Purchasing Executive

HYRED; Puchong; On-site; MYR 42,000 - 64,000; Full time

Job summary

HYRED in Malaysia is seeking a Purchasing Executive to manage purchase orders and liaise with China and local suppliers. The role ensures accurate order details, timely confirmations, and complete documentation for production and delivery.

You will coordinate with finance for payments, maintain trackers, and work with cross-functional teams to ensure smooth order execution and supplier performance monitoring. Fresh graduates are welcome with related degrees.

Qualifications

• Diploma or bachelor’s degree in Supply Chain, Purchasing, Business, Operations or related field.
• 1-3 years of experience in purchasing, buying, order management, sourcing support or supplier coordination.
• Open to fresh graduates with Diploma or bachelor’s degree in Supply Chain, Purchasing, Business.
• Experience dealing with China suppliers and managing purchase orders is preferred.
• Mandarin proficiency is preferred for direct communication with China suppliers.
• Able to understand quotations, unit costs, MOQ, payment terms, lead times and basic production requirements.
• Good numerical accuracy, documentation, communication and follow-up skills.
• Organised, detail-oriented and able to manage multiple orders and deadlines.

Responsibilities

• Prepare, issue and maintain accurate purchase orders based on approved quotations, specifications and internal approvals.
• Confirm product descriptions, quantities, pricing, artwork, packaging, payment terms and required delivery dates with suppliers.
• Communicate directly with China and local suppliers to obtain order confirmation and required purchasing documentation.
• Coordinate deposits, payment milestones, invoices and supporting documents with suppliers and the finance team.
• Maintain purchase order trackers and ensure records are complete, accurate and updated.
• Work closely with sourcing, production, logistics, sales and design teams to ensure smooth order execution.
• Track supplier acknowledgements, material readiness and agreed production start dates before handing orders over to production follow-up.
• Support cost comparisons, purchasing reports and supplier performance records.
• Assist in resolving order, documentation, shortage and supplier-related issues.

Skills

Purchasing

Purchase orders

Supplier coordination

Documentation & follow-up

China supplier communication

Education

Diploma/Bachelor in Supply Chain, Purchasing, Business

Job description

The Purchasing Executive supports the purchasing process after products and suppliers have been selected. The role prepares and manages purchase orders, confirms order details with China and local suppliers, monitors purchasing documentation and ensures complete information is handed over for production and delivery.

Key Responsibilities

• Prepare, issue and maintain accurate purchase orders based on approved quotations, specifications and internal approvals.
• Confirm product descriptions, quantities, pricing, artwork, packaging, payment terms and required delivery dates with suppliers.
• Communicate directly with China and local suppliers to obtain order confirmation and required purchasing documentation.
• Coordinate deposits, payment milestones, invoices and supporting documents with suppliers and the finance team.
• Maintain purchase order trackers and ensure records are complete, accurate and updated.
• Work closely with sourcing, production, logistics, sales and design teams to ensure smooth order execution.
• Track supplier acknowledgements, material readiness and agreed production start dates before handing orders over to production follow-up.
• Support cost comparisons, purchasing reports and supplier performance records.
• Assist in resolving order, documentation, shortage and supplier-related issues.

Requirements

• Diploma or bachelor's degree in Supply Chain, Purchasing, Business, Operations or a related field.
• 1-3 years of experience in purchasing, buying, order management, sourcing support or supplier coordination.
• Open to fresh graduates with Diploma or bachelor's degree in Supply Chain, Purchasing, Business
• Experience dealing with China suppliers and managing purchase orders is preferred.
• Mandarin proficiency is preferred for direct communication with China suppliers.
• Able to understand quotations, unit costs, MOQ, payment terms, lead times and basic production requirements.
• Good numerical accuracy, documentation, communication and follow-up skills.
• Organised, detail-oriented and able to manage multiple orders and deadlines.