Buyer I

Advanced Energy Management Limited; Malaysia; On-site; MYR 56,000 - 78,000; Full time

Job summary

Advanced Energy Management Limited is seeking a Purchasing/Planning professional in Malaysia to ensure on-time delivery per request and maintain inventory at a reasonable level. The role involves monitoring supplier performance, coordinating with planning and demand teams, and driving continuous improvements within purchasing operations.

Responsibilities include evaluating orders, negotiating with suppliers, maintaining system accuracy, and upholding quality, safety, and confidentiality

Qualifications

• 0–2 years of experience in manufacturing or purchasing/planning.
• Familiar with SAP operations.
• Ability to apply analytical skills to improve processes.
• Strong written and verbal communication and negotiation abilities.

Responsibilities

• Reviews BRP reports and analyzes suggested orders.
• Educates suppliers on performance measurements and improvements.
• Monitors supplier quality and on-time delivery against targets.
• Sources materials and negotiates pricing within standard costs.
• Gains in-depth knowledge of commodities/suppliers for expediting.
• Handles RFQ/RFI, contracts, and cost analyses.
• Builds strong supplier and internal customer relationships.
• Keeps daily supplier communications to resolve issues.
• Maintains purchasing systems and timely task completion.
• Manages inventory by negotiating with suppliers to adjust orders.
• Adheres to quality, safety, and conduct policies.
• Maintains confidentiality of production/tech information.
• Other duties as assigned.

Skills

Excellent organizational skills

Negotiation skills

Analytical skills

Written and verbal communication

Education

Bachelor's degree in Business Administration, Purchasing/Logistic/Material Management or equivalent

Tools

SAP

Job description

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Responsible for on time delivery per request to make sure the supply continuity and at the same time inventory control under a reasonable level. The position is required to monitor and drive improving suppliers’ performance within the discipline, maintain communication internally and externally to keep it efficient and effective and strength the core competence of AE’s business relationship with the suppliers, duties include but not limited to get favorable results and maintain system correctly and timely and finish tasks and assignments within required time period, provides assistance in the performance of various purchasing assignments and planning of lower to medium value production materials under limited supervision.

RESPONSIBILITIES:

• Reviews Business Requirements Planning (BRP) Report and analyzes the suggested orders, and/or alterations.
• Educate suppliers of performance measurements and continuous improvements.
• Evaluates and monitor supplier quality and delivery performance against corporate zero defects and on time delivery objectives together with smooth logistic requirements and work with related team to improve the performance.
• Develops a good working knowledge of materials and sources of supply to make purchases at prices consistent with quantity and quality requirements and within established standard costs.
• Develop in-depth knowledge of assigned commodities/suppliers of any technologies, manufacturing process and related industries, so to be skilful and experienced enough when expediting for an results.
• Purchases parts/materials using Requests for Quotes (RFQ) and Request for Information (RFI) negotiation, contracts, cost analysis, price analysis and internal/external technical expertise.
• Establishes and strengthen good business relationships with suppliers and internal customers; Work closely with planning team and demand team to learn about the real demand and its fluctuation and proactively work on any change; Be effective and efficient in communication.
• It’s a MUST to keep good communication with suppliers via daily emails and phone calls or conference-calls when there being delivery issue, DMR issue, GR issue, quality issue, payment issue or others till it’s resolved properly.
• Responsible for maintaining system correctly and timely in a proper manner; Finish purchasing assignments within time period on top level.
• Keep inventory at a reasonable level per requirements through negotiation with suppliers by push out, reschedule or even cancelling the open orders.
• Adhere to organizational requirements on quality management, health and safety, code of conduct, legal stipulations, environmental, 5S policies and general duty of care.
• Maintain confidentiality of all information related to the production processes and components, business and other technology including materials.
• Others duties as assigned.

WORK ENVIRONMENT :

• Works in a standard office environment and uses general office equipment (telephone, PC, copier, fax machine, etc.).
• Travel may be required infrequently.
• Overtime work may be required.
• Can work under pressure.

QUALIFICATIONS:

• Excellent organizational and negotiation skills;
• Flexibility to handle changing conditions;
• Excellent analytical skills;
• Excellent written and verbal communication skills.

EXPERIENCE:

• 0-2 years of experience working in a manufacturing and /or purchasing/planning environment; Familiar with SAP operation; Team work spirit is a must.
• Ability to apply intermediate level of subject matter knowledge to solve common business issues. Act as an experienced team member providing analysis of information and some project direction input to team efforts. Work independently with Limited day to day supervision and guidance on handling unique situations. Follows established guidelines and interprets policies. Evaluates unusual circumstances and makes recommendations. Supports the overall business process with details and thorough analysis. Focus is on day-to-day and/or tactical business issues.
• Interprets and coordinates technical, business-related information. Communications require persuasion skills. Work regularly involves contact to resolve usual problems and to collaborate on work procedures including team projects. Initiates and develops relationships with others as a key priority.
• Flexible in dealing with business and provide guidance to level 1 buyer. Sensitive to purchasing progress joints and make recommendation in process improvement.

EDUCATION:

• Bachelor degree in Business Administration, purchasing/ logistic/ Material Management or equivalent education and/or experience.