultants
• Print and distribute deficiency lists for trades
• Prepare Progress Reports including QA/QC, NCR, samples and method statements for site meetings
• Create letters, reports and documents for Site Project Manager
• Receive, date-stamp and distribute correspondence and drawings
• Prepare documents ahead of ISO audits and perform assigned duties by HOD

Job description

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Conduct site inspection with sub-contractors IOW, RA, RE, client QAQC team and authority representative to each with their specification.

• Responsible for project On Job Training (OJT) briefing to ensure good quality works implemented by sub-contractors in order to achieve Qlassic scores target.
• To identify and implement corrective & correction action and responsible for Non- Compliance Report (NCR) matters.
• Liaise with contractors, client and authorities to ensure smooth implementation work according to project quality plan (PQP) and safety requirement.
• Coordinates with sub-contractors in details regarding defect rectification works to ensure availability of contractor resource in time with required quality to meet the optimization cost target by control materials, machineries and manpower.
• Involve for project pre-implementation stage to prepare submission for materials, drawings, report drafts and Sectional Quality Plan (SQP) for client and consultant specification.
• Responsible for project Quality Control Assessment Training (QCAT) to ensure good quality works and finishes orderly to attain good QLassic or Conquas scores.
• Ensures timely submittal and accuracy of progress report
• Coordinates with contractors on details, sequence and programme of works.
• Ensuring availability of contractor resource in time with required quality to meet the optimization cost target by control materials, machineries and manpower at site.
• Conduct site inspection with Clerk of Work (COW), client QAQC team and authority representative to ensure activities accordance with their specification.

DOCUMENT CONTROLLER

• Updating the Drawing Register with all drawings received on site, add new drawings to hanging file, ensuring that superseded drawings are clearly marked as superseded and filed.
• Distributing Drawings accordingly to Trades.
• Recording staff minutes meeting and sub-contractor and preparing minutes.
• Assisting site management staff with numerous clerical duties.
• Control thumb print an attendance log and making sure all timesheets (Site Staff and Laborers) are ready and email to HR every week.
• Organizing site office, setting up binders and folders.
• Maintain and organizing files for all purchasers’ suite customization and color choices.
• Update all documentation by file and make a summary.
• Keeping track of Concrete and Rebar count and entry.
• Answering telephones and assisting in communications with the large group of contractors and consultant.
• Printing and distributing Deficiencies for Trades to complete.
• Preparing Progress Report and update all of items (AI, EI, NCR, Sample Submissions, Method Statement and etc) in report before Site Meeting, every 2 week.
• Create letters, reports and other documents as required by the Site Project Manager and Project Manager.
• Take delivery of all correspondence to site and date stamp it, including drawings. Distribute (circulate) all correspondence as necessary and in accordance with Site Project Manager's instruction. On a daily basis ensure all correspondence is correctly filed.
• Prepare all documents before ISO audit.
• Perform any duties / assignment as instructed by HOD.