Purchasing Executive

Recruit Express Pte Ltd; Kuala Lumpur; On-site; MYR 45,000 - 78,000; Full time

Job summary

Recruit Express Pte Ltd is seeking a Procurement professional to manage sourcing activities and drive cost savings. You will handle RFQ/RFP/RFI exercises, evaluate quotations, and work with internal teams to ensure timely PO creation and compliance with policies.

The role emphasizes supplier negotiations, process improvements, and supporting procurement digitalization, including UAT and system enhancements, while maintaining governance and transparency.

Qualifications

• Minimum Diploma in Procurement, Supply Chain Management, Business Administration or a related field.
• Relevant experience in sourcing, purchasing or procurement operations is preferred.
• Experience conducting RFQ, RFP and RFI exercises will be an advantage.
• Ability to evaluate quotations, compare supplier proposals and negotiate competitive pricing.
• Understanding of sourcing savings, baseline costs and procurement processes.
• Experience converting Purchase Requests (PR) into Purchase Orders (PO) is preferred.
• Familiarity with SAP or other procurement systems will be an added advantage.
• Proficient in Microsoft Excel and other Microsoft Office applications.

Responsibilities

• Conduct RFQ, RFP and RFI exercises to obtain competitive quotations within the required timeline.
• Identify cost-saving opportunities and achieve sourcing savings against established baseline costs.
• Process Purchase Requests (PR) and convert them into Purchase Orders (PO) within 24–48 hours.
• Evaluate supplier quotations, compare proposals and support price negotiations.
• Ensure all procurement activities comply with company policies and procedures.
• Support procurement digitalization initiatives, including User Acceptance Testing (UAT) and system enhancements.
• Uphold procurement governance and ensure sourcing activities are conducted with integrity and transparency.
• Coordinate with internal stakeholders and suppliers to ensure smooth procurement operations and supply continuity.

Skills

Organizational skills

Communication skills

Analytical skills

Negotiation skills

Education

Diploma in Procurement / Supply Chain or related field

Tools

SAP

MS Excel

Job description

Job Responsibilities

• Conduct RFQ, RFP and RFI exercises to obtain competitive quotations within the required timeline.
• Identify cost-saving opportunities and achieve sourcing savings against established baseline costs.
• Process Purchase Requests (PR) and convert them into Purchase Orders (PO) within 24–48 hours.
• Evaluate supplier quotations, compare proposals and support price negotiations.
• Ensure all procurement activities comply with company policies and procedures.
• Support procurement digitalization initiatives, including User Acceptance Testing (UAT) and system enhancements.
• Uphold procurement governance and ensure sourcing activities are conducted with integrity and transparency.
• Coordinate with internal stakeholders and suppliers to ensure smooth procurement operations and supply continuity.

Requirements

• Minimum Diploma in Procurement, Supply Chain Management, Business Administration or a related field.
• Relevant experience in sourcing, purchasing or procurement operations is preferred.
• Experience conducting RFQ, RFP and RFI exercises will be an advantage.
• Ability to evaluate quotations, compare supplier proposals and negotiate competitive pricing.
• Understanding of sourcing savings, baseline costs and procurement processes.
• Experience converting Purchase Requests (PR) into Purchase Orders (PO) is preferred.
• Familiarity with SAP or other procurement systems will be an added advantage.
• Proficient in Microsoft Excel and other Microsoft Office applications.
• Strong organizational, communication, analytical and negotiation skills.
• High level of integrity, attention to detail and ability to manage multiple tasks and deadlines.