Purchasing Executive

Misarma; Miri; On-site; MYR 60,000 - 90,000; Full time

Job summary

Misarma is seeking a Purchasing Executive in Malaysia to handle end-to-end procurement. You will source suitable suppliers, manage purchase execution, control costs, and ensure procurement aligns with operational and commercial needs.

You will maintain supplier databases, issue POs, negotiate terms, monitor cost trends, and coordinate with operations, QAQC, and logistics to meet project timelines and customer delivery commitments.

Qualifications

• Bachelor’s degree in business administration, Supply Chain, Procurement, or related field.
• Minimum 2 years’ experience in purchasing, procurement, or trading environment.
• Mandarin proficiency is a must.
• Good command of English.
• Willing to travel locally and internationally when required.
• Strong negotiation, analytical, and documentation skills.

Responsibilities

• Conduct sourcing activities to identify suitable local and overseas suppliers based on technical, quality, cost, and delivery requirements.
• Prepare and issue purchase orders in accordance with approved specifications, pricing, and terms.
• Negotiate pricing, payment terms, lead times, and delivery conditions within approved authority limits.
• Track purchase order status, delivery schedules, and shipment progress.
• Coordinate closely with operations, sales, QAQC, and logistics teams to ensure accurate and timely procurement.
• Coordinate product samples, technical specifications, and compliance documents with suppliers and QAQC.

Skills

Negotiation

Analytical skills

Documentation

Cross-functional coordination

English proficiency

Mandarin proficiency

Microsoft Office

Cost awareness

Organizational skills

Attention to detail

Independent worker

Adaptable

Travel readiness

Education

Bachelor's degree in Business Administration / Supply Chain / Procurement

Tools

Microsoft Office

Job description

The Purchasing Executive is responsible for executing and coordinating end-to-end procurement activities for the company operations. This role focuses on sourcing suitable suppliers, managing purchase execution, cost and margin control, and ensuring timely, compliant, and cost-effective procurement aligned with operational and commercial requirements. This role shall also perform ad-hoc tasks as directed by the superior or Management when required.

Job Description

• Conduct sourcing activities to identify suitable local and overseas suppliers based on technical, quality, cost, and delivery requirements.
• Evaluate supplier capabilities, pricing structures, MOQs, lead times, and compliance standards.
• Support supplier onboarding processes, including documentation, evaluation, and trial orders.
• Maintain an updated supplier database and sourcing records.

Purchasing Execution & Cost Control

• Prepare and issue purchase orders in accordance with approved specifications, pricing, and terms.
• Negotiate pricing, payment terms, lead times, and delivery conditions within approved authority limits.
• Perform cost analysis and support margin evaluation for procurement decisions.
• Monitor market price trends and recommend cost optimization or alternative sourcing options.

Procurement Coordination & Order Management

• Coordinate closely with operations, sales, QAQC, and logistics teams to ensure accurate and timely procurement.
• Track purchase order status, delivery schedules, and shipment progress.
• Resolve procurement-related issues including delays, quantity discrepancies, and quality concerns.
• Ensure procurement activities align with project timelines and customer delivery commitments.

Quality, Compliance & Documentation

• Coordinate product samples, technical specifications, and compliance documents with suppliers and QAQC.
• Ensure procurement documentation is complete, accurate, and properly maintained (POs, invoices, contracts).
• Support supplier audits, evaluations, and performance reviews where required.
• Ensure adherence to company procurement policies and procedures.
• Manage ongoing supplier relationships to ensure consistent quality, pricing stability, and service performance.
• Monitor supplier KPIs such as on-time delivery, quality issues, and responsiveness.
• Escalate supplier performance issues and propose corrective or alternative sourcing actions.
• Initiate cross-functional meetings to review progress, resolve issues, and ensure seamless coordination between departments.

Requirements and Qualifications

• Bachelor’s degree in business administration, Supply Chain, Procurement, or related field.
• Minimum 2 years’ experience in purchasing, procurement, or trading environment.
• Experience in wood trading is an added advantage.
• Experience dealing with local and overseas suppliers preferred.
• Strong negotiation, analytical, and documentation skills. Good communication and cross-functional coordination abilities.
• Good command of English.
• Mandarin proficiency is a must.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Strong cost awareness with commercial and margin-driven mindset.
• Good organizational and time management abilities.
• High level of accuracy and attention to detail.
• Ability to work independently and as part of a team.
• Adaptable, proactive, and willing to learn.
• Comfortable working in a fast-moving trading and operational environment.
• Willing to travel locally and internationally when required.