QA EXECUTIVE CUM DOCUMENT CONTROLLER

My CU Retail Sdn Bhd; Selangor; On-site; MYR 33,000 - 56,000; Full time

Job summary

My CU Retail Sdn Bhd is seeking a document control professional to manage HACCP, GMP, and food safety documentation. You will maintain SOPs, records, and forms, ensuring audit readiness and timely updates. Coordination with QA and production teams is essential to sustain compliance and efficient records management.

The role requires 1–3 years in food manufacturing document control, with strong attention to detail and proficiency in Microsoft Office.

Qualifications

• Diploma or Bachelor's Degree in Food Science, Food Technology, Quality Assurance, or related field.
• 1–3 years of experience in document control within food manufacturing.
• Strong knowledge of HACCP, GMP, and food safety standards.

Responsibilities

• Maintain and control HACCP-related documents and SOPs.
• Manage record retention, verification, and audit readiness.
• Develop and update HACCP forms and checklists.
• Coordinate training documentation for HACCP and food safety.
• Support audit preparation and close findings related to documentation.

Skills

HACCP Principles

GMP

Food Safety Standards

Documentation

Record Management

Education

Food Science

Quality Assurance

Food Technology

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Maintain and control all HACCP-related documents, including:
• HACCP Plan
• CCP monitoring records
• Standard Operating Procedures (SOPs)
• Prerequisite Programs (PRPs)
• Sanitation Standard Operating Procedures (SSOPs)
• Ensure all documents are properly reviewed, approved, updated, and distributed.
• Implement document control procedures, including version control, revision tracking, and document archiving.
• Ensure obsolete documents are removed from circulation and retained according to company requirements.

2. Record Management & Retention

• Manage and maintain all HACCP records and checklists, including:
• Verification and validation records
• Internal audit reports
• Ensure records are complete, accurate, and systematically filed for easy retrieval.
• Manage document retention periods in accordance with regulatory and company requirements.

3. Checklist & Forms Management

• Develop, standardize, and update HACCP-related forms and checklists.
• Ensure all departments are using the latest approved versions.
• Monitor the completeness and compliance of records completed by Production and QA teams.

4. Training Documentation

• Maintain training records related to HACCP, GMP, and food safety programs.
• Coordinate with the QA team to ensure all employees receive the required HACCP and food safety training.
• Maintain and update training attendance, competency assessments, and certification records.

5. Audit & Compliance Support

• Prepare and organize documentation for internal and external audits (e.g., HACCP certification audits).
• Ensure all documents are audit-ready, traceable, and compliant with regulatory and company requirements.
• Support the QA team in closing audit findings related to documentation gaps.

6. Coordination & Communication

• Liaise with Production, QA, and other departments to ensure document control procedures are consistently followed.
• Provide guidance to employees on document control practices and proper record completion.
• Identify gaps or inefficiencies in the document control system and recommend improvements.
• Support the digitalization and enhancement of document management systems where applicable.

Job Requirements

• Diploma or Bachelor's Degree in Food Science, Food Technology, Quality Assurance, or a related field.
• Minimum 1–3 years of experience in document control within the food manufacturing industry.
• Good knowledge of HACCP principles, GMP, and food safety standards.
• Strong organizational, documentation, and record management skills.
• Excellent attention to detail with a high level of accuracy.
• Proficient in Microsoft Office applications (Excel, Word, and SharePoint or equivalent document management systems).
• Experience in handling documentation for internal and external audits is an added advantage.

Be careful - Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad .