Purchasing Executive

Possehl Electronics (Malaysia) Sdn. Bhd.; Malacca City; On-site; MYR 60,000 - 90,000; Full time

Job summary

Possehl Electronics (Malaysia) Sdn. Bhd. is seeking a purchasing and materials planning professional to manage direct material procurement, supplier relations, and on-time delivery.

The role requires coordinating with production and sales to meet customer demand and supporting shipping documentation and compliance activities. The ideal candidate will have 2–5 years in Purchasing/Material Management, with a Diploma or Degree in Business Administration or equivalent, strong teamwork, and proactive

Qualifications

• Certificate, Diploma, or Degree in Business Administration or in any other equivalent discipline.
• Specializing in Planning/ Inventory/ Material Management, with knowledge in material handling or equivalent.
• Minimum 2 to 5 years related experience in Purchasing, Material Planning, Control and Material Management, Customer Service, Shipping, or Warehouse is required for this position.
• Good teamwork, motivation, communication, and inter-personal skills required.
• Proactive, self-started, highly motivated, dynamic individual, and a team player.
• A results-oriented person with excellent drive, initiative, and the ability to work under tight deadlines.
• Able to work long working hours.

Responsibilities

• Purchase direct materials such as raw blanks, stamped frames, and etched frames; request quotations and negotiate terms.
• Issue approved purchase orders and monitor supplier delivery performance.
• Generate monthly purchasing reports and supplier performance ratings.
• Coordinate supplier audits and ensure compliance with TS16949 and RoHS requirements.
• Lead material planning and coordinate with production and sales to meet customer demand.
• Prepare shipping documents and support efficient shipment planning.

Skills

Teamwork

Communication

Interpersonal skills

Proactivity

Motivation

Self-started

Education

Business Administration diploma/degree

Job description

SPECIFIC JOB FUNCTIONS :

• 1.To purchase direct materials such as raw blank, stamped frame, and etched frame. Request quotation from supplier and negotiate for better pricing, terms, and lead-time. Allocate order based on best quotation, best quality, consistency, and service from supplier. Participating in the cost reduction program.
• 2.Issue of approved Purchase Orders to supplier and respective departments. Monitor delivery performance of the suppliers and ensure prompt delivery of materials to the Company.
• 3.To generate purchasing monthly report and PE raw blank purchase report as required by the Department Head.
• 4.To generate Supplier Performance Rating and OTD report on a quarterly basis and send a copy to each supplier. Invoice pricing checking against PO pricing.
• 5.To ensure purchasing system complies with TS16949 requirement and prepare supplier audit plan for raw blank, stamped, and etched frame supplier.
• 6.To coordinate and request supplier for the Yearly Environmental Rating and RoHS ICP test report (Statement of Conformance and Declaration of Non-use).
• 7.To coordinate to arrange reject material to the supplier and distribute shipping documents to Shipping department and C of C to IQC department.
• 8.To lead a team to meet and achieve company objectives and targets in material management and planning.
• 9.Responsible for the material planning both internally and externally to meet customer requirement.
• 10.To assist the department head in handling, planning, and coordinating the incoming and outgoing materials needed to support the operations.
• 11.To liaise and work with production department on the material planning and schedule as well as Material Supply for production output and targets.
• 12.To liaise on related matters with sales personnel, customer, and production to ensure total customer satisfaction.
• 13.To maintain good relationship and strive for service excellence.
• 14.To safeguard customer’s interest and balance up internal operation efficiency by communication and coordinating the right needs and information to the right source.
• 15.To carry out daily shipment follow-up activity. Shipment Pre-Alert distribution. Prepare Sales Order Review. Distribution, Signing, key-in Daily Sales via invoices and capture/monitor consignment sales and inventory movement.
• 16.To serve appointed customer as customer service function.
• 17.To carry out weekly report as customer/internal request as well as prepare Monthly report, Weekly Forward Delivery/Delivery Schedule and Weekly/Monthly on Time Delivery Report.
• 18.To liaise on related matters with relevant departments and customers where required. Organize the purchase of consumable and other goods as well as close cooperation with Customer Service an efficient shipment (including inland transportation) planning to customers.
• 19.To coordinate with customers regarding import of goods and disposal of factory scraps.This also includes preparation of various customs documentation.
• 20.To control the inventory of raw frames, goods in – process, dummy frames, rejected frames and finished goods.
• 21.To organizing a proper and economy packing for shipment of finished products to customers on time.
• 22.To establish and maintain high housekeeping standard.
• 23.Responsible for developing staff competencies through effective training, communication and motivation.
• 24.To assist the Department Head for generating report as required from time to time. New assignment as required from time to time.
• 25.To execute any other duties assigned by the superior.

JOB REQUIREMENTS :

• 1.Certificate, Diploma, or Degree in Business Administration or in any other equivalent discipline.
• 2.Specializing in Planning/ Inventory/ Material Management, with knowledge in material handling or equivalent.
• 3.Minimum 2 to 5 years related experience in Purchasing, Material Planning, Control and Material Management, Customer Service, Shipping, or Warehouse is required for this position.
• 4.Good teamwork, motivation, communication, and inter-personal skills required.
• 5.Proactive, self-started, highly motivated, dynamic individual, and a team player.
• 6.A results-oriented person with excellent drive, initiative, and the ability to work under tight datelines.
• 7.Able to work long working hours.